This job has expired

Assistant, SBDC Program

Employer
Yavapai College
Location
Prescott, AZ

View more

Administrative Jobs
Technology, Analysts & Programming
You need to sign in or create an account to save a job.
Description of Position

The SBDC Program Assistant coordinates general office functions and performs high-level specialized tasks and non-exempt duties that require an advanced knowledge of the functions of the Small Business Development Center.
SBDC Specific Duties include• Coordinate SBDC workshops, webinars and other meetings and events
• Create SBDC course schedules (Spring, Summer, Fall)
• Add listings of courses on state SBDC website, YCSBDC website, Center IC (CIC) database, Campus CE, and other websites as necessary
• Create and manage Zoom meeting and webinar sessions, entering attendee data into CIC post session
• Coordinate promotion of each workshop on social media and in newsletters
• Take credit card payments through Campus CE
• Maintain files for each class per State SBDC guidelines; enter each workshop in Center IC including number of attendees and whether or not they are a current client
• Function as point of contact for seminar attendees and instructors. Gather registrations, monies, prepare deposits, and organize seminar handout materials
• Coordinate creation, design, and distribution of monthly SBDC workshop flyers & special event flyers
• Write, design and create, and distribute bi-Monthly newsletter through Constant Contact
• Design and distribute SBDC marketing materials as needed
• Update SBDC department website
• Manage and post regularly on YC SBDC Facebook and Twitter pages
• Maintain distribution lists in Outlook and Constant Contact
• Manage all department procurement for office supplies and other materials
• Coordinate all SBDC staff travel documentation and record keeping
• Schedule and reserve meeting space as needed
• Research, recommend, and troubleshoot office systems and/or procedures to improve efficiencies and accuracy of data collection and information record keeping.
• Collect, organize and detail in writing the required documentation in answering queries about SBDC services
• Forward queries for SBDC services and schedule appointments as needed with the appropriate SBDC analysts
• Coordinate and/or act as liaison between SBDC and other college departments

Minimum Expectations & Requirements

Associates degree

Two years of increasingly responsible office experience
OR equivalent combination of education/experience in office records and communications or a related field Proficient in MS Office products, to include Word, Excel, PowerPoint, and Outlook, and Zoom technology Proficient in use of email marketing software, such as Constant Contact
Incumbents may be required to learn applications related to the area of assignment
Ability to work with confidential / sensitive information
Attention to detail on departmental paperwork (proof reading, problem solving)
Knowledge of departmental procedures
Ability to work remotely via Zoom in a home-office environment

Preferred Skills & Abilities

Bilingual Spanish; fluency to read, write, and communicate effectively in both languages
Bachelor’s degree
Working knowledge of Banner/Oracle software
Professional experience in a community college or higher education work environment
Essential functions
To perform this job successfully, an individual must be able to perform each specific duty listed above in a satisfactory manner. The requirements and competencies listed are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

Essential Functions:
To perform this job successfully, an individual must be able to perform each specific duty listed above in a satisfactory manner. The requirements and competencies listed are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently life and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision work on a computer for several hours.
Work environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert