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Office Coordinator

Employer
Skidmore College
Location
Saratoga Springs, NY

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Administrative Jobs
Student Affairs, Counseling
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

As the sole administrative support position for an outpatient mental health facility serving more than 600 students each year, this individual independently plans, coordinates, and manages all of the front desk and clerical activities in coordination with the Director. They also co-manage our electronic scheduling and clinical records system, coordinate care and requests for assistance from other campus constituents, and perform a substantial amount of data processing/information management/report generation. The position manages the ongoing office functioning at the Counseling Center, including reception, clinical triage, ordering of supplies, scanning of clinical records, and tracking of medication refill requests and concerns. Finally, this position includes working with clinical staff on special projects related to outreach and events, website management, creation of publicity materials, research activities, etc.

This position is 35 hrs/week for 10 months of the year, and 30 hrs/week for two months during the summer. Compensation is commensurate with experience and includes an excellent benefits package.

Qualifications

Education:  

Associate’s degree or equivalent course work or experience required. Bachelor’s degree in administration or business or medical technology preferred.

Experience:

3-5 years of experience in an office coordinator role required. Experience in managing all facets of a busy outpatient clinic preferred.

Competencies:

  • Excellent interpersonal skills, especially the above average capacity to de-escalate crisis situations and be of help to distressed individuals.
  • Commitment to maintaining confidentiality of protected health information.
  • Excellent communication skills, both written and oral.
  • Health office management skills, esp. regarding patient charting and coordination of care.
  • Familiarity with vocabulary/terminology related to mental health care.
  • Capacity to work well with a diverse range of individuals.
  • Excellent time management skills.
  • Capacity to exercise individual decision-making and to consult and work closely with a team.
  • Excellent computer skills, including accurate and timely data entry skills, in two separate data base/records systems.
  • Capacity to learn and grow within a key position with considerable pressure for services.

Required documents needed to apply:

  • On-line application
  • Cover Letter
  • Resume
  • List of Three References

Pay Range:  $17.00 - $19.00 per hour commensurate with experience. Internal candidates may fall outside of this range and should contact Nancy Bruno with any individual pay rate questions. 

In order to prevent or significantly reduce the risk of COVID-19 transmission at Skidmore College and protect all members of the College community from infection, successful candidates will be required to submit proof of full vaccination as a condition of employment, unless exempted as a reasonable accommodation of a medical condition or sincerely religious belief or practice.

EEO STATEMENT

Skidmore College is committed to being an inclusive campus community and, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, gender identity or expression, genetic information, predisposition or carrier status, domestic violence victim status, familial status, dating violence, or stalking, or any other category protected by applicable federal, state or local laws.

Employment at Skidmore College is contingent upon an acceptable background check result.


CREATIVE THOUGHT MATTERS.

Organization

Skidmore is a highly selective liberal arts college with a reputation for its creative approaches to just about everything. With its relatively small size and student-faculty ratio, the College is a close-knit academic community. Skidmore is known for its faculty of teacher-scholars devoted to the instruction and mentoring of undergraduates—approximately 2,400 talented men and women from some 47 states and 46 countries.

A great education is all about putting academic theory and creative expression into practice. That’s what our founder, Lucy Skidmore Scribner, believed. Skidmore’s not an ivory tower. Never has been. Never will be. It’s a place where faculty and students work together, then figure out how to use what they’ve learned to make a difference in the world. This practical focus often leads to cross-disciplinary and interdisciplinary approaches, where students carry multiple majors, student-faculty research is common, and internships and community service are standard. It also leads to interesting and unusual combinations of activities, frequently woven into an intellectual passion.

If this kind of experience resonates with you, why not take a closer look at Skidmore?

Skidmore College is located in the historic resort community of Saratoga Springs, New York.  Set in the foothills of the Adirondack Mountains, Saratoga is located about 30 minutes north of Albany, the state capital. 

Saratoga is a small, cosmopolitan city of 30,000, noted for its Victorian heritage, famed spas, and thoroughbred horse racing.  The Saratoga Performing Arts Center is a site of top rock, jazz, and pop performances as well as the summer home of the New York City Ballet and the Philadelphia Orchestra.  Saratoga is a three-and-one-half-hour drive, train ride, or bus trip from New York City, Boston, or Montreal.

 

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