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Associate Administrative Assistant

Claflin University
Orangeburg, SC

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Job Details


The Associate Administrative Assistant reports to the Chairperson of the department in the School of Natural Sciences and Mathematics and is responsible for providing administrative support.  He/she will maintain departmental budget files and expenditures; record, transcribe, check and proofread complex and technical dictation; prepares correspondence, memorandums, meeting agenda and minutes, manuscripts, contracts, proposals, technical and administrative reports; and composes routine letters and articles. The Associate Administrative Assistant will serve as receptionist, maintains schedule of classes, and prepares interoffice forms, requisitions, vouchers, and payroll activity reports.  He/she will perform any other duties within the scope of the position.


Associate degree with at least two years of secretarial/clerical experience is preferable. The successful candidate must be knowledgeable of office practices and procedures, proper grammar, spelling, and punctuation.  Applicant must be proficient in Microsoft Office and have knowledge of other automated systems.  Demonstrated ability to work effectively with faculty, staff, students, and the general public in disseminating and obtaining information; completing assigned tasks; developing and managing a record-keeping system; and communicating effectively both orally and in writing. 


Claflin University is a nationally ranked comprehensive institution of higher education affiliated with The United Methodist Church. A historically black university founded in 1869, Claflin is committed to providing students with access to exemplary educational opportunities in its undergraduate, graduate and continuing education programs. Claflin seeks to foster a rich community comprised of students, faculty, staff, and administrators who work to nurture and develop the skills and character needed for engaged citizenship and visionary and effective leadership.

In its undergraduate programs, Claflin provides students with the essential foundation of a liberal arts education. Emphasizing critical and analytic thinking, independent research, oral and written communication skills, the University invites students to use disciplined study to explore and confront the substantive challenges facing the global society. Claflin’s graduate programs provide opportunities for advanced students to increase their specialization in particular fields of study oriented toward professional enhancement and academic growth. Its continuing education programs provide students with expanded avenues for professional development and personal fulfillment.

Clafin Guiding Principles

At the center of everything we do is a system of values informing and guiding all policies and programs. These values, expressed through our decisions and actions, are defined by five overarching guiding principles:

Commitment to Excellence

Through doing things better and differently.

Commitment to Valuing People

By providing a safe, wholesome and healthy environment for our people to live, learn and work. 

Commitment to Being Customer Focused

Ensuring that everyone knows who the customer is, and takes steps to show it.

Commitment to Exemplary Educational Programs

By educating our students in a way to help them have a full, quality life and function as productive citizens.

Commitment to Financial Accountability

By putting in place sound and effective fiscal policies which are consistent with the mission and goals of the university.

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