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Clerical Aide

Michigan State University
Benzie, In State

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
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Job Details

Job no: 724565
Work type: Extension, Support Staff
Pay Grade: 00
Major Administrative Unit / College: Michigan State University Extension
Department: Msue Directors Office 10058282
Sub Area: CT- Clerical Tech.
Salary: 14.30 per hour
Location: Benzie, In State
Categories: Office/Clerical Support, On-Call
Position Summary(Basic Job Function)

This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

Perform responsible clerical, typing, document and report preparation work, requiring considerable knowledge of departmental and county practices and procedures.

Essential Functions:

  • Provides support to three (3) Michigan State University Extension (MSUE) educators and program coordinators
  • Tabulates and posts data in documents and electronic files using word processing, spreadsheet and database software such as Word, Excel, Publisher and Access.
  • Greets and assists visitors;
  • Prepares documents, reports and resource information for use by Extension Educators;
  • Conducts inventories and prepares inventory reports;
  • Maintains databases on program participants and activities using MSU Extension web base software;
  • Proofreads articles for educators;
  • Maintains office equipment and attends training on new systems to provide help to staff;
  • Compiles monthly financials for MSUE, 4-H Council and 4-H Animal Market Sale;
  • Prepares press releases to local news, commissioners and local municipalities;
  • Communicates with a nationwide Extension program for questions on gardening, insects, farm rental and various questions;
  • Prepares, issues and sends out receipts, bills and invoices;
  • Orders office supplies;
  • Sales-plat books and MSUE products; soil testing management;
  • Operate and Update VEND/Clover cash register system. Prepare VEND sales and payments reports;
  • Point of contact for MSU Extension county emails;
  • Other duties as assigned.
Desired Qualifications
  • Proven ability in establishing and working with a diverse network of constituents and community members across race, gender, socioeconomic class, disabilities and other differences to assist with program development and outreach.
  • Understanding of and ability to implement Civil Rights principles and compliance standards.
Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume and Cover Letter.

Work Hours


Advertised: Sep 23, 2021 Eastern Daylight Time
Applications close: Oct 25, 2021 Eastern Daylight Time


Working at Michigan State University 

Spartans work every day to advance the common good in uncommon ways.

Together, we tackle some of the world’s toughest problems to find solutions that make life better—from alternative energy to better food safety to breakthrough medical and environmental applications achieved through rare isotope research.

We teach. We explore and we discover. We collaborate and lead. We innovate, inspire, and empower. We achieve our potential and create circumstances that help our students and others achieve theirs.

We're good at it, and we've been at it for more than 150 years.

The nation’s pioneer land-grant university, MSU began as a bold experiment that democratized higher education and helped bring science and innovation into everyday life. The revolutionary concept became a model for the nation.

Today, MSU is one of the top research universities in the world—on one of the biggest, greenest campuses in the nation. Home to nationally ranked and recognized academic, residential college, and service-learning programs, we’re a diverse community of dedicated students and scholars, athletes and artists, scientists and leaders.

In ways both practical and profound, we work to create a stronger, more sustainable, and more hopeful future for all.

Top Distinctions

U.S. News & World Report ranks MSU

  • 29th among the nation’s public universities
  • First in the nation for 19 years for graduate programs in elementary and secondary education
  • First in the nation for graduate programs in nuclear physics and industrial and organizational psychology
  • First in the nation for undergraduate program in supply chain

Recognized for 11 consecutive years as one of the top 100 universities in the world by Shanghai Jiao Tong University in its annual Academic Ranking of World Universities

Ranks 46th among public universities for in-state students in Kiplinger’s 2013 edition of Best Values in Public Colleges

Silver rating from the Association for the Advancement of Sustainability in Higher Education’s STARS program, which measures and encourages sustainability in education and research; operations; and planning, administration, and engagement

Member of the prestigious 62-member Association of American Universities

Only university in the country with on-campus medical schools graduating allopathic (MD) and osteopathic (DO) physicians, and veterinarians (DVMs)

Among the largest single-campus residence hall system in the country with 27 halls in five neighborhoods and two apartment villages.


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