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Director of Finance and Administrative Services

Employer
Washington State University
Location
Pullman, WA

Job Details

Employment Type: Full-time
Posted data: 2021-08-03
Req: R-1995

Title:

1194-NN - Director - Administrative Services

Business Title:

Director of Finance and Administrative Services

Location:

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

Summary of Duties:

Serve as the Financial/Administrative Officer for the College of Nursing. Responsible for the overall financial, administrative and personnel support functions of the college. Serves as a principal consultant and adviser to the Dean of the college on a wide range of fiscal, management and personnel related issues. Acts on behalf of the Dean as an appointing authority, in creating college policies, and providing leadership and coordination on legal matters requiring guidance.

Duties Performed:

35% Budget and Planning

  • Administer and implement the budgetary and financial policies of the College for all funding types within WSU.
  • Responsible for development of the annual and biennial College’s operating, PBL and capital budgets including OMNIBUS and MCI funding, overseeing college service centers, all self-sustaining income from course fees, summer session and distance education, grant funding administration, development funding via the WSU Foundation including donations for scholarships, endowments, revenue from contracts and indirect cost recovery funding as well as temporary and permanent commitments to the college from all sources.
  • Responsible for preparing a comprehensive budget plan for the college for use by the Dean, Associate Deans, Program Directors and Unit Heads.
  • Provide effective accounting controls and maintain the integrity of financial records.
  • Design, implement and administer an internal accounting system for the purpose of tracking revenue and expenditures for up-to-date accounting of financial activities as well internal and external audits for WSU, the state and other outside reviewers.
  • Assist Associate Dean for Academic Affairs with the teaching assignment process to assure the accuracy of assigned effort, buyout for grant funding, and management of instructional effort and funding.
  • Prepares College wide report for projecting cost per student FTE for each program. Includes reporting on funding directly managed by the College for sites in Spokane and Yakima, and indirectly for Tri-Cities and Vancouver.

25% Fiscal Management

  • Strategic oversight of business and fiscal services for the college including: financial reporting, accounts receivable and payable, purchasing, personnel, payroll, travel, property inventory, grant and contract administration, facilities, space allocations, minor capital projects, and external contracts.
  • Compile and analyze financial, business and personnel information for all units within the college. Assist unit heads to evaluate unit budget and performance.
  • Monitor budget status and recommend corrective action if necessary on all funding types to the college.
  • Strategic oversight reports to Central Administration on the value of compensating balances at year end, evaluating the risk management for the college and use of current space related to teaching and research.
  • Analyze internal financial requests and makes recommendations.
  • Oversee the processing of revenue, expenditure, personnel and position control documents area-wide as well as LWOP, sabbatical and accrual requests.
  • Process mass salary increases according to WSU and Faculty policies.

20% Personnel

  • Oversee finance office staff, the grants and contracts financial staff and the central administrative staff . Responsible to recruit, hire, oversee training and the assigning of duties and the evaluating of those employee's performance.
  • Liaison between the college and HRS on personnel matters including audits by external parties on legal issues involving the AG’s office or external attorneys.
  • Provide leadership and guidance in the management of hard and electronic files for the tracking and reporting of personnel and position records.
  • Use judgment to determine when to involve the Dean in personnel matters and serve as an appointing authority for the college.
  • Oversees and manages personnel processes across the multiple locations of the College.
  • Ensures compliance with existing University procedures for new hires and changes in assignments including corrective and disciplinary action.
  • Coordinates employment issues between employees and other responsible university departments and supervisors. Refers employees to appropriate college unit and/or WSU office as necessary.
  • Assesses organizational efficiency by monitoring staff workflow on an ongoing basis and makes adjustments to optimize staff functioning.

10% Miscellaneous Duties

  • Independently performs a variety of duties on own initiative or as requested by the Dean.
  • Manages/monitors sensitive programs, projects, activities and budgets as required by the Dean.
  • Supervises and/or prepares various other required administrative, business, and academic statistical reports and records for the dean, university and external agencies.
  • Recommends, implements, and writes financial policies for the college.
  • Serves on various university, college and external committees regarding finances, grants & contracts, operational efficiency and related matters.
  • Identifies staff development needs of Finance and Operations office staff and negotiates a plan to address these needs annually with the Dean.
  • Other duties as assigned by the Dean.

5% University and Campus Relations

  • Maintains liaison with university administrative offices and other campuses for matters affecting the College of Nursing. These contacts require discretion, and at times involve sensitive and confidential information.
  • Some of the University administrative offices include Provost’s Office, Budget Office, Vice President of Business and Finance, Sponsored Projects Services, Institutional Research, Graduate School, Office of Grant and Research Development, Advancement Services, and other College Dean’s offices. Also includes Spokane, Tri-Cities and Vancouver campuses.

5% Other

  • Perform other duties as assigned


Required Qualifications:

A Bachelor’s degree in Business Administration, Public Administration or closely related field with an accounting emphasis and five (5) years of progressively responsible experience in accounting and business management which has included supervisory and facilities management experience. A Master’s degree in Business Administration, Public Administration or closely related field and/or CPA certification may be substituted for one (1) year of the required work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Additional Requirements:

  • Ability to travel overnight and work occasional weekends.
  • Thorough knowledge of PC-based and mainframe computer finance and administrative systems.
  • Exceptional time management skills, including the ability to adapt quickly to shifting priorities and prioritize multiple competing tasks in a fast-paced environment.
  • Excellent organization, teamwork, problem-solving, and communication (verbal and written) skills.
  • Demonstrated ability to provide effective customer service to people at all levels of the organization.
  • Ability to work and sustain attention with distractions and/or interruptions.
  • Possess project management, organizational, and planning skills are required with a keen attention to detail.


Preferred Qualifications:

  • Three (3) or more years supervisory experience.
  • Demonstrated experience with grants and contract budget development and administration.
  • Demonstrated knowledge of higher education business and finance policies and procedures.
  • Strong oral and written communications skills.
  • Thorough knowledge of PC-based and mainframe computer finance and administrative systems.
  • Advanced degree or professional accreditation in business or accounting administration or related field.
  • Budget and finance administrator experience in a comprehensive research university.
  • Thorough knowledge of budget management, projections, and reporting at college, university, or to external agencies.
  • Knowledge of Washington Administrative Codes and WSU Business Policies and Procedures.

Additional Information:

Area/College: College of Nursing
Department Name: Finance and Administration
City, State, Zip: Spokane, WA 99202-2131
Department Link: https://nursing.wsu.edu/
Monthly Salary: Commensurate with Education and Experience
FTE: 1.0, Full Time
Permanent/Temporary/Project: Permanent
Screening Begin Date: August 19, 2021. This position will remain open until filled.
Background Check: This position has been designated by the department to require a background check.

Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for at least three (3) professional references in the application.

Required Documents: Cover letter and Resume

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Organization

Working at Washington State University

Founded as the people’s university, WSU embraces its land-grant heritage, seeking to transform lives through education, research, and community engagement and service. The University has been delivering life-changing knowledge and discoveries to the state, region, nation, and the world for nearly 130 years. WSU enjoys productive partnerships with major industries in the state, including agribusiness, aerospace, health care, software, technology, and construction. The colleges at WSU Health Sciences Spokane have formed robust partnerships across the state of Washington, both with large medical centers and hospitals, as well as a variety of rural and community hospitals and clinics.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

Diversity Profile: Washington State University

As a land-grant institution, diversity, equity, and inclusion serve as core values and beliefs of Washington State University (WSU). At the university, college, or department level, WSU is committed to fostering open, proactive dialogue to create a more inclusive culture at all its locations including the five physical campuses and its online Global Campus, as well as its 39 Extension offices, four research centers, and 25 small business development centers.

Core Belief

WSU is committed to achieving an ethical and socially just society for all. Instituting social change on a large scale begins at home with system-level policies that actively promote equity. The University is committed to diversity, equity, and inclusion throughout every aspect of its statewide system. We strive to create a climate that enables underrepresented students, faculty, and staff to thrive in communities that foster a sense of belonging in a culture of inclusion. The ultimate goal? Creation of institutional culture in which inclusion and equity are the norms, a model that helps move the world toward a place in which all people are treated with dignity and respect.

Core Value

Equity, diversity, inclusion, and belonging. Promotion of an ethical and socially just society through an intentional commitment to equity, diversity, and inclusion.

WSU’s core ideology can be found in its System Strategic Plan. 

WSU’s Student Body

WSU's student body statewide is ethnically diverse: 31 percent of our students are underrepresented minorities, and first-generation students represent nearly 33 percent of the total enrollment. About 15 percent of WSU students hail from outside the state of Washington and about 7 percent are international students. System-wide enrollment reached a record 31,607 students in fall 2019.

Associate Vice Provost for Inclusive Excellence Recently Announced

Dr. Lisa Guerrero was recently named associate vice provost for inclusive excellence. Guerrero has been an active advocate for diversity and inclusion since joining the WSU faculty in 2004. She is currently a professor of Comparative Ethnic Studies in WSU’s School of Languages, Cultures, and Race. She will maintain her faculty position, while serving as associate vice provost in a half-time appointment.

Dr. Guerrero will provide leadership to academic affairs in implementing WSU’s commitment to equity, diversity, and inclusion. She will help to identify and implement best practices and evidence-based approaches in faculty hiring, tenure and promotion, research support, faculty retention, teaching and mentoring, and curriculum planning. One of her first areas of responsibility will be to oversee the Racism and Social Inequality in the Americas faculty cluster hire program for Fall 2021.

Representative Affinity Groups

Representative affinity groups within the Washington State University system include the following:

WSU Resources and Offices

WSU Human Resource Services supports a climate of integrity and equity that actively reflects open, respectful dialog. Additional resources are available on the Human Resource Services website.

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