Employer Partnership Coordinator; Career Development Center

Department Description:	
The Career Development Center supports students in developing and achieving career goals that lead to meaningful lives.

University Description:	
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:	
The Employer Partnership Coordinator will report to the Assistant Director, Employer Relations, in the Career Development Center. This role partners with employers to support career exploration programming that offers insights into industries and job functions. The Employer Partnership Coordinator will be responsible for increasing opportunities for undergraduate students to connect with employers through internships, Treks, research, volunteer service, and job shadowing. This will include coordinating the Summer Internship Award Program, organizing Torero Treks, and implementing a job shadowing program. In addition, the position will provide administrative support to the Assistant Director of Employer Relations including assisting with company visit logistics and other initiatives that expand employment opportunities for students.

Duties & Responsibilities:

Torero Trek Coordination

Coordinate and administer student application, selection, and orientation registration process for the Torero Trek program.
Working with the career counseling team, design presentations and orientation workshops that inform students of experiential learning opportunities such as internships, Torero Treks, and the Summer Internship Award.
Manage and coordinate all logistics for the Trek program, including vetting and obtaining charter buses and catering contracts. Provide logistics support for Treks including coordinating transportation, hotel accommodations, catering, etc.
Build and manage the application system for all Treks.
Collaborate with career counselors and the marketing team to send promotional emails to students advertising the Treks and their application deadlines.
Facilitate selection process for Treks by creating an equitable blind application review spreadsheet for Trek staff. Build and send Trek selection status emails to students.
Create Trek commitment form for students and track that students are submitting commitment items by the deadlines (including but not limited to: commitment form, deposit, etc.).
Collaborate with the Assistant Director of Employer Relations to build and send out rosters and agendas for each Trek.
Solve problems and manage day-of Trek questions from both students and staff, enforcing Trek policies with equity and fairness.
Support the Assistant Director of Employer Relations with researching potential Trek host sites based on student interest and alumni representation.

Summer Internship Award Program

Under the direction of the Associate Director, coordinate all logistics for the Summer Internship Award program.
Build, create, and update all forms and applications based on Associate Director recommendations from the previous year, streamlining the process for students and administrators.
Answer any questions students may have regarding forms and help to submit materials.
Block time and create interview schedule for students who applied for the Award and who are interviewing with a counselor.
Send emails to those accepted, disqualified, rejected, waitlisted from award
Download and clean data from application form for Associate Director and Counseling interview team.
Update email templates for award recipients, coordinating with Budget Manager and Marketing Coordinator.
Track any discrepancies on student forms and troubleshoot with students to verify information.

Job Shadowing Program

Under the strategic direction of the Assistant Director of Employer Relations and Assistant Director of Alumni Career Engagement, coordinate all logistics for the job shadowing program.
Coordinate the job shadowing selection and matching process and communicate with students and employers to arrange logistics.
Solve and respond to day-of questions from both employers and students. Send follow-up emails after the job shadowing program.
Collaborate with the Assistant Director of Employer Relations and Assistant Director of Alumni Career Engagement to engage alumni and parents in this initiative to help students explore career paths and industries.

Employer Relations Administrative Support

Support the Assistant Director of Employer Relations by providing administrative support for Employer Advisory Board meetings.
Serve as back-up to Employer Relations Coordinator for the approval of job and internship postings.
Assist the Employer Relations team with events as needed (i.e. career fairs, info sessions, etc.)
Serve as support for the front desk and lobby as needed.
Support the Employer Relations Coordinator in on-campus interviewing and recruitment initiatives.
In collaboration with the Employer Relations team, develop and assess fair and equitable employer policies and procedures.

Professional Development

Set and meet professional objectives that enhance the Career Development Center and maintain the professional reputation of the department and the university.
Participate in webinars and conferences on student development and employment trends (e.g. Mountain Pacific Association of Colleges and Employer, National Association of Colleges and Employers).
	
Minimum Qualifications:

Bachelor's degree OR Associate's Degree + 2 years of experience in a related role such as career services, recruiting, employer relations, human resources, alumni relations, or similar field with a high comfort level with technology, project management, and software systems.
Demonstrated ability to work independently and collaboratively on a team.
Demonstrated ability to manage several projects simultaneously and communicate status of those projects to multiple colleagues.
Microsoft Office Suite (Outlook, Word, Excel)
Proficiency in various web based, data entry, and database programs
Proven ability to manage multiple deadlines, multitask, and organize
Strong communication, both written and verbal
Evidence of strong follow through and attention to detail
Preferred Qualifications:

Knowledge of NACE Internship guidelines a plus
Prior experience in program development and metrics tracking
Prior experience coordinating an internship or co-op program a plus
Prior event management experience for travel arrangements, room scheduling, and meeting planning

Performance Expectations - Knowledge Skills and Abilities:

Event Planning and project management skills
Familiarity with career resources vendors
Understanding of cultural diversity issues
Ability to work positively and effectively within teams and with diverse populations
Excellent oral and written communication skills
Organizational skills
Presentation skills
Consulting/networking/interpersonal skills
Group communication and facilitation skills
Needs assessment and interpretation skills
Project planning, managing, and evaluation skills
Ability to supervise undergraduate student workers
Ability to conduct outreach to employment community by phone and correspondence
Ability to work with MS-based software packages, including Word, Access, PowerPoint and Excel
Word processing and data management skills
Flexibility and versatility in order to contribute to evolving work situations
Ability to travel as needed to on- and off-campus sites
Ability to set and meet objectives for professional development
Understanding and appreciation of the mission and values of the University and of the Career Services office

Tools & Equipment Used:

PC with MS based software and Internet connection, telephone and voicemail system, audio-visual equipment.
Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Posting Salary: $21.00 - $22.00/hour; Excellent Benefits

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.

Special Application Instructions:	

To apply visit: https://jobs.sandiego.edu/cw/en-us/job/494570/employer-partnership-coordinator

Please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu


Additional Details:	
Hours: 37.5

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.





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