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Leave Administration Specialist (Human Resources Specialist II)

University of Missouri

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Institutional & Business Affairs, Clerical & Administrative Support, Human Resources & Employee Development
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Job Details

Job Title: Leave Administration Specialist (Human Resources Specialist II)
Location: Columbia
Full/Part Time: Full-Time
Job ID: 37771
Hiring Department

VP Human Resources

Job Description

The University of Missouri System Human Resources dedicated HR team provides leadership in the planning, integration, and implementation of human resource services and programs for faculty and staff across all campuses and the health system. Our aim is to create a positive and productive work environment with top talent serving internal and external stakeholders. Additionally, UM system HR provides centralized services including benefits, compensation, retirement, and wellness program administration.

Collectively with our campus colleagues, we serve as a strategic and trusted advisor. Support an inclusive and dynamic culture and workforce. Pursue continuous improvement through knowledge, collaboration and leadership.

This position is responsible for performing a variety of human resources and timekeeping duties to ensure effective and efficient FMLA and Shared Leave programs for over 17,000 faculty and staff. Knowledge of payroll, FMLA and FLSA fundamentals, HRIS systems, payroll timekeeping systems,and university leave policies is required.

60% Provide human resources and timekeeping assistance for approved Family Medical Leave university processes, ensuring attention to detail, university policy adherence, and Kronos and Time & Labor knowledge. Duties include, but are not limited to:
• Review approved claims and determine leave will be paid or unpaid leave, requiring knowledge of university faculty and staff collected rules and regulations.
• Process all leave of absence paperwork for FMLA according to university policies including LOA, ePAF and record appropriate time reporting codes on the timesheet.
• Provide timely and accurate responses to employees and all levels of leadership. concerning day-to-day FMLA issues and activities, escalating as necessary and appropriate to the Provider.
• Review Return-to-Work papers ensuring appropriate ADA coordination if necessary.
• Process return to work ePAF.
• Manage PTO accruals to ensure leave balances are accurate when employees return from leave. Process adjustments if necessary and approved.
• Maintain communications with appropriate stakeholders throughout the process.

20% Review FMLA provider reports regularly. Ensure timely and professional communication to appropriate university stakeholders throughout the process. Report examples include:
• New leave and status update notifications.
• Denied FMLA applications.
• Return-to-work confirmations.
• FMLA Leave Entitlement Exhaustion notifications.
• Other as necessary to ensure positive employee experiences and university business is functioning effectively.

20% Provide assistance and coordination for submitted Shared Leave requests, ensuring processes and university policies are followed in a timely manner.
• Review shared leave applications for eligibility and completion including reviewing PeopleSoft employment and leave balances, shared leave funds availability, and certification eligibility. Submit to supervisor for approval to pay funds from appropriate pool.
• Communicate approvals and denials to appropriate employees in timely manner.
• Record time reporting codes on the timesheet.
• Provide timely and accurate responses to employees and all levels of leadership. concerning day-to-day Shared Leave issues and activities, escalating as necessary and appropriate to Supervisor or HR Business Partner.
• Maintain communications with appropriate stakeholders throughout the process.
• Maintain documentation and communication.

As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of the University of Missouri.



GGS: 8

University Title: Human Resources Specialist II

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.


Monday to Friday, from 8 a.m. to 5 p.m.

Minimum Qualifications

An associate's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

An Associate’s degree and three years of human resources office experience demonstrating knowledge of basic employment laws, exceptional customer service and organizational skills.

Excel spreadsheet skills, attention to detail, accuracy and ability to follow through independently. Experience with payroll is ideal.

Working knowledge of the Family Medical Leave Act (Federal and State), and Federal and State employment law

Team player with interpersonal, customer service and communication skills. Proven analytic and problem-solving skills. Ability to multi-task in a fast-paced environment. Works autonomously and uses sound judgment.

Familiarity with university systems and human resources policies or equivalent.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.


To read more about Equal Employment Opportunity (EEO) please use the following links:


Working at University of Missouri

The University of Missouri was founded in 1839 in Columbia, Mo., as the first public university west of the Mississippi River and the first state university in Thomas Jefferson's Louisiana Purchase territory. Today, MU is a $2.1 billion enterprise and an important investment for the state and nation.

MU provides all the benefits of two universities in one: It's a major land-grant institution with a statewide mission of service to citizens and Missouri's largest public research university. Considered one of the nation's top-tier institutions, Mizzou is the flagship campus of the four-campus University of Missouri System. It is one of only 34 public universities, and the only public institution in Missouri, to be selected for membership in the Association of American Universities.

The state’s most comprehensive university, MU offers more than 300 degree programs through 19 colleges and schools and is one of only five universities nationwide with law, medicine, veterinary medicine and a nuclear research reactor on one campus.

Mizzou has a diverse enrollment with 35,000 students from every county in Missouri, every state in the nation and 120 countries. The favorite classroom for the best and brightest, Mizzou attracts more valedictorians, Curators Scholars and Bright Flight Scholars than any other college or university in Missouri. Twenty-six percent of MU freshmen come from the top 10 percent of their high school classes.

MU’s nationally prominent faculty bring discoveries into the classroom, publish more than 1,600 books and scholarly articles each year and spend about $235 million annually on scientific research; they account for 70 percent of the research dollars flowing to Missouri public universities. Ninety-two percent of full-time, ranked faculty hold doctorates or the highest degree in their field.

MU students are uniquely prepared for success in life as global citizens. For example, Mizzou is nationally known for its campus writing program, learning communities and first-year experiences. The National Science Foundation has recognized MU as one of the top-10 universities in the country for undergraduate research opportunities. In fact, experiential learning is an essential part of an MU degree. Real-world media experience, or the Missouri Method, in journalism and a problem-based curriculum in medicine are two examples. Students also participate in Missouri’s largest study abroad program and contribute 180,000 hours of community service each year.

Mizzou graduates more than 8,000 students annually, granting 25 percent of all bachelor's degrees, 23 percent of master’s degrees and sixty-five percent of all doctoral degrees earned at Missouri's public universities. Roughly one in three degrees are in math, engineering, information technology, health and other science fields.

Designated a botanic garden, MU’s 1,262-acre main campus features more than 42,000 plants and trees and is an important outdoor laboratory for 10 academic programs. Many university buildings are listed on the National Register of Historic Places.

Popular media consistently call Columbia, Mo., one of America’s best places to live because of its excellent quality of life. Mizzou is by far the largest employer in the area with more than 13,000 full-time employees.

Citizens across the state connect with Mizzou by participating in Extension programs in every county, visiting MU Health Care specialists, competing in state competitions in MU facilities and cheering on the Missouri Tigers at athletic events. A member of the Southeastern Conference, Mizzou's NCAA Division I athletic program has 20 sports, many ranked in the top 25 nationally.

Careers at Mizzou

You've come to the right place to find your new career or to make the leap to the next level. Whether you are just starting out or a seasoned professional in your field, and no matter what kind of job you are looking for, chances are that we have the right opportunity for you.

Why? Because Mizzou is not just a world-renowned educational and research institution, The University of Missouri is also one of the biggest, most versatile employers in Columbia, MO. And we don't just have first-rate faculty and students, we have first-rate staff too! Whether you are a finance professional, a plumber, a research scientist, a preschool teacher, a food services worker, a custodian, a graphic designer, or a swimming coach, working at MU means you know you are a part of something big — you're making a difference in the world.

We have it all: challenging and engaging work, a wide variety of jobs to fit your career goals, great benefits, career development and training, work-life fit, beautiful surroundings, a rich tradition and history, a sense of community and belonging, and a proven commitment to diversity in the workplace.

Here are some resources to familiarize yourself with Columbia, Mo., if you are relocating to the area:



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