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Administrative Assistant - Center for Writing, Learning and Teaching

Employer
University of Puget Sound
Location
Tacoma

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Job Details



Administrative Assistant - Center for Writing, Learning and Teaching
University of Puget Sound
Job ID: 5901
Location: Writing Center
Full/Part Time:
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, 0.75 FTE position

Position Summary:

The Administrative Assistant provides support to the CWLT Director in offering academic support services, including coordinating language testing, managing publicity, and overseeing departmental events. The Administrative Assistant also provides general office, clerical, and technical assistance for the director of the Center for Writing, Learning, and Teaching (CWLT). The CWLT adjoins and shares reception space with the Office of Student Accessibility and Accommodation (SAA), which facilitates disability-related accommodations for students with visible and invisible disabilities. The CWLT Administrative Assistant coordinates essential department reception support in greeting and assisting the many students, families, staff, and faculty who work with the CWLT and with SAA.

Essential Job Functions and Responsibilities:
  • CWLT Outreach: Manage ongoing updates to the CWLT website, manage the CWLT social media accounts, and manage other publicity efforts such as posters, chalking, and brochures and stickers. Manage and respond to general CWLT email and appointment requests. Act as a conduit between the CWLT and individuals from on and off campus seeking information about and making requests of the CWLT. Support engagement with CWLT tutor alumni.
  • CWLT Appointment Scheduling: Coordinate the schedules for CWLT Writing Advisors, Subject Tutors, and Academic Consultants and keep it up to date, consistent, and accurate in WCONLINE, on the website, and on posters. Coordinate appointment scheduling.
  • Writing Across the Curriculum (WAC) Support: Provide administrative support for the WAC program, including supporting the Writing Excellence competition by processing submissions; distributing submissions to judges; posting winning essays; and handling disbursements to winning students. Support administration of the Writing Assessment by tracking papers, distributing incentives to students, and supporting in the faculty assessment workshop. Provide administrative support for faculty writing workshops by managing catering orders, reserving rooms, making photocopies or scans, and coordinating contracts and disbursements for faculty participants.
  • Department/Program Meetings and Events: Support CWLT events such as the December staff party, graduation party, midterm and finals events, and the Long Night Against Procrastination. Schedule meetings, ascertain availability, and reserve meeting rooms. Arrange supplies, equipment, and catering requests. When appropriate, request and order banquet permits with the Washington state liquor control board.
  • Language Testing: Coordinate language testing for students who desire to complete the language graduation requirement through demonstrating knowledge on a test. Communicate with testing agencies, coordinate with Admissions about testing dates for incoming students; schedule and support testing arrangements several times throughout the year; process, communicate, and document test results.
  • General Office Management: Submit facilities requests, maintain office equipment, order office supplies and paper for printers/copiers, manage the department bulletin board, collect mail from and deliver mail to Mail Services, and manage CWLT shared network drives and Google share drives.
  • Budget Management Support: Monitor budgets (operating, endowment, other budgets). Duties include p-card reconciling, PeopleSoft verifications, funds transfers, accounts payable troubleshooting, budget reporting, disbursement and reimbursement requests, and alerting budget manager to any unexpected changes or unapproved charges to the budget.

Supervisory Responsibilities
  • Hire & train student office assistant staff
  • Schedule & review student office assistant work
  • Mentor student office assistants and conduct Compass conversations

Qualifications:
    High school diploma or G.E.D., Associate or bachelor degree preferred
  • At least one year of related administrative experience or managerial experience that included some administrative work. An equivalent combination of education and experience will be considered.
  • Ability to communicate effectively in written and face-to-face communication with diverse audiences
  • Ability to multitask, to organize, and complete projects in an efficient manner
  • Ability to work with a minimum of direct supervision
  • Ability to handle confidential materials
  • Proficiency with Microsoft Office Suite and Google Suite programs
  • Ability to become proficient with new software and databases; familiarity with PeopleSoft Financial, Campus, and Human Resources software and Content Management System (CMS) (Drupal) (desirable)
  • Ability to use/operate a personal, rented, or university vehicle to conduct university business (desirable)
  • Ability occasionally to lift up to 30 pounds (desirable)
  • Regular and predictable attendance
  • Ability to respectfully work, communicate, and provide leadership within a diverse campus community

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit: https://pugetsound.edu/human-resources/benefits

Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:
    Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks and if applicable for the position, drug screen, physical test and functional assessment. All new hires will be required to submit proof of COVID-19 vaccination or approved exemption.

Diversity Statement:
    We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA





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Organization

Working at University of Puget Sound

The University of Puget Sound is an independent residential undergraduate liberal arts college with selected graduate programs building effectively on a liberal arts foundation. The University, as a community of learning, maintains a strong commitment to teaching excellence, scholarly engagement, and fruitful student-faculty interaction.

The mission of the University is to develop in its students capacities for critical analysis, aesthetic appreciation, sound judgment, and apt expression that will sustain a lifetime of intellectual curiosity, active inquiry, and reasoned independence. A Puget Sound education, both academic and co-curricular, encourages a rich knowledge of self and others, an appreciation of commonality and difference, the full, open, and civil discussion of ideas, thoughtful moral discourse, and the integration of learning, preparing the University's graduates to meet the highest tests of democratic citizenship. Such an education seeks to liberate each person's fullest intellectual and human potential to assist in the unfolding of creative and useful lives.

The University of Puget Sound campus offers a unique blend of ingredients for immersing yourself in learning: the unparalleled scenery of the Pacific Northwest, traditional Tudor-Gothic architecture, leafy enclaves for quiet study, and common areas infused with an indisputable energy. The campus is just minutes away from downtown Tacoma, with its revitalized waterfront, thriving arts and culture scene, and an eclectic mix of retail shops and restaurants.

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