Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Scope of Responsibilities
The University Center Activities & Events (UCAE) Business & Finance office supports the overall financial operations of the UCAE department. This office is charged with all financial transactions for the department as well as approximately 600 student organizations, processing and reconciliation of corporate card transactions and processing multiple reimbursements for the department.
Duties % of Effort
Participate in the Procurement card program by making purchases for 600 student organizations; follow up with outstanding purchases and maintain the purchasing database; meet with student organization leaders to process payments and answer inquiries.
Process miscellaneous reimbursements and A/P check requests for student organizations; responsible for picking up student reimbursement checks and AP check request payments, as well as maintaining an accurate check log to track the distribution of all payments; ensure accuracy of documentation and compliance with University, Division and departmental policies.
Monitor, verify and reconcile expenditures of student organization in University general ledger system (SAP) and purchasing database for Cultural Fund; resolve financial and transactional issues independently and facilitate solutions;.
Update miscellaneous logs for the business office; ensure accurate maintenance of office records, manuals and documents while keeping informed of new policies and procedures; manage and update the business office e-mail account
Maintain liaison with appropriate personnel and provide pertinent information to answer inquiries based on knowledge of student program activities.
Perform related duties as assigned or required to meet department, division and University goals and objectives.
Desired Skills and Competencies
- Strong communication and customer service skills;
- High level of proficiently in computer applications such as Word and Excel;
- Ability to learn new systems and applications as required;
- Excellent organizational skills and the ability to manage concurrent projects within established guidelines;
- Ability to work independently and as a member of a team, with a commitment to collaboration;
- Ability to problem solve at many levels.
Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.
Work generally requires three years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.