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Assistant Registrar-Transfer Evaluation Specialist

Trinity Christian College
Palos Heights, IL

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Administrative Jobs
Institutional & Business Affairs, Registrar & Student Accounts
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Job Details

Trinity Christian College seeks a part-time Assistant Registrar-Transfer Evaluation Specialist.  The Transfer Evaluation Specialist manages course and transfer credit databases and processes and will be responsible for initial set up of new equivalencies in external course database.

The essential duties and responsibilities of this position include but are not limited to the following:

  • Course databases
    • Manages courses and transfer credit equivalencies in the student information system
    • Sets up and manages transfer credit equivalencies in external course equivalency databases
    • Working with the registrar, maintains accurate course information in student information system, updating annually and/or as needed
  • Transcript evaluation
    • Implements college policy in transcript evaluation and issuance of college credit for current and admitted students
    • Develops and manages general and program transfer guides/articulation agreements
    • Responds to questions from students about transfer credit
    • In coordination with the degree auditor, verifies accuracy of student records in the student information system, particularly new students
    • Completes transcript evaluations for prospective/admitted students
    • Approves transfer credit requests for current students and updates their academic records when that credit is transferred
  • Other responsibilities
    • Participates in new student and freshman registration (Blueprints), convocation, commencement, and other events associated with the Registrar’s Office as needed
    • Know college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations—particularly in regard to transfer credit
    • Manages and processes course variation requests, e.g., course substitutions, independent study, incomplete, field education, audits, off campus, and honors

A bachelor’s degree is required with one or more years of related experience in education setting, preferably post-secondary.  An intermediate or advanced level of understanding of higher education structure and FERPA are preferred.

Additional qualifications include:

  • Ability to learn and use CAMS (Unit 4) database software
  • Ability to use Microsoft Office Suite effectively: Outlook, Excel, and Word
  • Ability to set up and maintain files on computer
  • Ability to read and comprehend instructions, correspondence, and memos
  • Ability to write reports and correspondence clearly and with correct spelling and grammar
  • Ability to present information effectively and clearly in one-on-one and small group situations with students, faculty, and staff
  • Telephone and email contact is frequent and ongoing
  • Customer service orientation for students, faculty, and staff from other departments
  • Personal desk space in open office shared with one or more other staff
  • Flexible hours, with some optional telecommuting

Trinity Christian College seeks candidates that have a personal faith and commitment to Jesus Christ, and a sincere allegiance to the mission of the college. 

Applicants should be prepared to upload the following during the online application process:

  1. A brief cover letter
  2. Professional resume
  3. A written statement that describes his/her Christian faith commitment and how it is expressed through involvement with the body of Christ and participation in a local church

Trinity welcomes a response from diverse candidates. EOE


Trinity Christian College is an accredited private liberal arts college located in Palos Heights, Illinois. Since its founding in 1959, Trinity has provided its students a rigorous Christian higher education in the Reformed tradition, preparing them to pursue excellence in their vocations. The secure 130-acre wooded campus is just 30 minutes from the limitless cultural and career resources of downtown Chicago.


Consistently ranked as one of the top-tier colleges in the Midwest region by U.S. News and World Report, Trinity Christian College offers over 80 programs of study, including traditional undergraduate, adult studies, and graduate programs. Recognizing the value of experiential learning, 100% of Trinity’s students participate in hands-on internships or field education. Trinity alumni excel. They are nurses in the most advanced healthcare facilities, award-winning teachers in schools across the country, successful business executives in global companies, and service-oriented professionals making a difference throughout the world.


Whether they are commuters or campus residents, current Trinity students passionately talk about the sense of “community” they feel on this diverse campus. Trinity is often recognized for its ethnic and economic diversity. Intercollegiate sports for men and women, student-run ministry programs, and a full scope of creative expression in fine arts add to the Trinity experience. 


Opportunities abound in the Chicagoland area, opening the door to an expansive “classroom” of culturally-rich neighborhoods; world class music, theater, art, and cuisine; and endless professional development for students via internships, career positions, and involvement with service organizations. Trinity’s Chicago Semester provides an immersive experience for students who want the city to be their home, classroom, and workplace for an entire semester.

Study Abroad

Learning outside the classroom is available through off-campus programs including Semester in Spain (Seville), Semester in The Netherlands, and Semester in Ecuador (Quito), as well as other areas of the world. May-term trips to places such as Cuba and China offer students the opportunity to discover and explore different regions of the world over the course of a few weeks.

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