Associate Director of Admissions

L5/97/5:001

Full-time Continuing

Director of Admissions

The Associate Director is responsible for developing and executing communications and recruitment plans targeted at meeting the enrollment goals for the College, in accordance with the Admissions Office and overall College strategic planning processes. This person is responsible for direct supervision and leadership of a team of Admissions Counselors. He/she will also assist the Director with strategic planning initiatives, admissions reporting, and the overall development and execution of admission services for prospective students and families. The Associate Director is responsible for promoting a positive customer service philosophy in support of the College’s Enrollment Management Goals.

-12-month

-37.5 hours per week

-Strong supervisory/administrative experience. (Minimum)
-Ability to motivate staff in a changing environment. (Minimum)
-Interpersonal skills necessary to deal effectively and courteously with students, parents, College staff, and the public. (Minimum)
-Analytical abilities sufficient to handle administrative details. (Minimum)
-Ability to work both collaboratively and independently, and with minimal supervision. (Minimum)
-Ability to plan and organize many activities of varying complexity. (Minimum)
-Excellent oral and written communication skills. (Minimum)
-Ability to make decision and exercise independent judgment in a time-sensitive environment. (Minimum)
-Solid technical skills including Microsoft Office. (Minimum)
-Knowledge of/experience with data processing and automated records maintenance systems. (Minimum)
-Ability to manage multiple tasks and successfully meet deadlines. (Minimum)
-Evidence of a strong customer-service orientation. (Minimum)
-Ability to conduct admissions activities with the highest level of integrity. (Minimum)
-Possession of valid driver’s license. (Minimum)
-Familiarity with CRM systems and practices (Desired)

-Bachelor’s degree. (Minimum)
-Master’s Degree. (Desired)

-Three (3) years experience in college admissions. (Minimum)

Essential Duties:
-Supervise and provide leadership to a team of Admissions Counselors who are responsible for the recruitment and advisement of inquiries, applicants, and incoming students throughout the admissions process. Includes hiring, training, coaching, and performance evaluation. (Essential)
-Develop and maintain a comprehensive knowledge of best practices in admissions and enrollment management standards to participate in the strategic planning for Admissions. (Essential)
-Collaborate with the Director to develop and implement a robust recruitment strategy, for traditional as well as transfer, international, graduate and special populations, designed to achieve enrollment goals and aligned with the College’s strategic plan. (Essential)
-Coordinate the development of Admissions-related marketing and recruitment materials. (Essential)
-Collaborate with Academic Affairs and the LEAP Center for the recruitment and enrollment of international students. (Essential)
-Develop appropriate communications, as needed, through the enrollment process to support unique needs of special population students. (Essential)
-Develop, prepare, and analyze reports to assist in the development of recruitment & marketing strategies, e.g. evaluating prior travel activities for effectiveness when developing the annual travel schedule with Admissions Counselors. (Essential)
-Collaborate with the Director to develop and interpret application and enrollment reports, including the annual Incoming Class Overview, for distribution to key stakeholders. Assist with data analysis to guide strategic planning and actionable decision-making. (Essential)
-Develop and execute the strategy for contracted services and purchased names.
-Oversee Admissions Counselors’ outreach plans for high school counselors, community college advisers, community agencies, and other potential referral sources. (Essential)
-Serve as the Admissions liaison an academic marketing committees. (Essential)
-Serve as the Admissions liaison to College Relations for corporate partner engagement in recruitment. (Essential)
-Act as liaison to Penn College Athletics, managing coordination between Admissions and Athletics in support of recruitment of student athletes. Develop and promote coordinated efforts of all Admission and Athletics recruitment activities. (Essential)
-Assist in the development of on-campus recruitment events by providing strategic direction and additional insights from recruitment planning expertise. (Essential)
-Participate in student recruitment events. (Essential)
-Make recommendations to the Director for development of new and revision of current College policies and procedures related to Admissions when appropriate. (Essential)
-Assist the Director with ensuring compliance with federal, state, and professional regulations and guidelines related to admissions standards and practices. (Essential)
-Develop and maintain a comprehensive perspective with regard to all College operations and services to consider how they impact admissions-related processes and procedures; make recommendations to the Director on the development of college operations and services to best meet the needs of students and the College. (Essential)
-Develop and maintain a thorough working knowledge of all aspects of the College’s matriculation process beyond Admissions, to include, financial aid, placement testing, new student advising, course scheduling, bill paying, orientation, residence life, move in, first-year programs, etc. (Essential)
-Develop and maintain a thorough working knowledge of the College’s academic programs, academic requirements, academic policies and procedures, academic calendar, academic support services, curricular opportunities, career services, etc. (Essential)
-Represent the College with stakeholder groups in the community as requested by the Director. (Essential)
-Conduct courtesy evaluations of college transcripts from other institutions for the potential awarding of transfer credit. (Marginal)
-Serve on various College committees as deemed appropriate. (Essential)

-Microcomputer

-None

-Admissions Counselors (5)
-Admissions Counselor, Career & Technical Education Pathways (1)
-Admissions Counselor, International & Emerging Markets (1)
-Admissions Counselor, Transfer & Adult Students (1)
-Admissions Counselor, Transfer, Adult & Graduate Students (1)

-College-wide

-Person must be flexible concerning working hours as the position requires out-of-town trips, late night work, occasional overnight trips, and weekends/evenings.
-Background check will be required on selected candidate.
-State Police, Child Line, and FBI fingerprint clearances under the Pennsylvania Child Protective Services Law (CPSL) required before employment can begin.

5

APT

Exempt

-Possess interpersonal skills necessary to deal effectively and courteously with students, faculty, staff and the public. (Essential)
-Demonstrate sensitivity to diversity and multicultural issues. (Essential)
-Be sensitive to the needs and expectations of students, faculty, staff and administrators. (Essential)
-Maintain a high degree of confidentiality with regards to any and all information as a direct or indirect result of job responsibilities/job functions. (Essential)
-Ability to work in a constant state of alertness and in a safe manner and maintain the standard of care that is appropriate for this position. (Essential)
-Perform other appropriate job-related duties as assigned by the supervisor. (Marginal)
-Employees who provide student instruction will develop and maintain proficiency in the effective pedagogical use of current and future instructional technologies, including but not limited to learning management systems, media, instructional software, and connectivity devices. As such, are required to use the following elements of the Learning Management System (LMS): Upload all syllabi, timely use of the grade feature, and collection of digital student work and distribution of digital course materials.

This is not a complete itemization of all facets of this position. This job description is not an employment agreement or contract. The College has the exclusive right to alter this job description at any time without prior notice.

Admissions

01302

07/27/2021

08/19/2021

No

Commensurate with credentials submitted as applied to the College’s Administrative, Professional and Technical Staff Salary System.

Federal law requires all employers to verify the identity and employment eligibility of all new hires and the completion of an Employment Eligibility Verification (Form I-9) by the candidate and the employer. Any offer of employment shall be contingent on the applicant’s timely production of required documentation to verify identity and employment authorization. If you cannot or will not be able to produce the required documentation, we cannot consider your application. If you are currently receiving an annuity from the State or Public School Employees’ Retirement System, employment at Pennsylvania College of Technology may affect your annuity status. If you are currently a member of either the State or Public School Employees’ Retirement System you may be required to contribute into the System.

As soon as feasible

If you wish to apply for this position, you must submit all application material through the College’s on-line recruiting website at www.pct.edu/jobs. For further information on this position, call 570-327-4770.

Administrative, Professional and Technical Staff

Penn College is committed to equal opportunity and the diversity of its workforce.