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Digitization Coordinator, Colby College Libraries

Colby College
Colby College

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Administrative Jobs
Academic Affairs, Librarians & Library Services
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Job Details

Job location: Colby College

Employment Type: Full-time
Posted data: 2021-08-05
Req: R0000529
Job DescriptionDepartment:Digital Initiatives - StaffPay Rate Type:SalaryEmployee Type:Job Summary:Colby College Libraries
Full-Time, Exempt, Salaried, Administrative Staff Appointment

The digitization coordinator is responsible for all daily digitization lab operations, workflows, and activities, including the migration of a wide range of the Colby College Libraries’ paper-based and physical media collections to digital formats. The digitization coordinator oversees production for concurrent projects, providing quality assurance for all operations and ensuring compliance with standards and best practices. The coordinator plays a crucial role in developing procedures, designing new workflows, and identifying and testing tools and software to increase capabilities to address current and new needs. This role will also be responsible for annotating and uploading content to the Colby College Libraries' digital repositories for the purpose of user access and preservation. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.



  • Manage, hire, train, and supervise employees, including scheduling and tracking hours worked
  • Must be able to manage a broad variety of tasks in response to varying time pressures with shifting priorities and changing constraints
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

Digitization Management

  • Use project management tools to assign and track digitization projects through the digitization workflow
  • Upload and publish digital content to the Colby College Libraries’ repositories for user access and/or long-term preservation
  • Contribute to the creation of guidelines and best practices for the Colby College Libraries’ digitization projects
  • Oversee quality control of all stages of image capture, materials handling, and processing of electronic output formats
  • Advise, recommend, and implement improvements to operations and/or additions of equipment; initiate equipment purchases
  • Responsible for preventative maintenance of the digitization lab equipment as established by the manufacturer, and for keeping the digitization lab software up-to-date; coordinate maintenance, support, and updates to the College-provided workstations with the Office of Information Technology Services (ITS)
  • Keep current on emerging technologies and techniques related to the digitization of printed and multimedia materials, and share this knowledge as appropriate
  • Provide analysis of production statistics and provide substantive reports for department and library administration, to be utilized for policy decisions
  • Create and enhance metadata for the Colby College Libraries’ digital collections

Service and Scholarship

  • Participate in committees and working groups within the Libraries, the College, and with institutional peers
  • Engage in relevant professional development to stay up to date on relevant technologies
  • Contribute to developments in the field and represent the Colby College Libraries at relevant professional meetings and conferences


  • Bachelor’s degree or the equivalent in education and experience
  • Minimum of two years of relevant experience; experience in a library, archive, museum or higher education environment preferred
  • Exceptional written and verbal communication skills
  • Ability to establish priorities to enable work both independently and as a member of a collaborative team and diverse community
  • Demonstrated ability to complete detailed work with minimal supervision and a high degree of accuracy
  • Expertise in the use of digital imaging and editing programs such as Adobe Acrobat, Photoshop, and Illustrator
  • Basic knowledge of HTML and XML
  • Proven skills in planning, project management, implementing, and assessing programs and services
  • Must be flexible, creative, enthusiastic, and committed to ongoing professional development
  • Previous supervisory experience, including organizing, prioritizing, and scheduling work assignments
  • Knowledge of quality control as applied to digitization projects
  • Demonstrated knowledge of digitization standards and techniques and of digital content and metadata standards, such as EAD, MOD, METS, IMS, and Dublin Core preferred
  • Documented engagement in the library profession preferred
  • Demonstrated experience, knowledge, and/or scholarship in inclusion, diversity, social justice, and anti-racism work preferred
  • Proficiency in one or more non-English languages preferred


Reporting to the assistant director for digital initiatives, this position has significant interaction with faculty, staff, students, and colleagues and programs in the Colby College Libraries. This position may also work closely with alumni, downtown partners, and professional peers throughout Maine and beyond.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus and occasional lifting up to 30-50 pounds may be required.


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:

Digitization Coordinator - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855


Working at Colby College 

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.

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