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Associate Director of Graduate Programs, Penn Law

University of Pennsylvania
Law School

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Administrative Jobs
Institutional & Business Affairs, Legal Affairs, Program Administration
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Job Details

Job location: Law School

Employment Type: Full-time
Posted data: 2021-08-02
Req: JR00037440
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director of Graduate Programs, Penn Law

Job Profile Title

Associate Director C

Job Description Summary

The University of Pennsylvania Carey Law School is one of the oldest and most distinguished law schools in the United States. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars and students alike.

Each year, Penn Carey Law attracts outstanding legal practitioners and scholars from around the world to its LLM, LLCM, and SJD programs.

Reporting to the Executive Director for Graduate and Programs, the Associate Director helps develop, support, and implement a range of strategies to recruit diverse and talented foreign trained attorneys to Penn Carey Law, provides support and programing to optimize the students’ experience while at Penn Carey Law, and helps maintain strong relations with alumni.

Job Description

Responsibilities include:

Recruitment and Admissions:

  • Support and implement effective, creative strategies to recruit outstanding students to Graduate Programs, both in the application and admitted student phases.
  • Recruit students via email and other correspondence, video and telephone conferencing, and occasional international travel.
  • Manage the application process for the Law School’s LLM, LLCM and SJD programs.
  • Develop, fine-tune, and implement systems and part-time staffing for the careful evaluation of 1,500+ applications per cycle.
  • Review files and make admissions and scholarship recommendations.


  • Oversee the design and distribution of prospective student, application, and admitted student materials.
  • Manage and keep current the content of Graduate Programs websites (currently the external and the admitted student sites) and social media platforms.
  • Ensure excellent communication about the program, its benefits, its students, and its alumni to internal and external audiences.


  • Represent Penn Carey Law to prospective, admitted, matriculating and graduated students. Represent Penn Carey Law to international schools and universities, law firms, other employers, and other potential partners both within and outside the University of Pennsylvania.

Student Life:

  • Develop and manage programming for current graduate programs students, including management of the non-academic portion of the LLM’s mandatory 5-week pre-term program.
  • Provide curricular consultation and programmatic direction to students for building a rich intellectual experience and appropriate coursework given professional goals.
  • Collaborate with colleagues in Student Affairs, Career Services, Communications, Toll Public Interest Center and other departments to ensure excellent programming.
  • Work with other Penn departments (such as ISSS) to fully support Graduate Programs’ students.


  • Hire and manage a Graduate School of Education intern from the Higher Education Program on an annual basis, ensuring delegation of appropriate work and a consistent workflow.
  • Ensure the intern provides strong, efficient, and accurate service to students, faculty, staff colleagues, and members of the profession, while gaining valuable experience within his or her educational experience.
  • Work closely with the Graduate Programs Coordinator, providing direction and guidance as needed.

Other duties as assigned.

Candidate Qualifications

We seek candidates who are reliable, flexible, committed to ongoing learning and professional growth, and have established track records as successful collaborators in the workplace.

The successful candidate will hold an advanced degree, JD preferred, and have a minimum of three to five years of increasing responsibility in higher education administration, with admissions experience preferred; or equivalent combination of education and experience. The ideal candidate will have considerable experience working in an environment concerned with international issues and experience interacting with people from around the globe. Foreign language skills and international work experience are valued, but not required. The successful candidate will also have the ability to build strong professional relationships with multiple constituents and partners, including faculty and staff within Penn Carey Law and the University of Pennsylvania, colleagues at other law schools, current students and alumni.

*A cover letter is required to be submitted with applications materials.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

$50,684.00 - $91,232.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:


Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn



As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 


Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 


Learn about the signature initiatives of the Penn Compact 2022:  




Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 


To learn more about Diversity and Inclusion at Penn visit: 




Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 


Campus and Beyond


We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 


Try our self-guided tour! Come and visit


Learn about sustainability at Penn




Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources


Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 


Connect with us!  


Instagram: @uofpenn 

Twitter: @Penn 



Find Us
(215) 898-7372
3451 Walnut Street
United States
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