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STAFF ASSISTANT, THRIVING RURAL COMMUNITIES INITIATIVE-DIVINITY SCHOOL

Employer
Duke University
Location
Academic Programs

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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary: The Staff Assistant supports the Thriving Rural Communities Initiative (TRCI) within Duke Divinity School - The Initiative works to foster thriving rural NC communities by cultivating faithful rural Christian leadership and fruitful rural United Methodist congregations. The Staff Assistant will also support a TRCI partner, the Office of Wesleyan Engagement, which offers Lifelong Learning events and other TDE funded projects that connects with Wesleyan constituents on behalf of Duke Divinity School. This position is grant funded for four years.

Reporting relationship: This position reports to the Director of the TRCI, and will serve as a part of the Student Life and Ministerial Formation Team at the school. The position also supports the Associate Director of Rural Church Engagement, and the Wesleyan Engagement Team, particularly Lifelong Learning.

Position description

Communication: Serves as the point of first contact for prospective students, current students, alums, staff, faculty, program participants, and other constituents. Maintains contact with other offices and available resources at Duke to ensure coordination to accomplish program objectives.

Reporting and record-keeping: Helps compile reports for the Divinity School and for The Duke Endowment, including financial information, expenses, and statistics regarding our Rural Fellow graduates and current students. Completes monthly reconciliation and financial reports.

Assists in the preparation and processing of accounting forms such as Accounts Payable Request forms, Travel Reimbursements, miscellaneous reimbursements, purchase orders, wire transfers and journal entries.

Maintains records for Student Pastor program

Sets up and maintains records, reports, and correspondence related to program activities.

Orders and maintains office supplies, monitors office equipment function.

Provides support for trips, continuing education events, and other gatherings: Utilize planning process and timeline to manage events including Encuentro, Convocation and Pastor’s School, Convocation on the Rural Church, other TDE funded projects within the Office of Wesleyan Engagement and retreats for Rural Fellows and Alums.

Areas of work include booking airline tickets and other transportation, hotel reservations, and coordinating with contacts in US and Mexico. Supports and helps coordinate Rural Fellow lunches and colloquia.

Follows-up with participants to ensure required documentation for trips including passports, visas, Duke Travel Registry, vaccinations, etc.

Coordinates events for Student Pastors

Desired Proficiencies: Excel, Microsoft Word and experience with SAP or other accounting systems.

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post secondary education in secretarial science or a related business field.

Experience

Work generally requires two years of related secretarial/clerical experience to acquire skills necessary to administer office functions related to office management, communications, and budgetary/accounting activities. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Company

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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