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Assistant Vice President, Sponsored Proposals and Awards

Georgia State University
Atlanta, GA

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University Overview

Georgia State ( is an R1 research university and one of the nation’s premier urban public research universities, solving complex issues ranging from the most fundamental questions of the universe to the most challenging issues in human health.  Researchers at Georgia State utilize the university’s state-of-the-art facilities and work across the disciplines to address critical quality of life issues, such as cancer, obesity, inflammation, vaccines, child and adult literacy, and public health issues related to smoking, among others.

Georgia State University is also one of the fastest-growing research institutions in the nation. For the past three years, the university has been the highest-ranked institution without an engineering, medical or agricultural school.  In fiscal year 2021, Georgia State received over $150 million in external research funding, more than half of this from the National Institutes of Health, the National Science Foundation, and the U.S. Department of Education combined.  Annual research expenditures were just under $200 million in FY2020.  The National Science Foundation’s latest Higher Education Research and Development (HERD) Survey (2018) ranks Georgia State 114th out of 646 universities in the U.S. for research expenditures, 78th out of 408 public universities, and 1st among universities without a medical school or school of engineering.

Georgia State University is at an exciting crossroad.  Its rapid research growth is coupled with a new President who is placing increased focus on research.  Georgia State’s story is told on this short video (,  President Blake’s commitment to research is explained in his First 100 Days at GSU video ( Brian Blake First 100 Days at GSU )).

Georgia State University is located in downtown Atlanta.  Atlanta is known for its southern culture, friendliness, and low cost of living.  Atlanta is a vibrant city, home to three major sports teams: the Atlanta Braves, Atlanta Falcons, and Atlanta Hawks.  The Atlanta Hartsfield-Jackson international airport is the busiest airport in the US and makes air travel easy. 


Job Description Summary

The Office of Sponsored Proposals and Awards (OSPA) is responsible for proposal submission, agreement negotiation, and award management oversight for GSU’s federally sponsored research portfolio ($150 M in FY2020). In addition to individual award activities, OSPA is responsible for negotiation of GSU’s federal facilities and administration rate, federal approval of employee benefit rates charged to federal awards, and annual audit activities required for the receipt of federal, state and industry sponsored activities. OSPA has liaison responsibility for the coordination of all audits, audit responses, and requests for accounting information on sponsored awards from organizations outside the University.  OSPA also submits proposals for and negotiates award with non-federal funders of research and oversees billing and collections activities for all sponsored programs at Georgia State.

OSPA is responsible for the development and maintenance of policies and procedures that pertain to the management sponsored awards, ensuring compliance with applicable regulatory requirements while minimizing administrative burden on the GSU research community. OSPA provides leadership in research administration for the University, ensuring currency of information and participating in training opportunities in research administration across the GSU community.  OSPA serves as the official institutional signatory for the University for sponsored projects.

The Assistant Vice President for the Office of Sponsored Proposals & Awards reports directly to and supports the Vice President for Research & Economic Development in the management of sponsored award activity at Georgia State. OSPA oversees pre- and post-award administration, costing analysis, and sponsored programs audits, with a total staff of 23+ employees and operating budget of approximately $2.5 million.

The Asst. Vice President represents OSPA on various university committees and working groups, providing subject matter expertise.  The Asst. Vice President of OSPA also serves as representative for GSU in external organizations for research administration such as the Federal Demonstration Partnership and the Council on Governmental Relations.  In general, the Asst. Vice President of OSPA engages widely with both internal stakeholders and external stakeholders.


Job Description

Provide Direction and Oversight to Pre-award and Post-award Services

    Assist in managing workload and staff performance;Provide leadership for staff training and dissemination of new federal agency guidance, policy and submission requirements for pre-award team and the research community;Manage implementation of expanded signatory authorities including training and oversight of individuals with delegations;Oversee management of award receipt and notices and account establishment;Provide guidance to staff managing expenses and budgets on sponsored awards, invoice issuance and reconciliation; Serve as first point of contact for resolution of issues related to federal and non-profit contracts;Ensure timely and compliant account closeout activities; Oversee development of reports to ensure compliance with requirements of sponsors, local, state, or federal sponsors/agencies; effort reporting; and development and negotiations of GSU’s Federal Facilities and Administrative Cost Rate Agreement. Manage sponsor communications including those related to significant compliance issues.




Coordinate Compliance Activities within the Office of Sponsored Proposals & Awards (OSPA)

    Participate in OSPA activities related to compliance including review of single, state, and other OIG audit findings to identify areas for improvement;Provide recommendations and develop policies and processes to ensure compliance with Uniform Guidance requirements;Work with colleges and centers, as well as OSPA and other URSA staff, to implement continuous improvement processes;Coordinate OSPA compliance reporting as required.

Policy & Procedure Development

    Oversee the development of standard procedures for the management of pre- and post-award activities within OSPA Provide leadership and guidance for the administration of research in colleges, centers, and other units external to OSPAServe as a resource for GSU investigators and leaders ensuring that they have the information needed to effectively and compliantly obtain, manage and close grants and contracts Work collaboratively with the University’s Office of Legal Affairs to ensure efficient, effective and compliant contract review and approval processes and appropriate delegation where appropriate.Work collaboratively with the Associate Vice President of Research Compliance and Safety to develop and ensure compliance with processes and policies in overlapping areas impacting OSPA such as IRB, IACUC, conflict of interest and biosafety.Develop policies and procedures for process improvements and metrics for reporting improvements in all aspects of OSPA activities and programsUnderstand and disseminate information pertaining to local, state, and federal regulations as they relate to sponsored program administration

Monitor Potential Issues and Risks impacting Sponsored Research at Georgia State

    Serve as the main administrative representative for the Federal Demonstration Partnership and also as a liaison for Georgia State on the Council on Government Relations (COGR);Actively participate in national professional networks of research administrators (NCURA, SRAI);Represent OSPA on university committees as assigned;Perform additional duties as assigned

Provide Leadership for Research Administration Training

    Ensure that training available is current and provided on a timely basis to all OSPA staffWork to establish a culture of professional development through mentoring and networking for OSPA staffIdentify external training opportunities and ways to economically provide them to OSPA staffEvaluate and move OSPA staff towards appropriate national certification

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Master's degree and four years of related experience.

College/Business Unit
08/31/21, 10:59:00 PM

College/Business Unit: Research & Sponsored Programs
Location: Atlanta Campus
Job Posting: 09/20/21, 9:51:32 AM


Founded in 1913 in Atlanta, Georgia State University is the second-largest and one of four research institutions in the University System of Georgia. The University serves one-fourth of the graduate students in the university system; it is within a one-hour commute of more than one-third of the state’s population. Approximately 80 percent of all Georgia State alumni live and work in Georgia.georgia_state_university1.jpg

Georgia State’s main campus is located on 34 acres in downtown Atlanta. University centers in Alpharetta, Brookhaven, Buckhead and Henry County offer students convenient suburban locations for graduate courses in business and education.

More than 50,000 students annually attend Georgia State University. While 90 percent of the students are from Georgia, students also come from all 50 states and 160 countries. More than 1,400 international students attend Georgia State and graduate students comprise 31 percent of the student population.

georgia_state_university2.jpgThe University offers more than 52 degree programs in more than 250 fields of study – from public policy and African-American studies to biology and health sciences. Degrees are offered at the bachelor’s, master’s, specialist and doctoral levels through six units: the College of Arts and Sciences, J. Mack Robinson College of Business, College of Education, College of Health and Human Sciences, College of Law and Andrew Young School of Policy Studies. In addition to the numerous degree programs, Georgia State offers full- and part-time programs and day, evening and weekend classes.

Students have many choices in extracurricular activities including more than 22 fraternities and sororities; and some 250 chartered student groups, including 60 degree-related student groups, seven religious, 24 law-oriented and 22 multicultural/international groups; and 10 honor societies. There is also an active student government association which includes the student senate and the judicial board.

The Georgia State Panthers are members of the Colonial Athletic Association and compete in 16 NCAA Division I intercollegiate men’s and women’s sports, including basketball, baseball, softball, golf, tennis, track and volleyball. The university announced in April 2008 that is will begin Division I-AA football in 2010.

The university’s innovative Touch the Earth program brings outdoor recreation ranging from backpacking, rock climbing, sailing, kayaking, rafting and water-skiing to out-of-state snow-skiing and snorkeling trips. And WRAS, Georgia State’s popular 100,000-watt radio voice, is the most powerful student-run radio station in the United States.


Mission Statement
Degrees & Majors Authorized
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