University of Scranton
Faculty Secretary, Operations and Information Management

Non-Discrimination Statement
The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, religion, ancestry, gender, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, veteran status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

Anyone who has questions about the University’s Sexual Harassment and Sexual Misconduct Policy, or the University’s Non-Discrimination or Anti-Harassment Policy, or wishes to report a possible violation of one of the policy should contact:

Elizabeth M. Garcia
Title IX Coordinator
The Office of Equity and Diversity
Institute of Molecular Biology & Medicine, Rm 311
elizabeth.garcia2@scranton.edu
(570) 941-6645
https://www.scranton.edu/equity-diversity/

University Mission
The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The University’s mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at https://www.scranton.edu/about/jesuit-tradition/index.shtml.

Department
Operations & Information Management

Job Purpose:
Provide general administrative support to the OIM Department full-time and adjunct faculty, including support for undergraduate, graduate, on-line programs, MBA program director, Omega Beta Sigma (Women's Business Honor Society), the OIM Club, the Graduate Programs Committee, and all committees chaired by faculty housed in the department; duties include general clerical, receptionist, supervisory, record-keeping, and project-based work

Essential Duties:
- Perform general clerical duties for full time and adjunct faculty including photocopying, filing, mailing and arranging for the printing of materials

- Prepare exams and organize departmental meetings

- Notify departmental faculty and other KSOM personnel by email regarding meetings, invitations, upcoming events, announcements; arrange computer and technology support when necessary for meetings

- Upload all OIM department and group meeting information

- Answer telephones, transfer calls, provide answers to basic queries, and/or appropriately and effectively redirect queries from internal and external parties

- Sort and distribute printed mail and maintain departmental mailbox; sign for incoming packages and prepare outgoing packages using UPS, FedEx, DHL, or other appropriate carriers, including time sensitive overnight deliveries

- Prepare and distribute departmental Faculty Teaching/Office Hours Schedule for posting on individual office doors each semester

- Accurately type, modify, and format documents such as syllabi, exams, letters, memos, research papers, reports, handouts, exams, finals, letters of recommendation, etc. using MS Office products and publisher provided software; prepare PowerPoint slides for conference presentations and student recruitment activities, etc.

- Assist in uploading exams into database

- Provide exam information to CTLE

- Order textbooks and necessary information from publisher for faculty; keep bookstore updated with latest book information

- Manage OIM departmental website

- Order all necessary departmental office supplies including paper, toner, ink cartridges, staples, etc. and course related materials including textbooks and supplementary materials for course instructors

- Arrange for departmental and committee meetings (room reservations, order refreshments, process work orders, notify faculty, etc.); attend meetings, take and transcribe minutes of meetings, and distribute minutes from previous meetings

- Assist in faculty new hire process

- Assist in making travel arrangements for faculty attending conferences and for guest speakers; process faculty applications for travel and process travel expense reports

- Keep track of departmental credit card expenditures; maintain receipts of purchases; reconcile, run, and submit the monthly PaymentNet report; maintain accurate record-keeping for budgetary purposes; approve departmental charges in a timely manner

- Support all aspects of the department’s full-time and part-time faculty hiring process, including advertisements, making candidate travel arrangements, processing interview reimbursements, and assisting with the online recruiting process

- Interview, hire, and supervise departmental work study students; provide work assignments and approve hours worked

- Access and upload departmental syllabi and minutes to the Royal Drive in support of AACSB requirements using format provided by KSOM Dean’s office

- Prepare monthly calendar for Chair, listing all departmental and Dean’s office meetings to avoid scheduling conflicts

- Prepare handouts for student recruitment activities including Open House I, Open House II, Freshman Preview Day; coordinate faculty coverage at recruitment events using voluntary sign-up sheet

- Assist faculty with make-up exams; provide GA contact information; distribute exam as requested by faculty member

- Assist leader of student clubs and honor societies in planning events (dinners, receptions, etc.)

Additional Skills Required:
- Basic reading, writing, and math skills

- Effective interpersonal and communications skills including professional telephone protocol

- Proficiency in Microsoft Office suite and ability to learn new software

- Ability to work independently or in a group

- Must be able to respect, support and contribute to the University’s Catholic and Jesuit mission

Minimum Education Requirements:
High School diploma or equivalent required

Preferred Education:


Minimum Job Experience Requirements:
Two years of clerical and/or secretarial experience in an office setting, including demonstrated word processing and other office-related computer software experience

Preferred Qualifications:


Schedule/Work Hours:
Monday through Friday, 8:30 a.m.-4:30 p.m. (35 hours per week). Additional hours as required.

Full Time/Part Time:
Full-Time

Annual Schedule:
12

Special Instructions to Applicants:


Posting Number:
S0487P

To apply, visit https://universityofscrantonjobs.com/postings/5377





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