Temporary Administrative Assistant, Wharton Executive MBA, San Francisco

University of Pennsylvania
Wharton West

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support

Job Details

Job location: Wharton West

Employment Type: Part-time
Posted data: 2021-07-30
Req: JR00037436
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Temporary Administrative Assistant, Wharton Executive MBA, San Francisco

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Temporary Employee - Non-Exempt

Job Description

Temporary Employee - Non-Exempt

Executive MBA Program Administrative Support at Wharton San Francisco is a contract position and is ineligible for benefits. This position is located in San Francisco


The successful candidate will provide administrative support to the Executive MBA program team and may sometimes be the first point of contact for phone inquiries, walk-ins and on e-mail correspondence and should have a welcoming tone in all contact. Must be comfortable working in a fast paced, interactive environment and work well within small team environment.


Primary responsibilities are to provide administrative support for the Executive MBA program management team. Duties include: File creation, word processing and mail merges, spreadsheet creation and data entry. Standard administrative tasks include data entry, photocopying, scanning and filing confidential documents, event planning support (prep and live), etc. Assisting with event execution by providing administrative and logistical support to the EMBA Admissions Director and Associate Director. Answering the phone, answering questions and transferring calls as required. Responding to basic admissions queries via phone and e-mail

Other duties as assigned


• Outstanding communication skills are essential to the position and previous administrative experience is strongly preferred.

• Fluency in Microsoft Office Suite, specifically Excel is a requirement of the position.

• Proficiency in the Adobe Suite including PowerPoint and Photoshop is a preferred.

• Ability to create & update forms, spreadsheets, mail merges required.

• Strong writing, editing and organizational skills required.

• Individual must be able to work collaboratively in a small team environment.

• Other duties as assigned.

• Compensation to be commensurate with experience and skill set.

• Saturday availability required (usually twice a month) and occasional evening work required for events.

• 15 hours per week on average, some flexibility with schedule.

The University of Pennsylvania is an Equal Employment Opportunity/Affirmative Action employer.

Required with Application:


Cover Letter

Job Location - City, State

San Francisco, California

Department / School

Wharton School

Pay Range

$7.25 - $230.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.


Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn



As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 


Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 


Learn about the signature initiatives of the Penn Compact 2022:  




Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 


Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 


To learn more about Diversity and Inclusion at Penn visit: 




Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 


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