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ATSU - Executive Assistant - Student Affairs

Employer
A.T. Still University of Health Sciences
Location
Kirksville, MO

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Health & Medical Services, Student Affairs, Student Activities & Services
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Job Details

A.T. Still University (ATSU) is seeking an Executive Assistant-Student Affairs on the Kirksville, Missouri, campus. The position reports to the Vice President for Student Affairs. The Executive Assistant-Student Affairs manages the day-to-day operations of the office, oversees the department budget, organizes and maintains confidential files and records, plans and schedules meetings and appointments, prepares and edits correspondences and presentations, supports response to student health insurance questions and maintaining accurate information, and prepares travel/guest arrangements. In addition, the Executive Assistant-Student Affairs provides professional and welcoming communication with the university community and public.

Major Job Duties

  • Manage the Student Affairs budget and related documents.
  • Handle the Commerce credit card statements, Travel Advances, and Travel Expense Reports.
  • Handle WalMart/HyVee PO’s.
  • Provide support for all student events (Orientations, White Coat, Graduations, Awards Banquet(s), Wellness, Diversity, and Student Organizational activities).
  • Order food and beverage for events as needed and process payment.
  • Manage data, reports, surveys, and research for the Vice President for Student Affairs.
  • Serve as the primary point of contact for internal and external bodies on all matters pertaining to Student Affairs.
  • Coordinate the Vice President for Student Affairs calendar, travel, itineraries/agendas, support for meetings and committees.
  • Manage the Student Affairs Red Flag Policy and all related documents/memos.
  • Handle multiple Accreditation reports and Federal Compliance information. (DAAHP)
  • Coordinate/attend Student Affairs Leadership Team meetings and retreats.
  • Participate on the Student Affairs committees as designated.
  • Oversee the Maxient student conduct system and all student contact records and logs/run annual reports.
  • Make arrangements/lodging for guest speakers.
  • Prepare and edit correspondences and presentations for the Vice President for Student Affairs.
  • Send out new hire information to new staff and manage key transfers/forms. File paperwork once returned.
  • Maintain the Student Affairs Operation and Administrative Guidelines document. Update as necessary.
  • Update the Employee Emergency Contact information/SA department staff info for all of Student Affairs semi-annually or as needed.
  • Research and order promotional items for Student Affairs.
  • Complete projects and special assignments by determining priorities, managing time, and following through to successful completion.
  • Maintain Student Affairs G-Drive and Secure Drive.
  • Manage/track Required Employee Training (RET).
  • Manage Student Affairs email accounts.
  • Prepare and coordinate scripts and details for VP-SA at special events, i.e. white coat ceremonies, student awards events, etc.
  • Update job descriptions annually.

Requirements

  • Proofreading skills
  • Ability to work independently or in a group
  • Intuition
  • Remains calm in a busy office
  • Engaging personality
  • Pro-active
  • Outgoing
  • Trustworthy
  • Dependable
  • Approachable
  • Confidential

Organization

A.T. Still University (ATSU) is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still. As a leading health sciences university, ATSU is comprised of two campuses (Kirksville, Mo., and Mesa, Ariz.) on more than 200 acres with six prestigious schools. The culturally rich learning environments include residential and online healthcare related graduate degrees as well as community-based partnerships worldwide. ATSU has more than 1,300 employees dedicated to its not-for-profit mission and an average annual enrollment of over 3,100 students from 35 countries.

ATSU is renowned for its preeminence as a multidisciplinary healthcare educator. The University is focused on integrating the founding tenets of osteopathic medicine and the advancing knowledge of today's science. ATSU continually earns distinctions as the graduate health sciences university with best-in-class curriculum and a community outreach mission to serve the underserved. The University has a rich history of leadership in both healthcare education and correlated research.

ATSU instills within students the compassion, experience and knowledge required to address the whole person and shape healthcare in communities where needs are greatest. Inspired to influence whole person healthcare, ATSU graduates contribute to the future of integrated care while also leading with a selfless passion in the communities they serve.

Find Us
Website:
Telephone
4802196007
Location
5850 E. Still Circle
Mesa
AZ
85206
United States
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