Job Title: Leave Administration Specialist (Human Resources Specialist II)
Location: Columbia
Full/Part Time: Full-Time
Job ID: 37771
Hiring Department

VP Human Resources

Job Description

The University of Missouri System Human Resources dedicated HR team provides leadership in the planning, integration, and implementation of human resource services and programs for faculty and staff across all campuses and the health system. Our aim is to create a positive and productive work environment with top talent serving internal and external stakeholders. Additionally, UM system HR provides centralized services including benefits, compensation, retirement, and wellness program administration.

Collectively with our campus colleagues, we serve as a strategic and trusted advisor. Support an inclusive and dynamic culture and workforce. Pursue continuous improvement through knowledge, collaboration and leadership.

This position is responsible for performing a variety of human resources and timekeeping duties to ensure effective and efficient FMLA and Shared Leave programs for over 17,000 faculty and staff. Knowledge of payroll, FMLA and FLSA fundamentals, HRIS systems, payroll timekeeping systems,and university leave policies is required.

Responsibilities:
60% Provide human resources and timekeeping assistance for approved Family Medical Leave university processes, ensuring attention to detail, university policy adherence, and Kronos and Time & Labor knowledge. Duties include, but are not limited to:
• Review approved claims and determine leave will be paid or unpaid leave, requiring knowledge of university faculty and staff collected rules and regulations.
• Process all leave of absence paperwork for FMLA according to university policies including LOA, ePAF and record appropriate time reporting codes on the timesheet.
• Provide timely and accurate responses to employees and all levels of leadership. concerning day-to-day FMLA issues and activities, escalating as necessary and appropriate to the Provider.
• Review Return-to-Work papers ensuring appropriate ADA coordination if necessary.
• Process return to work ePAF.
• Manage PTO accruals to ensure leave balances are accurate when employees return from leave. Process adjustments if necessary and approved.
• Maintain communications with appropriate stakeholders throughout the process.

20% Review FMLA provider reports regularly. Ensure timely and professional communication to appropriate university stakeholders throughout the process. Report examples include:
• New leave and status update notifications.
• Denied FMLA applications.
• Return-to-work confirmations.
• FMLA Leave Entitlement Exhaustion notifications.
• Other as necessary to ensure positive employee experiences and university business is functioning effectively.

20% Provide assistance and coordination for submitted Shared Leave requests, ensuring processes and university policies are followed in a timely manner.
• Review shared leave applications for eligibility and completion including reviewing PeopleSoft employment and leave balances, shared leave funds availability, and certification eligibility. Submit to supervisor for approval to pay funds from appropriate pool.
• Communicate approvals and denials to appropriate employees in timely manner.
• Record time reporting codes on the timesheet.
• Provide timely and accurate responses to employees and all levels of leadership. concerning day-to-day Shared Leave issues and activities, escalating as necessary and appropriate to Supervisor or HR Business Partner.
• Maintain communications with appropriate stakeholders throughout the process.
• Maintain documentation and communication.

As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of the University of Missouri.

Salary

$17-$20/hour

GGS: 8

University Title: Human Resources Specialist II

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday to Friday, from 8 a.m. to 5 p.m.

Minimum Qualifications

An associate's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

An Associate’s degree and three years of human resources office experience demonstrating knowledge of basic employment laws, exceptional customer service and organizational skills.

Excel spreadsheet skills, attention to detail, accuracy and ability to follow through independently. Experience with payroll is ideal.

Working knowledge of the Family Medical Leave Act (Federal and State), and Federal and State employment law

Team player with interpersonal, customer service and communication skills. Proven analytic and problem-solving skills. Ability to multi-task in a fast-paced environment. Works autonomously and uses sound judgment.

Familiarity with university systems and human resources policies or equivalent.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version