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Coordinator, Pell Grants

Community College of Philadelphia
Main Campus

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Job Details

Position Title:

Coordinator, Pell Grants

Requisition Number:


General Description:

The Coordinator, Pell Grants is responsible for administration of the federal Pell Grant Program. The Coordinator assists in the enforcement of institutional illegal repeat, maximum and remedial credit policies, and monitors attendance for financial aid recipients. Other responsibilities include assisting, as needed, in the administration and processing of the Pennsylvania State Grant Program, researching financial aid payment problems, interacting with the Student Tuition Assistance Office, the Finance Department, and the Office of Records and Registration, counseling students and parents on financial aid, reviewing, verifying and awarding financial aid, representing the College at on-campus and off-campus events and assisting in the supervision of the office’s federal work-study students.

Specific Responsibilities:

• Coordinate the Pell Grant process and reconcile the Pell payment to the appropriate school; monitor adjustments in compliance with federal regulations; receive reports through the Department of Education’s data transfer system and resolve issues; generate resolution reports.

• Prepare weekly and monthly reconciliations of the Pell Grant account; report Pell Grant awards to the Department of Education within thirty days of the award; send weekly files to the Department of Education.

• Review and verify financial aid applications and award financial aid funds.

• Assist in the administration and processing of the Pennsylvania State Grant Program consistent with State Grant eligibility and awarding.

• Process financial aid for study abroad students.

• Research and resolve financial aid payment problems including those identified by the Accounting and Records and Registration offices.

• Counsel students and parents regarding financial aid; explain the Federal Title IV rules to students and parents.

• Monitor and administer institutional policies and procedures consistent with federal and state financial aid regulations.

• Assist in the enforcement of institutional illegal repeat and maximum credit limit policies.

• Monitor attendance for financial aid recipients and make the appropriate adjustments to awards.

• Interact with and maintain effective working relationships with various College departments.

• Interact with and maintain working relationships with various financial aid and governmental agencies.

• Represent the College and the Financial Aid Office at on-campus and off-campus events.

• Assist in the supervision of the Financial Aid office’s federal work-study students.

• Maintain sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.

• Deliver quality customer services to both internal and external constituents in a professional, helpful and courteous manner.

• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree required. Any and all degrees must be from a recognized institutional accreditor.

• Three (3) years relevant experience in federal financial aid programs including Pell grants in a higher education environment required.

• Demonstrated knowledge of financial aid federal and state regulations required.

• Computer proficiency in Microsoft Word, Excel, and the Internet required.

• Demonstrated experience working with enterprise-wide systems required.

• Excellent communication (oral and written) and interpersonal skills in all media (phone, face-to-face, and email) required.

• Detail-oriented with excellent organizational skills required.

• Ability to manage multiple, simultaneous priorities and meet deadlines required.

• Commitment to the mission of an urban community college required.

• Must excel in working as a member of a team, model exceptional service to internal and external customers, and work to facilitate change.

Preferred Qualifications:

• One (1) year’s experience in PHEAA State Grant processing preferred.

• MS Access proficiency preferred.

• Banner by Ellucian experience preferred.

• Experience in and appreciation for, a collective bargaining environment preferred.

Work Location:

Main Campus

Special Instructions to Applicants:


Interested persons should complete an online application.

Cover letter of interest and resume REQUIRED.

*Names and contact information of 3 professional references OPTIONAL

Review of applications will commence on 06/22/2021 and will continue until the position is filled.

Applicants must be legally eligible to work in the U.S.

Community College of Philadelphia is an Affirmative Action, Equal Opportunity and Equal Access Employer. The College encourages applications from individuals from traditionally underrepresented groups.

Salary Grade or Rank:


Salary Range:

Salary commensurate with relevant experience

Job Posting Open Date:


Type of Position:


Employment Status :



Working at Community College of Philadelphia

Welcome to Community College of Philadelphia, a public, open-admission institution that provides both academic resources and support services to help students achieve their academic goals. As the largest public institution of higher education in Philadelphia, the College has served more than 685,000 of the city's residents since 1965. We serve a diverse population of students, from recent high school graduates starting here on their path to a bachelor's degree, to adults looking to change careers. On our Main Campus or at any of our three Regional Centers within Philadelphia, we offer the convenience our students need to fit classes into their busy schedules.

We seek to empower our community through education, one individual at a time. More than 90 percent of our graduates remain in the area and strengthen our local economy. It is our mission to prepare Philadelphians for a new career or transfer to a four-year college so that they can achieve their educational and career goals.

Community College of Philadelphia is dedicated to promoting a work environment which attracts and retains talented, high caliber faculty and staff, and which challenges each of us to achieve at the highest level while contributing to the mission of the College.

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