Director, Conflict of Interest and Conflict of Commitment🔍Dean of Research, Stanford, California, United States
📁Administration📅Sep 20, 2021 Post Date📅90549 Requisition #Conflict of Interest and Commitment (COIC) Director SCHOOL/UNIT DESCRIPTION:
The Office of Research Policy and Integrity reports to the Vice Provost for Research and recommends and promulgates new research policy and oversees implementation and exceptions by consulting with representatives of other central research administration offices, school dean's offices, and other constituents to ensure that sufficient thought and thorough feedback has been received by all interested parties. The office assists in the dissemination of policy and guidelines to ensure policy implementations are consistent and clearly communicated to the broader research community. Specific areas of policy and regulatory expertise and support include global research security, export controls, conflict of commitment and conflict of interest coordination and management and research data governance and integrity. Our VPDoR Diversity Journey:
We create a hub of innovation through the power of diversity of disciplines and people.We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. We promote a culture of belonging, equity, and safety.We embed these values in excellence of education, research, and operation. POSITION SUMMARY:
The Conflict of Interest and Commitment Director (COIC Director) will report to the Associate Vice Provost for Research Policy and Integrity and will have primary responsibility over Stanford’s Conflict of Interest and Commitment Program for research personnel, including faculty, staff, and postdoctoral fellows. The Conflict of Interest and Commitment Program encompasses disclosure, conflict management, training and associated federal compliance. The COIC Director is also responsible for evolving and maintaining Stanford’s electronic disclosure system and keeping abreast of regulatory changes to ensure Stanford’s timely compliance in a rapidly evolving landscape of conflicts of interest and commitment. The COIC Director will interface with School-based COI/COC managers, Sr. Associate Deans, faculty, postdocs, research staff and IT staff to oversee, coordinate and provide policy guidance, regulatory and policy updates, COI and COC system maintenance and improvements and to provide guidance in School reviews of personnel outside activities and financial interests, identify the intersection of these activities and interests with the individual’s institutional responsibilities, identity possible or actual conflicts of interest and develop management strategies. The COIC Director also works with the Offices of Sponsored Research Administration, Export Control, Technology Transfer and Industry Agreements, as well as with the Human Subjects Committee (IRB), and any other relevant regulatory committees or bodies at Stanford to ensure a robust conflict of interest program. To this end, it is expected that the COIC Director will have a background in science or engineering and strong communication skills to facilitate these conversations. CORE DUTIES:
Lead strategic planning and analysis for complex university programs or functions with significant business, regulatory and/or technical challenges requiring subject matter expertise. Manage and direct the development, implementation, administration and evaluation of programs or functions. Monitor trends and recommend programs or functions direction.Act as the subject matter expert for School/unit and/or the university regarding the interpretation, implementation and compliance with policies and regulations. Recommend actions and/or resolve complex issues that span organizational boundaries.Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.Direct and manage outreach strategy that may include relationship development, communications, and compliance.Oversee or supervise staff in the development and implementation of programs or functions.May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reportingOversees daily activities for COI, COC and ICOI with an emphasis in research; develops and manages disclosure system infrastructure; ensures University compliance with COI in research federal regulations, State of California law, and Stanford policies and procedures; serves as official University contact to federal and state agencies regarding COI; drafts and coordinates the establishment of related procedures; develops and conducts education and training sessions; conducts audits and monitors for adherence to management plans.Functions as administrative support for as a central Conflict of Interest Committee (COIC), including planning COIC meetings, preparing meeting materials, taking and transcribing meeting minutes, and corresponding with Stanford employees on behalf of the committee.Solicits and receives all annual and ad hoc COI disclosures; supports School COI Managers in the review and determination of the nature of conflicts, identifies substantive disclosures and triages to the COIC; maintains and manages files of original disclosures; serves as University contact with state and federal agencies in reporting conflicts of interests in research and applying for approvals as required; Collaborates with the COIC in the development and monitoring of Management Plans; maintains files of original Management Plans and Annual Reviews for existing conflicts.
Please note that due to current COVID-19 safety measures, our office is working fully remote through Fall 2021. Once COVID-19 safety measures are no longer applicable, this position will be based on the Stanford campus and will be considered for an option of telecommuting, subject to operational need.MINIMUM REQUIREMENTS:Education & Experience:
Bachelor’s degree and ten years of relevant experience, or combination of education and relevant experience. Preferred experience includes:
an advanced degree in a scientific area and/or law or public administration with a minimum of five years’ experience in a research-intensive university. Experience working with a School of Medicine and functioning of an academic medical center is desired. Knowledge, Skills and Abilities:
Minimum of five years of professional level administrative/management experience in a research-intensive university or in an employment position that interacted directly with a research-intensive University. Experience at a School of Medicine and knowledge of the structure and functioning of an academic medical center is desired.Expertise in the interpretation of complex conflict of interest regulatory requirements provided by Public Health Services and other federal funding agencies.Demonstrated experience managing a conflict-of-interest program, preferably at an institution of higher education.Experience chairing/leading academic and administrative committees, facilitating discussions, guiding deliberations, and implementing decisions, including working collaboratively with key decision makers Skill in analyzing information and objectives to define problems, identify relevant issues or concerns, formulating alternatives to affect resolution, and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.Experience in interpreting the varying objectives and needs of investigators and sponsors to provide advice.Demonstrated experience communicating technical and complex, sensitive information in written and oral form in an organized and clear manner.Experience analyzing complex and sensitive issues and making judgment calls about the best course of action understanding both the current and future implications of these decisions.Strong organization skills; must be efficient/effective with administrative processes and driving to completion.Demonstrated experience in developing university-wide policies for conflict of interest in a consensus-building manner. Understanding of Stanford University Conflict of Interest policies and the appreciation of the importance of these policies. Experience working with and leading committee meetings to develop policies and procedures including the approval processes and policy promulgation across units. Demonstrated ability to manage and develop training about policies in an academic environment.Experience in leading a project team to develop or enhance an electronic COi system, focusing on optimizing functions for faculty and COi program users and prioritization of requirements.Demonstrated experience working collaboratively with both faculty and staff; experience in working candidly yet respectfully with others in situations involving disagreement or dispute; strong interpersonal skills. Experience in handling sensitive matters with diplomacy and discretion. Experience in working with various databases and document management systems. Ability to effectively accumulate and organize data for reporting internally and to federal agencies or entities as required by regulations PHYSICAL REQUIREMENTS*:
Constantly operates a computer and other office equipment to coordinate work.Usually remains stationary for most of the day.Frequently communicates with clients and coworkers and must be able to share information effectively.Occasional stooping, reaching, or kneeling may be necessary to reach into overhead or low cabinets.The employee must occasionally lift and/or move up to 20 pounds.Regularly uses close visual acuity and operates computer equipment to prepare and analyze and transmit data. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS:
Generally, works in an office environment. Potentially, could hold meetings with faculty or research leadership in their environment WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture
and unique perks
empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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- Schedule: Full-time
- Job Code: 4124
- Employee Status: Regular
- Grade: L
- Requisition ID: 90549