Skip to main content

This job has expired

Administrative Program Manager, InCHIP

Employer
University of Connecticut
Location
Storrs Campus

View more

Administrative Jobs
Institutional & Business Affairs, Program Administration, Technology, Analysts & Programming
Employment Type
Full Time
Institution Type
Four-Year Institution
Send job

Job Details

Search #: 495500
Work type: Full-time
Location: Storrs Campus
Categories: Administrative Services

JOB SUMMARY

The University of Connecticut’s Institute for Collaboration on Health, Intervention, and Policy (InCHIP) is a fast-paced multidisciplinary research institute focused on grants management and dedicated to the creation and dissemination of new scientific knowledge and theoretical frameworks in the areas of health behavior, health behavior change, and health intervention and prevention. InCHIP seeks an Administrative Program Manager 1 to manage the administrative services and business operations of the Institute.

This position is accountable for a wide range of administrative, fiscal, personnel, and facilities-related functions and resolves problems that are central to the Institute. The Administrative Program Manager is also responsible for working with the Director and InCHIP team to ensure the Institute’s growth and success in working collaboratively with administrative and academic units across campuses.

DUTIES AND RESPONSIBILITIES

  • Advises the Director and InCHIP team on a wide range of administrative and business matters by analyzing current programs and suggesting changes to improve efficiency of effectiveness. This includes establishing and evaluating internal operating procedures and policies.
  • Performs office management and oversight duties of the InCHIP Administrative Team on a daily basis, including making recommendations about staffing levels as well as the selection of new staff.
  • Manages and approves all HR functions (hiring, labor relations, special payroll, student labor) and priorities along with budget requests and expenditures.
  • Supervises administrative support staff (currently 7 full-time staff); determines work assignments and work schedules to most effectively meet department/unit needs; assists in hiring, training, and evaluating administrative support staff and in resolving personnel issues.
  • Reviews and approves all documentation necessary for personnel actions and assures compliance with applicable regulations and collective bargaining agreements.
  • Prepares a variety of administrative reports, analyses, and correspondence based on the needs of InCHIP. Creates documents for a diversity of people and groups, ranging from InCHIP’s Executive Committee to department heads and high-level university officials (e.g., Provost, Deans). Responsible for and writes multiple sections of InCHIP’s Annual Report.
  • Represents InCHIP to a variety of university offices and outside agencies and is involved in promotional and informational activities for InCHIP.
  • Acts as the liaison to InCHIP research groups for business, fiscal, and facilities operations.
  • Represents the Director and Institute in meetings and on various committees.
  • Responsible for all fiscal and budgetary oversight for the institute.

    • MINIMUM QUALIFICATIONS

  • Bachelor's degree in a business-related or liberal arts discipline.
  • At least five years of related experience and proven ability in personnel, administrative, and/or business management. Two years of experience must be serving as an advanced/senior team member or working as a project lead.
  • Demonstrated ability to resolve complex administrative and personnel problems.
  • Strong interpersonal, verbal, and written communication skills; ability to effectively work with faculty, staff, students, and other university administrators.
  • Ability to multitask and work efficiently and effectively in a fast-paced environment.
  • Ability to concurrently manage and prioritize demands from multiple sources (e.g., Directors, Departments, Principal Investigators, and Staff).
  • Flexibility with changing priorities and demands.

    • PREFERRED QUALIFICATIONS

  • At least three years of experience supervising professional/clerical staff.
  • Prior experience working in a higher education setting with diverse populations.
  • Experience using PageUp
  • Experience with CoreCT
  • Experience using online financial and reporting systems (i.e. Kuali, WebFocus)

    • APPOINTMENT TERMS

    Full-time positions include an excellent benefits package including medical and retirement, as well as employee and tuition waivers at the University of Connecticut. Salaries typically start at the minimum of the salary band and range to the mid-point for progressively experienced candidates.

    TO APPLY

    Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #495500 to upload a cover letter, detailed resume, and contact information for three professional references.

    Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

    This job posting is scheduled to be removed at 11:55 p.m. Eastern time on August 13, 2021.

    All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

    The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

    Advertised: Jul 30 2021 Eastern Daylight Time
    Applications close: Aug 13 2021 Eastern Daylight Time

    Organization

    Working at UCONN

    The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.

    Company info
    Website
    Telephone
    860-486-3034
    Location
    9 Walters Avenue
     Storrs
    Connecticut
    06269
    US
    Send job

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert