Budget And Personnel Manager

University of Massachusetts Amherst
UMass Amherst

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job no: 509578
Work type: Staff Full Time
Location: UMass Amherst
Department: UMass Extension
Union: PSU
Categories: Accounting/Finance/Budget, College of Natural Sciences

About UMass Amherst
UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Provide leadership for developing and monitoring fiscal and personnel management and reporting systems for the UMass Extension Nutrition Education Program with flexibility to exercise judgment and make decisions with minimal supervision. Responsible for developing and maintaining financial records for the expenditure of unit federal, state, contract, trust and gift funds including database development and integration with the university systems. Prepare budgets, fiscal projections and related reports, in compliance with program, university, state, and federal regulations, policies and procedures. Identify and adopt financial management procedures as appropriate within resource limits. Serve as internal resource for program and project leaders in budget/financial and personnel matters. Coordinate communication between local unit offices and business functions of the University (Research Affairs (OPAS & OPAM), Controller’s Office, Procurement, Human Resources, etc.). Coordinate personnel actions (searches, hiring, promotions, terminations, etc.) and serve as a resource for statewide staff for personnel issues as they relate to adherence to labor contract regulations.

Essential Functions

  • Prepare budgets, fiscal projections and related reports in compliance with program, university, state and federal regulations, policies and procedures.
  • Serve as a resource to SNAP-Ed & EFNEP Leader, Nutrition Education Program Director and project leaders in budget development, personnel issues and compliance with university, state and federal regulations.
  • Initiate fiscal procedures development and fiscal management efforts on behalf of the program.
  • Stay up-to-date with university financial and personnel systems. Provide leadership for developing and monitoring NEP fiscal management and reporting systems and integration with university systems.
  • Develop, monitor and maintain financial records and services for NEP. Supervise clerk providing bookkeeping support.
  • Coordinate with the Office of Research Affairs and University Controllers office to adhere to reporting and accounting standards.
  • Consult with university officials (Labor Relations, Unions, Human Resources) to clarify university policies regarding personnel issues. Relay this information to professional supervisory staff and assist with the implementation of the policy unit-wide.
  • Initiate and supervise the preparation of all personnel paperwork for student employees (graduate and undergraduate) and staff in compliance with university policy for NEP. Track personnel appointments and initiate appropriate actions to manage the Nutrition Education Program staff.
  • Initiate search procedures. Assist search chairs with adherence to search protocols. Serve on NEP search committees for State office and Project Leader positions.

Other Functions

  • Work collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness.  In the performance of work, take initiative, be creative, and operate with self-direction. Work in partnership with colleagues within the CNS community and across the campus to support the Dean’s strategic priorities.
  • Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Bachelor's degree and one (1) year of experience in budget development and personnel management.
  • Proven financial management skills.
  • Demonstrated knowledge of spreadsheet applications. Working knowledge of database applications.
  • Ability to analyze financial data and report findings.
  • Demonstrated understanding of grant and contract regulations for budget development.
  • Demonstrated experience with hiring.
  • Proven communication skills needed to work well with many facets of the university administrative community to facilitate financial and personnel operations. Experience working with confidential or sensitive issues.
  • Ability to work independently to organize multiple tasks and set priorities for action in a fast-paced office environment.
  • Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of faculty, staff and students.
  • Ability to organize and prioritize goals; ability to collaborate well to formulate plans and objectives in accordance with overall college goals; ability to identify and implement process improvements.
  • Ability to manage multiple projects simultaneously and to set and meet deadlines while maintaining high standards of accuracy and quality.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience working in a university setting.

Physical Demands/Working Conditions

Typical office environment activity.

Additional Details

Direct supervision of NEP State Office Clerk IV .

Work Schedule

Monday – Friday 8:30am – 5:00pm.

Salary Information

Level 26

PSU Salary Ranges

Special Instructions to Applicants

Submit a resume, cover letter, Statement of Contribution to Diversity, Equity and Inclusion (see below for more information), and contact information for three (3) professional references. Search may remain open until a suitable candidate pool has been identified.  

As part of a commitment to their own multicultural community, CNS seeks an individual with a demonstrated commitment to diversity and one who will understand and embrace university initiatives and aspirations. In addition to application materials above, candidates will need to submit a Statement of Contribution to Diversity, Equity and Inclusion. The Diversity Statement should identify past experiences and future goals. These contributions may result from lived experiences, scholarships, and/or mentoring, teaching, and outreach activities. (https://www.cns.umass.edu/diversity-equity-inclusion)

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Nov 3 2021 Eastern Daylight Time
Applications close:


The University of Massachusetts Amherst is one of the preeminent public research universities in America. Nestled in idyllic Amherst, Massachusetts—often called “The top college town in North America”—the campus is consistently ranked among the top public research universities in the nation, and offers a rich cultural environment in a rural setting close to major urban centers. 

As one of the nation's top public research universities – as measured by national and international rankings, academic citations, and research funding – the campus spends more than $180 million on research each year, demonstrating its contribution to the nation’s position as a technological and economic leader. The university works in conjunction with academic, government, and private partners to translate new knowledge and scientific discoveries into technical innovations and scholarly works that create opportunities for students, faculty and the public. 

Eight schools and colleges offer more than 85 undergraduate majors, 68 master’s and 48 doctoral degree programs, many counted among the top programs in the nation and world. UMass Amherst is also home to New England's premier honors college.

The 1,159 full-time faculty members are dedicated teachers and world-renowned researchers and the campus has regularly been listed among the top performers in terms of faculty awards. With over 24,000 students from all 50 states and over 70 countries, the student body is the most academically successful in the history of the campus. Students participate in 240 organizations, 21 NCAA Division I athletic teams, extensive intramurals, living-learning residence halls, community service, and internships. With one of the largest residential life systems in the nation, UMass Amherst houses approximately 12,000 students on campus. The university is enjoying a facilities renaissance, including new buildings in the sciences, the arts, and recreation. UMass Amherst is part of the Five College consortium with Smith, Mount Holyoke, Hampshire and Amherst colleges.

As an employer, the University of Massachusetts Amherst is a national leader in developing family-friendly policies, benefits and amenities designed to help faculty members develop both productive careers and satisfying personal lives. The university offers one of the nation’s most generous parental leave policies. The university is also part of the Academic Career Network, a regional consortium formed to serve dual-career couples and encourage greater diversity in the academy.


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