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Associate Controller

Colgate University
Hamilton, NY

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Institutional & Business Affairs, Business & Financial Management
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Job Category:


Position Title:

Associate Controller

Full Time/Part Time:

Full Time


Finance and Administration


Accounting & Control


Primary responsibilities include producing and managing financial reports and related processes. Accountable for accurate and timely preparation of audited financial statements and all tax returns. Accountable for developing an expert level of understanding of all balance sheet line items in order to provide expert guidance and continued enhancements of processes, as well as regulatory changes. Ensures proper accounting and execution of transactions related to capital projects, endowment, debt, and on-going university operations. Coordinates the Board of Trustees Audit Committee agenda and presents the university financial statements, 990 and 990-T tax return.

Serves in the absence of the Controller, with responsibility for an understanding of the financial operations, general ledger policies, procedures and regulations. Accountable for representing the accounting office and finance division on a variety of committees with a diverse range of faculty, staff, or students.

Other specific responsibilities may include, but are not limited to: managing compliance with donor restrictions; responsible for fixed asset inventory and depreciation system; monitoring compliance with NYPMIFA; preparing audit lead schedules, financial statement and footnotes; monitoring private business use and unrelated business income activities; provides accurate financial information for surveys and reports; and serves as the liaison between external audit and tax firm and the university.

Responsible for the effective supervision of staff. Understands multiple cultural frameworks, values, and norms, knows and applies best practices in diversity and inclusion practices, strategies, systems, policies, etc. Ensures selection and hiring of high quality employees in accordance with university policy as an affirmative action employer; ensures appropriate distribution of work assignments and high quality of employee work product; ensures fair and accurate performance assessments and feedback to include identifying areas for professional development and documenting and conducting disciplinary measures. Responsible for ensuring fair and accurate decisions regarding employment status (hire, promotion, salary increases, termination); ensures the creation of effective opportunities and programs for employee mentoring, development and sustained performance in a culturally appropriate manner.


Financial Analysis


Ability to conduct complex financial analysis. Ability to summarize results into formats and visualizations that are easy to consume and understand. Ability to interpret and provide meaningful insights of complex financial analysis. Demonstrated ability to analyze and ensure accounting functions are performing to high standards.


Financial Systems


Resident expert on enterprise accounting software. Ability to use financial systems and information to support production of analyses and reports and respond to surveys. Expert level of knowledge related to entering data, performing system audits, crafting complex reports, and interpreting. Ability to provide training on complex systems.




Demonstrated ability to understand GAAP and fund accounting and the difference between the two. Knowledge of accounts payable, accounts receivable and payroll. Demonstrated ability to make and reconcile journal entries. Demonstrated ability to reconcile complex GL feeds such as endowment and plant. Demonstrates campus-wide expertise on the most-complex accounting and tax issues across all areas of the University. Demonstrated ability to provide sound guidance on all matters related to the accounting department (e.g. personnel, policies, processes, regulatory, etc.). Demonstrates expertise in managing compliance with donor restrictions.




Demonstrated awareness of post issuance bond compliance. Demonstrated expertise in the review and compliance of endowment fund accounting and unitization. Demonstrated expertise in capital project accounting. Demonstrates a deep understanding of a fixed asset inventory and depreciation system.




Demonstrated ability and expertise in managing all aspects of financial statement audits, including preparing audit lead schedules, financial statements and footnotes. Expert in accounting systems and all aspects of GL system, GAAP and FASB standards. Expert in sales tax law and tax preparation. Demonstrates a current understanding of private business use and unrelated business income.


Community Outreach


Demonstrated ability to communicate and train campus community on policies and procedures in non-accounting terms. Ability to develop collaborative relationships across a diverse range of constituents to ensure financial needs are addressed.


Internal Controls


Demonstrated ability to establish and provide oversight of strong internal controls, including policy and procedure development. Ability to audit and address concerns at all levels.


Managerial Skills


Demonstrated knowledge of Colgate managerial processes and requirements, to include:

Demonstrated ability to fairly and accurately assess employee performance in accordance with university practices. Demonstrated understanding of federal and state EEO/AA regulations, university HR policies and guidelines, and institutional values related to diversity, equity, and inclusion sufficient to effectively select new employees, recommend pay actions, determine employment status and initiate or approve employee changes in status.
Demonstrated ability to select, develop and retain high performing diverse work teams, to include:

Demonstrated ability to collaborate, coordinate, develop, enrich and provide leadership development opportunities across a diverse range of individuals.

Demonstrated skill in the development of employee skills, performance and behaviors within diverse teams. Demonstrated ability to effectively coach and communicate with employees on issues of pay, performance and development in a culturally appropriate manner. Demonstrated ability to consistently identify, hire and retain high performing employees in accordance with the university’s affirmative action program

Demonstrated ability to negotiate cultural differences, conflicts, tensions, or misunderstandings and helps others do the same.

Demonstrated knowledge of programs, policies, and best practices that ensure equity and achievement of organizational DEI objectives in a variety of areas.


Personal Accountability for Results


Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.


Effective Communication


Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.


Problem Solving and Decision Making


Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.


Change Management


Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.


Leadership and Teamwork


Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.


Creativity and Innovation


Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.


Diversity and Inclusion


Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.




Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

- Minimum of 3 years working experience in higher education accounting or knowledge of not-for-profit accounting.
- Ability to manage chart of accounts.
- Demonstrated experience managing and developing diverse teams.
- Experience with process evaluation and redesign when warranted.
- Ability to prioritize and meet deadlines.
- Knowledge of generally accepted accounting principles, tax compliance and audit.
- A strong service commitment, with the ability to balance controls while meeting the need of his/her constituents.
- Strong problem solving skills and the ability to research and resolve problems.
- Strong leadership skills with the ability to communicate both verbally and in written forms.
- Spreadsheet skills necessary to prepare, analyze and present financial results.
- A commitment to diversity, equity and inclusion.
- A commitment to the University’s sustainability mission.

Preferred Qualifications:

Banner or other electronic database management account system experience preferred.


A bachelor’s degree in business, accounting or finance.


CPA certification, required.

Requisition Number:




Work Schedule:


Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:


Colgate is a nationally recognized liberal arts college set on a beautiful campus in central New York.

Some 2,900 undergraduates are enrolled in 54 programs, taking advantage of the university's award-winning curriculumoff-campus study program, and numerous research opportunities.

Students enjoy small class sizes taught by expert faculty members -- not teaching assistants.

The university’s strategic plan offers a blueprint for turning today’s students into tomorrow’s leaders, joining the scores of alumni already playing major roles in a variety of fields. The Center for Career Services is a key player as students make this transition.

Colgate hums with activity. It is a place where the arts thrive. Student-athletes compete at the very highest level of NCAA Division I sports. There are dozens of club and intramural sports programs, and the college’s outdoor education program is second to none.

Above all, Colgate is about academic excellence. It is a tradition forged in 1819 and honed through the years by each class of select students.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students, staff, and faculty in local, national, and global communities. At Colgate, we feel that a diverse and inclusive community is a cornerstone of educational excellence.

The Office of Equity and Diversity at Colgate is charged with fostering a diverse and collaborative community by increasing understanding, respect and inclusion. It is the mission of the office to support campus diversity initiatives with the goal of increasing understanding, respect and inclusion, and to ensure compliance with policies relating to affirmative action, discrimination, and harassment.  The university’s strong commitment to equal opportunity and inclusivity is clearly articulated in the diversity mission statement found here.  The university strives to provide an environment where everyone in our community can learn about, appreciate, and celebrate our diverse cultures and gain understanding, knowledge and skills to be engaged citizens locally as well as globally.

Colgate University fully subscribes to all federal and state civil rights laws banning discrimination in private institutions of higher education. Colgate will not discriminate against any student, employee or applicant for employment because of race, color, sex, pregnancy, religion, creed, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, sexual orientation, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process at the Equal Employment Opportunity Commission or other human rights agencies. This nondiscrimination policy covers both employment and access to educational opportunities.  It is the policy of the university to provide equal opportunity in employment and not to discriminate against any individuals with disabilities who are qualified for employment in the positions for which they apply. Reasonable accommodations will be provided in accordance with applicable laws and regulations.

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