APP Summer Assistant

Middlebury Institute of International Studies at Monterey
Middlebury, VT

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Administrative Jobs
Academic Affairs, International Programs

Job Details

Classification Number:


Classification Title:

APP Summer Assistant


Office of Advancement


Level C (Specialist)

Job Description:

Assist the Alumni and Parent Program Support Manager in managing a variety of projects such as coding and other data entry, record keeping, and managing the myriad messages in the alumni email inbox and over the phone. Responsibilities may also include research and creative planning for FY 2022 events. The Assistant will also work with a broad range of constituents including parents, alumni, College officials, other student office assistants and confidential files.Work closely with the Program Support Manager (PSM) to organize and maintain office electronic archives including updating procedures so other student staff and Alumni and Parent Programs (APP) staff members can efficiently complete tasks.Collaborate with multiple members of the APP team and be able to take direction from them on various projects as assigned, and report back on results in a timely fashion.Expect weekly phone or zoom check-ins with Program Support Manager and/or APP Director for direction and updates. PSM will assign defined timelines for projects and other responsibilities.Knowledge:
• Proficient with MS Office applications, especially Outlook, Word and Excel.
• Experience with CRM software helpful, but not required.
• Experience with G Suite applications including Drive, Docs, Sheets, Slides, and Forms.
• Familiarity with middfiles.
• Familiarity with video conferencing software, such as Zoom.
• Ability to treat sensitive information with discretion.Other:
• Creative and resourceful.
• Strong leadership skills and a desire to take initiative preferred.
• Experience in a customer service or professional office setting is a plus.
• Solid professional written and verbal communication skills required to effectively interact.
• internally with staff, and with external constituents.
• Must demonstrate a strong commitment and a high level of reliability.
• Must be well organized, detail oriented, articulate, and able to multi-task.
• Able to work independently and make thoughtful decisions in a telecommute capacity.
• Broad based knowledge of campus and its departments in order to answer and direct inquiries.
• Flexible schedule preferred. Number of hours per week is not a guarantee.
• Some evening and weekend hours are a possibility if on-campus events resume at the end of the summer.
• On Campus Events require in-person participation, proof of vaccine and following College COVID-19 protocols.
• College driver’s license helpful but not required.

Posting Number:



Middlebury, VT Campus

Is this an academic year or summer position?:

Academic Year

Open Until Filled:


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Working at Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.


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