About Mount Saint Mary's University:

Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu

Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required. Applicants must also provide proof of COVID-19 vaccination of condition of employment.

Job Description:

To provide effective administrative support for work activities and responsibilities related to clinical placements and clinical onboarding.

Duties and Responsibilities:

1. Possesses an in-depth understanding of clinical onboarding in order to provide administrative support for work related to these activities, e.g. assisting with correspondence, gathering and proofreading clearance packets, assembling onboarding packets per affiliate guidelines, and disseminating documents to affiliates.
2. Possesses a working knowledge of the clinical placement process in order to support and serve as back-up for work related to requesting, securing, and troubleshooting clinical placements with community partners and in collaboration with nursing programs and the Director of Clinical Placement. This includes supporting programs in identifying and coordinating clinical placement needs, ability to enter/communicate clinical placement requests per affiliates' designated processes, management of clinical placement portal and archive files, and communicating updates with the clinical placement team and programs.
3. Supports accurate tracking of the sequence of requirements related to clinical placements and clinical onboarding with adherence to established deadlines.
4. Acts as a resource for students, faculty and staff for issues related to clinical onboarding, e.g. proper completion of forms, location of required materials, uploading instructions, and training and orientation requirements.
5. Assists with establishing and supporting maintenance of systems and processes to streamline office flow via use of the computer, e.g. working knowledge of Microsoft Word, Excel, Outlook, shared drives, PowerPoint, WebEx; activities related to maintenance of office equipment.
6. Assists with coordinating and conducting student and faculty onboarding sessions, e.g. orientations, affiliate paperwork workshops, compliance tracking system training sessions.
7. Maintains strict confidentiality regarding student and faculty information, e.g. health clearances and background screening.
8. Assists in daily operations of the clinical placement office, e.g. answering or routing phone call questions or issues, maintaining e-files related to clinical placements and onboarding, assisting with ordering office supplies.
9. Perform other job-related duties as assigned.

Requirements:

Knowledge:

• Strong working knowledge of an office environment: policies, procedures, and standard office equipment.
• Solid working knowledge of computers and various current software applications including word-processing, database, spreadsheet, presentation software programs.

Abilities and Skills:

• Effectively organize, prioritize, and handle multiple tasks to meet established deadlines.
• Analytical, detail-oriented, accurate, creative, and flexible problem-solver who can work well both independently and as part of a team.
• Exercise sound judgment, decision making, and handle confidential and sensitive information effectively.
• Understanding of and sensitivity to MSMC's mission and the needs of college students in an ethnically and culturally diverse environment.
• Building rapport and communicate/ interact effectively and with the highest level of professionalism with a wide variety of people.
• Internal and external customer service delivered with a professional image and oral/written communication.
• Solid database skills, e.g. extract desired database information and format into concise reports.
• Ability to adapt to operational and structural changes within the Department, University, and dynamic nursing education landscape.

Education:

• Minimum AA Degree.

Experience:

• Minimum of 1-year prior administrative experience involving organization, clerical, and project completion duties.

Additional Information:

Work Location: Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.

Application Instructions:

Please submit cover letter and resume.