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Global Programs Coordinator

Employer
Earlham College
Location
Richmond, Indiana

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Administrative Jobs
Institutional & Business Affairs, Program Administration
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Job Details

The Global Programs Coordinator coordinates a range of services for Earlham College off-campus programs and international internships. Responsibilities of the position are described below. This position reports to the Senior Director of Off-Campus Programs in the Center for Global and Career Education.

RESPONSIBILITIES: Program Coordination (50%)
  • Assist and support students and faculty participating in EPIC Advantage research and projects programs with visa application processes, flight purchases and reimbursements, and other tasks as needed
  • Support all aspects of a designated portfolio of semester off-campus programs: marketing and recruitment; reviewing applications and coordinating selections; collaborating with faculty liaison(s) and the Senior Director of Off-Campus Programs to plan and instruct the program predeparture course; supporting students prior to and during the program; and maintaining regular communication with program providers and on-site staff
  • Support all aspects of the Border Studies program: marketing and recruitment; reviewing applications and coordinating selections; assisting students with predeparture preparation; supporting and collaborating with the Executive Director of the CGCE and on-site program faculty on program management, budgeting, and accounting; and maintaining regular communication with the program’s Resident Director and on-site staff
  • Facilitate collection of application materials, coordinate the selection committee, and notify students of acceptances and next steps for students applying to a designated portfolio of semester off-campus programs
  • Facilitate collection of application materials, coordinate the selection committee, and notify students of acceptances and next steps for students applying to the Border Studies Program, including both Earlham students and students from other institutions
  • Research and maintain up-to-date information regarding international travel requirements, including visa acquisition procedures and areas of elevated travel risk
  • Assist the Senior Director of Off-Campus Programs and Executive Director of the CGCE with risk management for all off-campus experiences
  • Collaborate with CGCE colleagues to review and select interns as well as participants in non-internship Independent Student Experiences and to craft policies, timelines, and support materials for Earlham students planning to intern or engage in other experiences abroad
  • Collaborate with CGCE colleagues to review and select faculty proposals for EPIC Advantage programs
  • Collaborate with others in the CGCE to create print/online and social media promotional content as part of marketing and outreach efforts aimed at current and prospective students/parents
Advising (25%)
  • Help students identify and select appropriate off-campus programs and provide information about the application process
  • Serve as primary CGCE contact for students participating in EPIC Advantage, Border Studies, and a designated portfolio of semester off-campus programs and assist students to prepare and meet program requirements
  • Meet with students one-on-one and in small groups to discuss the preparation process for interning or engaging in other career-discerning Independent Student Experiences abroad (e.g., obtaining required travel authorization/documentation, considering destination-specific logistical and intercultural issues, and addressing risk-management concerns, etc.)
  • Respond to student/faculty/parent/staff/program partner requests for international travel information in a timely and professional manner
Student Sessions (10%)
  • Facilitate information sessions and program-specific Cross-Cultural Explorations – Pre sessions for Border Studies and a designated portfolio of semester off-campus programs
  • Work with Senior Director of Off-Campus Programs to plan and co-instruct Cross-Cultural Explorations – Pre and Cross-Cultural Explorations – Post courses
  • Assist CGCE colleagues with instruction of the internship preparation course
  • Coordinate Presentations of Learning related to assigned program suite
Terra Dotta Point Person (10%)
  • Serve as one of two main CGCE contacts for Terra Dotta
  • Assist in trouble-shooting issues when problems arise
  • Train new Terra Dotta users in the CGCE
  • Maintain, update, and add content in Terra Dotta as needed
Other Projects as Assigned (5%)
  • Assist with CGCE enrichment programming during academic breaks/holiday periods
  • Participate in the life of the College through service on committees and attendance at faculty meetings, convocations, and other events
  • Travel for conferences, site visits, and other professional development opportunities as appropriate
  • Carry out other projects or responsibilities in the CGCE as requested or needed
REQUIRED QUALIFICATIONS:
  • Bachelor’s degree
  • Significant experience in international, intercultural, and/or diversity education
  • International or intercultural experience (studying, living, traveling, working)
  • Demonstrated skill in working effectively with members of diverse cultural groups
  • Prior work experience in higher education or closely allied areas
  • Experience in student advising or closely allied areas
  • Proficiency with Microsoft Office
  • Excellent written/verbal/interpersonal communication skills
  • Attention to detail, accuracy, organizational, project management, and problem-solving skills
  • Ability to interact effectively in a team environment with diverse groups of people
  • Ability to maintain confidentiality
  • Ability to work both independently and collaboratively in a fast-paced office
PREFERRED QUALIFICATIONS:
  • Master’s degree in international education or related field
  • Proficiency in one or more languages other than English
  • Knowledge of current professional practices and challenges in off-campus study programming
  • Knowledge of or experience in liberal-arts settings in higher education
  • Familiarity with higher-education contexts in other countries
  • Experience with Terra Dotta or similar application management system
Application Instructions

Please send the following documents in a single electronic file:

  • Cover Letter
  • Resume
  • Statement on Diversity – This document should detail how your values and professional experience would contribute to Earlham’s commitment to Diversity, Equity & Inclusion
  • List of 3 References

Please submit your one electronic file to the Earlham College Office of Human Resources at: [email protected]

The review of applications will begin immediately and continue until the position is filled.

Earlham College requires all employees to be vaccinated against COVID-19 or apply for and receive a qualified exemption within two weeks of the employment start date.

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

Organization

Working at Earlham College

Earlham is a selective national liberal arts college founded in 1847. Earlham's affiliation with the Religious Society of Friends (Quakers) informs our emphasis on seeking the truth wherever it leads, respect for persons, learning from and with one another, conflict management and peacemaking, diversity, global education and on international experience. 

  • Earlham's 1,019 students are bright, eager and hardworking; they report significantly higher numbers of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported nationally.
  • Earlham graduates pursue advanced degrees at a high rate. Between 1992 and 2006, 10 percent of Earlham College graduates completed doctoral degrees. In fact, Earlham is 29th among 1,533 U.S. institutions in the percentage of graduates who go on to earn Ph.D.s; 10th, in biological sciences. Many Earlham alumni are deeply and personally committed to social action and to trying to improve the world. (These findings are based on the Weighted Baccalaureate Origins Study for 1992-2006 provided by the Higher Education Data Sharing Consortium. Rankings reflect relative size of institutions.)
  • Faculty at Earlham rate their working environment highly, citing the match between the College's mission and their own sense of personal and professional aims. Our governance structure emphasizes collaboration and consultation. The Faculty Meeting and all committees operate by consensus-seeking rather than by voting.
  • Earlham's faculty have created a rich liberal arts curriculum that values interdisciplinary study. The College's recently redesigned General Education Program prepares students for a life of critical knowledge and informed action. Faculty actively lead international study programs in which 70 percent of our students participate for at least a semester.
  • The Richmond/Wayne County community of 70,000 is small enough to need and value the contributions and expertise of Earlham faculty and students. Our faculty often provide advice and leadership aimed at improving the quality of life and are involved with educational, environmental, social service, cultural and governmental organizations in Wayne County. In addition, faculty engage Earlham students in community-related research and presentations.
  • At the same time, our community is large enough to provide a microcosm of urban challenges. The community enjoys a symphony orchestra, civic theater, art and historical museum, environmental education center, regional arboretum, and miles of improved hiking and nature trails in the geologically rich Ordovician limestone Whitewater River gorge. Five institutions of higher education are located in Richmond and Wayne County: Earlham College, Earlham School of Religion, Bethany Seminary, Indiana University East and Ivy Tech State College.
  • Richmond is near three airports: 45 minutes west of Dayton, Ohio; an hour east of Indianapolis; and 75 minutes northwest of Cincinnati.
  • For more information about openings, contact Becky Thomas, academic dean and vice president for academic affairs.
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