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Executive Assistant to the President

Employer
Sul Ross State University
Location
Alpine

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title:

Executive Assistant to the President

Location:

Alpine

Department:

Office of the President

Posting Date:

08/10/2021

Until Filled:

Yes

Salary:

Commensurate with experience

Required:

High School and some college courses.
Four years of office experience or training.
Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Preferred:

Bachelor’s Degree and experience managing office operations.
Four years of related experience, with part at SRSU or other university.

Primary Responsibilities:

Summary of Duties
The Executive Assistant to the President relieves the President and President’s Office Staff of operational and administrative details and performs administrative functions that require a thorough knowledge of University policies, procedures, and operations and an understanding of the University’s role within the community; has recurring contact with members of the Texas State University System, senior administrators and executives, public and private officials, the media, students, and parents; exercises initiative and independent judgment in managing both the President’s and Executive Director’s schedule and the office’s daily activities; and uses discretion in the dissemination of information to faculty, students, staff and the various publics served by the University and coordinates activities with several major subordinate administrative units of the University.

Skills
Excellent verbal, written, and communication skills are required; i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional command of grammar, punctuation, spelling and correct usage of the English language is required. Bilingual English/Spanish fluency is preferred. Attention to detail is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software. Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Essential Duties and Responsibilities

  • Facilitates the efficient utilization of the President’s time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups.
  • Promotes a positive image of the University by greeting and receiving visitors to the President’s office.
  • Serves as a liaison between the President and other University administrators, members of the Texas State University System, public and private officials, various boards, faculty, staff, students, and the various publics served by the University.
  • Safeguards the confidentiality of University administration by exercising discretion in communicating information to various publics served by the University.
  • Serves as the Public Information Coordinator for the university and attends annual trainings to stay current with open government laws.
  • Coordinates the flow of incoming communications and outgoing communications.
  • Serves as event coordinator or assists in planning various functions for the President’s Office.
  • Facilitates efficient and cost-effective official travel for the President and other official visitors.
  • Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats.
  • Oversees the storage and organization of materials, products, and equipment of the office in assigned storage facilities.
  • Assists with development and management of the budgets under control of the President’s Office by maintaining financial records.
  • Performs records management of a complex filing system by overseeing the filing system.
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  • Remains competent and current through self-directed professional development.
  • Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.



Other Information:

SupervisionReceived: The Executive Assistant to the President reports to the President.Given: Supervises student and other classified employees.
Working ConditionsUsual: Office conditions; standard hours; exempt from overtime provisions. Position is SecuritySensitive.Special: May be required to work evenings/weekends for university events.
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

About SRSU:

Sul Ross State University, located in Alpine, Texas, is a member of the Texas State University System. It is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, bachelor’s and master’s degrees, and has an enrollment of approximately 2,000 students on campus in Alpine.

At an elevation of 4,480 feet in the scenic Davis Mountains of West Texas, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountains State Park, Fort Davis National Historic Site, Big Bend National Park and Guadalupe Mountains National Park are all within one to three hours’ driving distance from Alpine.

See http://www.sulross.edu

Organization

Working at Sul Ross State University

Called "Possibly the most underrated little university west of the Mississippi" by CBS's Dan Rather, Sul Ross State University in West Texas boasts a combination of small class sizes, an appreciation of both fine arts and the sciences and popular professional programs in a relaxed, friendly environment.

Who Is Sul Ross? Where is Sul Ross?
The university's name honors Lawrence Sullivan "Sul" Ross, the son of a pioneer Waco, Texas, family and a popular soldier, governor, educator and humanitarian. Founded in 1917 as a teacher college, Sul Ross continues to offer teacher education as one of its most popular programs. Others in high demand are business, criminal justice and agricultural and natural resource sciences. Sul Ross achieved university status in 1969.

The university, comprising 647 acres in Alpine, Texas, boasts a beautiful 93-acre main campus of exquisitely-detailed buildings and enjoys perhaps the most temperate climate in the state. Its situation in the Davis Mountains overlooks the center of the city below, yet it remains within easy reach of many local stores and restaurants. The university also has a 468-acre working ranch that serves its animal science programs.

Located in Del Rio, Eagle Pass, and Uvalde, the Middle Rio Grande Campuses offer upper level and graduate courses.  Our professors provide hands on learning in ways that relate to our students and their passion for higher education.  Courses are accessible via interactive television, online learning communities, and face to face classes

Sul Ross State University is part of The Texas State University System, the largest college system in the state after the University of Texas and Texas A&M systems.

A Small Size, But Plenty to Do
With an enrollment of about 2,000 students on the main campus in Alpine, class sizes are small, guaranteeing a much higher level of personal attention from instructors and the university's support staff. But there's plenty for students to do in their free time: lots of student clubs and organizations, a thriving arts community and a strong athletic tradition.

The SRSU men's basketball team won the conference championship five times in the past 20 years, including the 1999 American Southwest Conference championship. The women's basketball team has also won five conference championships and played in eight national playoffs, even making it to the Final Four.

Similarly, the Lobos football and baseball teams have won five conference titles each in the past 20 years, including American Southwest Conference championships in the late 1990s. The Lady Lobos volleyball team has won nine conference championships in all.

Rodeo is significant part of the Sul Ross program, and the university is the birthplace of the National Intercollegiate Rodeo Association. Many team members have gone on to become world champions, and 1951 graduate Harley May is a charter member of the Professional Rodeo Cowboys Hall of Fame.

Find Us
Website:
Telephone
432-837-8243
Location
Box C-13
Alpine
Texas
79832
United States
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