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Administrative Coordinator - Office of the Chancellor

Employer
University System of Georgia
Location
System Office-Atlanta

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Administrative Coordinator - Office of the Chancellor
Location: System Office-Atlanta
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 229584
Job Summary This position supports the Office of the Chancellor for the University System of Georgia by providing front office support and serves as a first point of contact for the 8th floor front desk. This position will report primarily to the Chancellor’s Office Chief of Staff (COS), as well as the Chancellor’s Executive Assistant (EA), who will guide this position’s daily duties.

Responsibilities
    Front Office and Administrative SupportProvide administrative and logistics support during meetings and other special events.Assist with managing calendars, scheduling meetings, making travel arrangements, and travel and expense reimbursements.Answer, screen, and forward incoming telephone calls.Greet, direct and/or escort guests to appropriate meeting room locations.Notify appropriate personnel of awaiting guests or deliveries.Maintain awareness of daily meetings and activities for the System Office.Receive, sort and direct daily incoming mail, packages and special deliveries to appropriate personnel and/or departments.Manage remote access to meeting rooms.Assist other administrative support staff with overflow work as directed by COS and EA.Assist the Communications and Government Relations Department with special projects as needed.Perform related duties as assigned.
Required Qualifications

  • Associate degree required
  • More than three years of experience performing clerical or administrative work in an office environment required.
  • Or equivalent combination of education and experience.
Preferred Qualifications
  • Baccalaureate degree from an accredited college or university, in a Business Administration or a related field.
Knowledge, Skills, & Abilities
    Knowledge of customer service principles and practices.Knowledge of modern office principles and practices.Knowledge of computers and job-related software programs, including high degree of proficiency with MS Office and Windows 10 applications.Skill in decision-making and problem solving, including the ability to be resourceful and proactive when dealing with issues that may arise.Skill in oral and written communication.Skill in collecting, compiling, and reporting data.Ability to respond diplomatically to sensitive and critical issues.Ability to respond to multiple requests in an organized and timely manner.Ability to maintain confidentiality standards.Skill in interpersonal relations and in dealing with the public.Ability to respond diplomatically to sensitive and critical issues.Ability to effectively multi-task.

Organization

Join the esteemed ranks of the University System of Georgia (USG) faculty and staff, where your expertise and passion contribute to one of the largest and most dynamic higher education systems in the United States. As a member of the USG community, you will be among more than 340,000 students enrolled across 26 public institutions, from comprehensive research universities to access-oriented colleges, nurturing the next generation of thinkers, innovators, and leaders.

Each year, the USG proudly confers more than 70,000 degrees across a multitude of disciplines, reflecting our unwavering commitment to academic diversity and lifelong learning. This monumental accomplishment is achieved through the dedication of our world-class faculty and highly skilled staff, whose collaborative efforts foster an environment of excellence and discovery.

The USG's economic footprint totaled more than $17 billion this past fiscal year.  This not only bolsters the state's economy but also positions Georgia as a nexus of culture, research, and innovation. Our faculty and staff are at the forefront of this impact, driving forward initiatives that resonate on both a local and global scale.

Join us at the University System of Georgia, where your expertise will shape the future of education and research.  To learn more about the career opportunities at any of our USG institutions, or at the System Office, please click below: 

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