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Specialist, AE Enrollment Data

Austin Community College
Austin, TX

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
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Job Details

Position Information
As assigned.
30 hours/week as assigned
Specialist 6/118 ($33,316.00 - $47,593.00)
FLSA Status:
Reports To:
Supervisor, AE Enrollment Data
Criminal Background Check:
Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.
College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:
  • Reflects the diversity of our community.
  • Values intellectual curiosity and innovative teaching.
  • Is attracted by the college mission to promote equitable access to educational opportunities.
  • Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
  • Welcomes difference and models respectful interaction with others.
Engages with the community both within and outside of ACC.Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.

For more information, see to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community.General Statement of Job

To support Adult Education (AE) enrollment data systems through gathering, interpreting, and reporting data from and to multiple AE enrollment data sources including AE Salesforce new student application tracking and maintenance. Create and provide reports within AE enrollment data systems on a routine basis while maintaining internal datasets and adhering to reporting standards and procedures.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

  • Conducts research, analyses, interprets data, and formats related reports for AE enrollment data.
  • Performs technical tasks and provides technical support with emphasis on collection, interpretation, reporting, aggregation, and evaluation of AE enrollment data for AE enrollment data systems.
  • Creates and maintains reports for a variety of business use cases utilizing appropriate analytics tools and methods.
  • Researches, evaluates, and makes suggestions to improve systems and processes related to the collection, reporting, and dissemination of information. Gathers, compiles, and enters data, and enters data, producing routine and specialized reports and documents. Implements, tracks and maintains files, records, logs, and other tracking systems.
  • Combines data reports from various sources and systems to provide meaningful data analysis. Ensures accuracy of reporting internal reporting systems.
  • Provides quality assurance by analyzing and verifying data entered into the AE enrollment data systems for student tracking in Salesforce, advising, grant reporting and tracking, student attendance and ADA, and other AE data systems.
  • Performs Salesforce AE new student application tracking including some student communication.
  • KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Reporting, aggregating, and summarizing qualitative and quantitative data. Basic querying methods and report formatting. Proficient computer literacy and willingness to learn additional computer application software. Understanding of computer hardware, basic database administration and software applications hosted or locally installed. Organizational policies and procedures.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Possessing a customer-oriented and solutions-focused mindset. Effectively using interpersonal and communications skills including tact and diplomacy. Effectively using organizational and planning skills with attention to detail and follow-through. Maintaining confidentiality of work-related information and materials. Ability to work collaboratively in a team environment. Strong analytical and research skills including gathering and analyzing data from multiple sources. Ability to maintain an established work schedule which may include evenings and weekends.Technology Skills

    Use a variety of spreadsheet, word processing, database, presentation software, and Salesforce. Proficiency in using software applications to conduct data analysis, data extraction, and reports development. Effectively use work management and productivity tools for project management.Required Work Experience

  • Two years related work experience.
  • Preferred Work Experience

    Experience with statistical programming language such as SAS, SPSS, STATA, R, SQL, etc.Required Education

  • High School Diploma or equivalent.
  • Preferred Education

    Associate degree or higher in computer science, computer information technology, data analytics, or related analytical field.Special RequirementsLicenses/Certifications; Other

    Valid Texas Driver's License and reliable transportation for local Austin area travel.Physical Requirements

    Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.Safety

  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
  • HR Use Only

  • Updated 06-21-2021
  • ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

    ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

    DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

    Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

    As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.


    The Austin Community College District is the primary gateway to higher education and training for residents in eight Central Texas counties. ACC is among the fastest-growing community colleges in the country, providing access to valuable programs and services that change lives and benefit communities.

    Mission and Vision

    The Austin Community College District values and respects each individual student. We promote student success and improve communities by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in the eight-county service area. Community colleges have a diverse, four-part mission:

    • General education and academic transfer
    • Workforce education
    • Foundation programs to get students college-ready
    • Lifelong learning (Continuing Education)


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