Job location: Colby College

Employment Type: Full-time
Posted data: 2021-09-14
Req: R0000538
Job DescriptionDepartment:Advancement Data ManagementPay Rate Type:SalaryEmployee Type:Job Summary:College Advancement
Full-Time, Exempt, Salaried, Administrative Staff Appointment

The assistant/associate director of advancement operations will serve as a functional/technical liaison and will be expected to develop, enhance, and execute data requirements for engagement and fundraising efforts consistent with existing systems and policies and procedures.

The assistant/associate director reports to the senior associate director of advancement operations and works closely with various members within the Division of College Advancement to create all mailing lists and associated data used to track constituent engagement and fundraising results. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Project Management and Communications: maintain a high level of productivity of multiple priorities related to creating recipient lists for fundraising appeals, non-appeal communications, and event invitations
• Data Management: create lists of constituent data that meets highly specific criteria for the purposes of fundraising or invitations to events; monitor data integrity and collaborate with co-workers to correct information
• Record mailing and delivered email receipt data to track constituent engagement
• Oversee project calendar to ensure data projects are on time and complete
• Serve as lead event data operations manager; manage event functions such as event setup in development database, event registration forms in RegFox, and coordinate mailing lists for print and email invitations
• Provide ongoing training for staff related to data and event request process
• Update third-party systems to ensure most up-to-date information is available for use
• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS:

• Bachelor’s degree or the equivalent in education and experience
• Minimum 3-5 years of experience of experience working with relational databases, online communities, and/or coordinating events using online software tools preferred
• Prior experience using the Raiser’s Edge/NXT preferred
• Creative, flexible, energetic, strategic and technically savvy thinker and communicator
• Prior experience working in higher education development, customer relations or not-for-profit environments
• Demonstrated capability to balance multiple priorities in a deadline driven environment
• Must have strong organizational skills; high degree of energy and initiative; must be accountable for assignments and goals; be detail oriented; and possess a commitment to excellence
• Thorough command of English grammar, punctuation, and spelling, as well as the ability to communicate and interact effectively at all levels of the organization
• Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community

KEY RELATIONSHIPS:

Reporting to the senior associate director of advancement operations, this position will have direct contact with the entire Division of College Advancement team as well as cross-campus partners in the Colby Museum of Art, Office of Admissions and Financial Aid, and Department of Athletics. This position has significant interaction with Colby staff and technical support staff of outside vendors.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

This position is located in downtown Waterville. General open office environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Occasional weekend and evening hours required.

TO APPLY:

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Assistant/Associate Director of Advancement Operations - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855