S06583P

ADMINISTRATIVE SPECIALIST I

VPR-Animal Resources

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

The Office of Research encourages and supports innovative interdisciplinary research, scholarship and creative activities that contribute to the physical, emotional and economic well-being of the people of Georgia, the nation and the world. Through partnerships and collaborations, we seek to share knowledge, increase innovation, and deliver the products of our research to the marketplace.

https://research.uga.edu/

External

TRS

Employee

Benefits Eligible

Full Time

Monday – Friday 8 a.m. – 5 p.m.

$33,500 – $39,000

07/23/2021

No

07/29/2021

08/23/2021

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Office/Clerical Lead

Non-Exempt

Administrative

1.00

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This is a responsible administrative position within the department of University Research Animal Resources within the Office Research unit. The position ensures the accurate and timely processing and submission of several business related functions including animal resources billing, accounts receivable, purchasing, and payroll. Effectively utilizes a number of UGA IT systems to perform all related responsibilities.

Working knowledge of office practices and procedures. Excellent computer skills. Ability to use discretion with confidential information. Ability to use independent judgment. Ability to work under limited supervision. Excellent organizational and analytical skills. Previous experience maintaining complex accounting and record-keeping systems. Ability to plan/organize/prioritize tasks and function in a sequential and logical manner. Ability to be both consistent and flexible as circumstances warrant. Ability to maintain effective collaborative relationships with faculty, staff, customers, students, and other stakeholders. Proven dependability and self-motivation. Remember, organize, and consistently focus on details, and arrive at appropriate conclusions. Utilize computer technology for all applications in a manner that meets performance expectations. Successful utilization of Microsoft Office suite, Excel. Proficient in UGA programs including, ANOPS, OneSource, UGAMart, and Zoom.

Hear, see, speak, and type to communicate effectively via telephone, email, and in person to various stakeholders. Sit for long periods of time and use of repetitive actions during the entire workday. Walk, stand, bend, stoop, push, pull, carry up to 15 lbs., both assisted and unassisted.

No

Yes

Yes

Yes

Yes

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Responsible for correct and accurate administration of all financial processes including monitoring and maintaining current records of financial transactions and budgets across a variety of funding sources and departmental account(s). Process financial transactions including but not limited to payment requests, GL/AP journals, and purchase requisitions. Initiate, create, review, modify, and submit all monthly billing for services provided by URAR. Submit invoices for departmental review and approval each month in a timely manner. Work closely with PIs and Business Managers to correct any discrepancies and create Journal entries. Serve as the department expert in the cost accounting software program (AnOps). Maintain accurate information in the system and ensure information is entered correctly. Assist with system development, troubleshooting, and training of staff. Work with programmer in Office of Research Compliance to communicate programming needs. Identify inconsistencies in data and research solutions. Respond to faculty questions regarding use of program. Correct errors in the system.

45

Procure animals and manage blanket purchase orders. Maintain up-to-date information on animal sources and changes. Work with investigators to assure accurate and timely delivery of animals. Manage the importation of animals from non-approved vendors, as well as, exportation of animals to other universities. Process bill-backs to departments for any orders and/or service fees. Maintain orders placed in UGAmart and ensure invoices are paid.

40

Serve as primary p-card holder for the Department and apply considerable knowledge of p-card procedures and parameters to support purchase decisions. Adhere to policies and procedures set forth, maintain proper documentation of transactions, and stay up-to-date on training.

10

Serve on committees or working groups as assigned. Attend training and development sessions to improve skills and to keep abreast of changing policies and procedures related to assigned duties.
Special projects as assigned.

5