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Executive Assistant to the President

Employer
Sarah Lawrence College
Location
Bronxville, NY

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Institutional Research & Planning
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Job Details

Job Title:

Executive Assistant to the President

Job Description:

The Executive Assistant (EA) to the President is responsible for the efficient and effective functioning of all administrative processes of the Office of the President and in many cases serves as the initial point of contact between the President and the rest of the College community. This position provides a unique perspective on matters of significance across all aspects of the College’s functions, plays a critical role in managing the President’s calendar to best meet the needs of the institution, and requires a quick learner who is willing to take on increasing levels of responsibility to meet the needs of the fast-paced Office of the President.

Essential Duties Summary:

The EA serves as the President’s scheduler, staffs the President directly at a wide range of events, and, where appropriate, will serve as her direct representative. The position manages the President’s travel scheduling and bookings, with the potential for staffed travel as well. The EA is responsible for drafting and managing correspondence and for preparing reports and materials for meetings and presentations. The EA will provide support for virtual meetings initiated by the president’s office. The position requires complete discretion due to its wide-ranging institutional nature and access to confidential information.

A successful candidate will not only understand the logistics of scheduling for and accommodating the President’s exceptionally busy schedule, but will also understand how to work to prioritize the President’s time most effectively in support of the overall mission of the College. The Executive Assistant will work closely with the President and interact frequently with the senior leadership team. The role requires strong oral and written communication and prioritization skills and an ability to understand the strategic nature of the College’s work and how to best accommodate the President’s time accordingly.

The EA will independently gather and organize all readily available qualitative and quantitative information to help prepare for meetings and events and in support of the President’s work. This includes accessing and entering alumni/donor profile information in Raiser’s Edge and consulting with various offices and staff members throughout the College to obtain current institutional research information or other background information relevant to the matter or task at hand.

An absolute requirement of the position is maintaining positive and effective relations with all members of the College community and key external stakeholders, including but not limited to Trustees, donors, alumni, faculty, staff, students, families and community members. The EA must be discreet, maintain confidences and protect the sensitivity of work and communications under their supervision, and as a representative of the President in all environments needs to bring a positive attitude and strong sense of empathy to the role.

Within the independent exercising of these duties, the EA supports core office management functions including: evaluation, prioritizing and retention of office records including confidential materials; calendar management, meeting logistics and travel planning for a wide-range of face-to-face and group/collaborative meetings involving the President, Trustees, donors and others; serving as the first point of contact to any and all members of the community approaching the President’s Office with needs, important information, or questions requiring high-level resolution; exercising discretion in the direction of inquiries within the office and/or to relevant members of senior staff or their reports; identifying ways of increasing operational efficiencies in the office.Within reason and relevant to the needs of the president’s office, the EA performs other duties as assigned.

Required Qualifications:

Qualifications (List the skills and qualifications required to perform the responsibilities listed above)

  • A Bachelor’s degree, at a minimum.
  • Excellent oral and written communication skills; the ability to effectively represent the President and the College to all internal and external constituents; impeccable editing and presentation skills; facility in creating visual presentations
  • Superior interpersonal skills including experience and confidence interacting directly and diplomatically with a wide and complex range of audiences: faculty, staff, students, parents, trustees, donors and alumni, and other contacts within the higher education community.
  • Outstanding organization skills; project management skills with excellent attention to detail
  • Demonstrated competency forming and leading collaborative, task-specific workgroups to ensure the effective implementation/completion of priorities and duties of importance to the President.
  • Sensitivity to and respect for the diversity of a multi-cultural learning community.
  • The ability to effectively communicate the college’s mission and its policies to a wide range of audiences.
  • Impeccable attention to detail and accuracy.
  • Fluency in Microsoft Office including Power Point, Word, Excel and Outlook scheduling functions
  • Demonstrated ability to work in and learn a variety of online platforms, databases, and research resources
  • Self-motivated, with the ability to multi-task and independently prioritize competing tasks and deadlines.

Position Type:

Full Time

Posting Number:

S00235P

Open Until Filled:

Yes

Organization

Sarah Lawrence is a prestigious, residential, coeducational liberal arts college. Founded in 1926 and consistently ranked among the leading liberal arts colleges in the country, Sarah Lawrence is known for its pioneering approach to education, rich history of impassioned intellectual and civic engagement, and vibrant, successful alumni. In close proximity to the unparalleled offerings of New York City, our historic campus is home to an inclusive, intellectually curious, and diverse community.

Talented, creative students choose Sarah Lawrence for the opportunity to take charge of their education. In close collaboration with our dedicated, distinguished faculty, students create a rigorous, personalized course of study, conduct independent research, and connect a wide array of disciplines. They graduate knowing how to apply the knowledge, skills, and critical thinking necessary for life after college.

Sarah Lawrence College occupies 44 wooded acres in Yonkers, NY, near the Village of Bronxville—just north of New York City. A 30-minute train ride from the Bronxville station takes students into Midtown Manhattan.

In addition to our round-table classrooms, Sarah Lawrence has outstanding theatres, art and performance studios, and music spaces; modern science labs; state-of-the-art graphic computing equipment; competitive sports facilities; a 60,000-square-foot visual arts center; and recently renovated dining facilities.

Our students are men and women who share an enthusiasm for intellectual rigor, academic risk taking, creativity in all disciplines, and original and interdisciplinary work. We are particularly committed to having our faculty, administration, and student body reflect the social, racial, and economic diversity that characterizes our society. The College’s 1,377 undergraduate students come from nearly every state and from 53 countries; 84 percent of undergrads live on campus.

At Sarah Lawrence, students spend more time one-on-one with award-winning faculty than do students at any other college in the country.

Working At Sarah Lawrence College

As a Sarah Lawrence employee, you will join a warm, challenging, and diverse community that offers both quality of life advantages and tangible, valuable employee benefits.

When you work at Sarah Lawrence, you:

  • Receive outstanding benefits, such as medical, dental, and vision plans that exceed the standard plans offered by many companies and institutions, and an exceptional retirement plan through TIAA-CREF.
  • Have unparalleled educational opportunities, such as tuition benefits on campus for employees, their spouses, and their children; discounted tuition to the College’s renowned nursery school; and tuition benefit programs for dependent children who attend other colleges.
  • Have continuous opportunities for advancement, as it is College policy to fill vacancies by promotion or transfer whenever possible.
  • Enjoy boundless cultural experiences, including readings, lectures, music, theater, film screenings, dance performances, art exhibitions, and a state-of-the-art library, free to employees. · Have free access to the 48,000-square-foot Campbell Sports Center, with a six-lane pool, modern weight/fitness training center, squash courts, gymnasium, indoor track, outdoor tennis courts, and fitness classes, open to employees seven days per week.
  • Have several on-campus options for meals, plus off-campus discounts at local restaurants and stores.
  • Work in a convenient location close to all major highways, easily accessed from the Metro-North Harlem line, and 35 minutes from mid-town Manhattan.
  • Enjoy free parking on campus, a 10% discount at the college bookstore.
Find Us
Website:
Telephone
914-395-2315
Location
1 Mead Way
Bronxville
New York
10708
United States
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