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DEPARTMENTAL BUSINESS MANAGER, III - UCAE, STUDENT AFFAIRS

Employer
Duke University
Location
UCAE - ADMIN

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Administrative Jobs
Academic Affairs, International Programs, Institutional & Business Affairs, Business & Financial Management, Student Affairs, Student Activities & Services
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Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Nature of Responsibilities:

Provide overall administrative and financial management of large, complex department including both revenue and fee-based units. Coordinate a variety of administrative functions including finance, budget, revenue management, personnel, capital, space and facilities planning. Business and financial responsibilities include the day-to-day management of UCAE including events and student group finance; related payroll activity; Campus Life administration and oversight of the Marine Lab book store. Develop revenue plans that support unit operations, including review of fee schedules. Manage expense, review controls and spending processes to adhere to university guidelines and policies. Develop training and learning incentives for staff to continue to engage with students in a fulfilling manner; serve on senior leadership team Finance and Administration.

Specific Duties % of Effort

    Supervise all accounting staff and related operations, which include work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions; manage personnel activities to meet University and departmental objectives; advise staff on employment, salary administration, employee relations, and related issues as required.
20%

Manage accounting functions including Event Management invoicing, A/R for Event Management and Marine Lab, journal entry and the reconciliation of budgeted funds related to month-end and year-end close; oversee all procurement policies and controls related to p-cards for the department users as well as approved student use; oversee departmental deposits related to Event Management, Student Activities, Campus Life and Marine Lab and associated monthly and quarterly asset reconciliations20%

Work closely with the director of the University Center Activities & Events, Campus Life leadership and the Finance and Administration team to develop and plan area annual operating and capital budgets; provide timely and accurate monthly, quarterly and annual reports as well as projections to the director as well as senior leadership20%

Supervise and monitor use of relational database system for event and conference management activities for both University Center and Beaufort Marine Lab Auxiliary operations. Maintain inventory management system for Marine Lab store operations.15%

Provide supervisory oversight for a staff who manages the reconciliation of 500 student organization agency accounts; work closely with the student activities team as well as student leaders on a variety of topics including; student organization audits, Student Organization Finance Committee (SOFC) budget training, restricted gift accounts planning and oversight and policy formulation.15%

Identify, develop, evaluate and improve business processes surrounding a variety of automated and manual systems to ensure enhanced departmental work flow; coordinate and participate in the development, implementation, and maintenance of policies and objectives5%

Other duties as assigned.5%

Minimum Qualifications

Education

Work requires a general business background generally equivalent to a bachelor degree programs.

Experience

Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions. A master's degree in a business related field may be substituted for 2 years experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

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