Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
The Program Director provides administrative direction and oversight for the Office of the Divisional Deans of Arts & Sciences, which consists of the Deans of the Humanities, Natural Sciences and Social Sciences. The Office of the Divisional Deans provides strategic oversight and direction to the 38 units in Trinity College of Arts and Sciences and over 700 faculty members. The position reports to the Chief of Staff and Senior Advisor to the Dean of Trinity College of Arts & Sciences. The Program Director leads short and long term projects, initiatives, and activities identified by the divisional deans; represents the interests and priorities of the senior administration through effective communication, coordination, and integration; and provides leadership, direction, and management of the day-to-day operations of the office and staff ensuring efficiency and effective execution. This position requires the ability to adhere to strict confidentiality; exercise discretion and judgement; prioritize and balance competing demands and individuals; and provide consistent direction with the turnover in divisional dean appointment.
Administer special projects and initiatives in collaboration with the divisional deans, including, but not limited to (40%):
- Conduct the research, collection, and analysis of data to provide benchmarking and trending of faculty and department performance;
- Oversee department centered projects, including search planning, external reviews, and strategic planning;
- Direct dual career assistance for all current faculty and faculty candidates in Arts & Sciences through effective tracking, monitoring, and communication with the Director of the Dual Career Assistance Program in the Office of the Provost, faculty candidates, and external partners.
- Project management as assigned by the divisional dean: direct all facets of a range of projects independently with minimal direction and oversight; build partnerships across the university to execute projects successfully; and provide expected deliverables with accuracy on time and within budget.
Strategy and planning (25%)
- Discern and develop in collaboration with the divisional dean(s) the strategic priorities and plans for execution.
- Attend meetings with and on behalf of the divisional dean(s) with varying stakeholders, gathering and synthesizing information to share with the respective divisional dean for informed decision-making.
- Facilitate the timely execution of action items to advance strategic objectives.
Direct the administrative operations of the Office of the Divisional Deans (20%)
- Supervise designated employees by reviewing completed work for adherence to instructions and correctness, and personnel actions of hiring, performance appraisal, promotions, transfers, and vacation schedule.
- Oversee the Office of Divisional Deans of Arts & Sciences budget and divisional deans’ discretionary accounts, through supervision of the reconciliation of monthly financial statements, budget development, projections, and approval of accounting transactions.
- Coordinate the efficient and effective workflow in the divisional dean’s office, developing and executing the process for managing the timely flow and content of information to and from the office.
Communications and staff liaison (15%)
- Communicate independently and effectively with internal and external constituents, including but not limited to senior administration, faculty, staff, students, alumni, and donors.
- Assist in the timely management of communications – written, verbal, electronic - with all constituents; compose statements independently requiring interpretation and application of University policies, rules and regulations and monitoring follow-up with all distributions that require responses.
- Establish excellent working relationships with departmental administrators (chairs, associate chairs, business managers) and faculty; developing a knowledge of department culture, trends, and issues to provide related and timely guidance to the appropriate divisional dean.
- Prepare talking points and slide decks for internal and external communication of division priorities in collaboration with the Executive Director of Communications. Serve as a liaison to and represent the Divisional Deans’ priorities with the Dean of Trinity College leadership team and other offices and units across campus. Communicate desired goals as described by Divisional Deans with regard to initiatives, facilities, equipment needs, budget, development, communication, and other needs monitoring implementation and providing updates on progress.
- Maintain the divisional deans’ repository and provide the necessary onboarding to divisional deans upon appointment in collaboration with the Office of the Dean and the dean’s leadership team.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
- Solid organization, management, administrative, problem solving and human relation skills; must also possess a style which exhibits maturity, leadership, sensitivity and teamwork.
- Effectively communicates and leads in a manner that fosters understanding, employee engagement and commitment to results.
- Ability to build and lead a diverse team that values organizational success over personal success; provide ongoing coaching and feedback to ensure peak team and individual performance; identify and invest in high-potential talent and actively manage under-performers.
- Ability to work within deadlines and as a team-player with the leaders of the organization.
- Rely on extensive experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected.
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires the ability to plan and administer programs and direct program activities within a specific functional area, generally acquired through four years of related experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.