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Administrative Coordinator

Employer
University of North Texas
Location
Denton

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Technology, Multimedia & Audiovisual
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Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Administrative Coordinator

Department:

UNT-Media Arts-122600

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

Commensurate with Experience

Department Summary:

The Department of Media Arts (MRTS) and the Mayborn School of Journalism (MSOJ) in the College of Liberal Arts and Social Sciences at the University of North Texas are seeking an individual to manage the technical operation of the MRTS television studios (2), a joint MRTS/MSOJ television studio (1), the North Texas Television (ntTV) broadcast facility, and Denton Community Television (DCTV).Media arts and digital media platforms play a significant role in society by providing both entertainment and information in a constantly changing world. In a rapidly evolving marketplace, the Department of Media Arts prepares students with a wide range of knowledge and skills for careers in traditional media (broadcasting, film production) and emerging media. Media Arts students are provided a liberal arts education combined with hands-on experience utilizing similar tools used by industry professionals.The department’s faculty includes top scholars along with current and former media practitioners with many years of experience. The Media Arts undergraduate major provides a comprehensive background in media production, along with courses devoted to writing, industry studies, history, and critical/cultural studies. The CBCM undergraduate major provides a comprehensive background in media convergence, web-based production of news and information. For the graduate degrees, Critical-Cultural Studies aims to help students wishing to develop critical thinking and writing skills with a goal of proceeding to a PhD or increasing professional skills. Industry Studies prepares students for PhD programs or advanced media industry positions. The Master of Arts is designed as a two-year program while the Master of Fine Arts is a three-year terminal degree program in Documentary Production and Studies.

Position Overview:

The Media Arts Department at the University of North Texas is seeking to hire an Administrative Coordinator to join our team. This position serves as the office manager in the Media Arts Department and as the assistant to the Department Chair.

Responsibilities of the position include, but are not limited to: serving as a representative of the department and liaison for faculty, staff, students, and public; provide administrative and academic coordination; assisting Chair in generating and managing complex annual budgets for all department areas and maintaining records; coordinating and supervising general operations for departmental office; providing general secretarial assistance; assisting Chair with hiring, supervising, and evaluating staff; providing orientation for faculty, adjuncts, students, and staff to the department, college, and university policies and procedures; timekeeping for faculty, staff, and student hourly employees; oversees purchasing, hiring, and payroll.

The successful candidate has the following knowledge, skills, and abilities: ability to work without close supervision and to schedule tasks in order to meet deadlines in a timely, accurate manner; knowledge of (or ability to rapidly assimilate and retain) University operating procedures, organization, and policies; ability to assemble and organize data of complex nature, and to prepare and submit reports as needed; thorough knowledge of general office procedures and practices.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications:

Texas higher ed background
Familiarity with PeopleSoft/COGNOS
Budget creation and management
Knowledge of Microsoft Office suite programs, particularly Word and Excel
Ability to establish and maintain good working relationships
Strong ability to communicate effectively orally and in writing

Work Schedule:

M-F, 8am to 5pm

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Coordinator

Physical Requirements:

Carrying, Lifting up to 10 pounds, Reaching, Sitting, Walking, Talk or Hear, Kneeling, Lifting up to 25 pounds, Pulling , Pushing, Squatting, Stooping, Bending, Standing, Twisting, Writing, Grasp, Ability to communicate

o:

Financial Reporting: Manages and oversees the department’s financial accounting system which includes all cost centers or which typically includes auxiliary income; manages department budgets, including preparing monitoring and advising on budgets and accounts; prepares budgetary and personnel reports, analyses projections at the department level. Responsible for oversight of departmental budget, including projections, reporting, tracking of depreciation and analytical support to various departments; CLASS, Office of the Provost and VP.

o:

Academic Administration: Responsible for analyzes and make recommendations on office operational needs to include staffing, workflow, purchasing of equipment and materials. Coordinates faculty hiring, reporting with CLASS, Office of the Provost, HR and Career Center and direct report. This position is responsible for various committee meetings and coordinates the activities on behalf of the department head and acts as university-wide liaison. Assist/Acts on behalf of the Department Chair on various faculty/office & technical staff personnel matters.

o:

Supervision Administrative Management: Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. Identifies issues or problems and researches within specific management areas that includes full time staff, payroll approval, staff evaluations, support to the technical team and faculty. This position is responsible for performing administrative assignments, with particular responsibility for faculty and adjunct recruitment, faculty/graduate record keeping, visiting scholar processing, and faculty, staff and graduate(TA, TF, RA and Adjuncts) payroll processing.

o:

Purchasing and Inventory Project Management: This position is responsible for fall, spring and summer budget requests, faculty travel, Inventory final approval, new faculty startups request and reconciliation reports. Provides justifications and summarized reports of expenditures to CLASS, BSC, Office of Provost, Budget Office and other university office.

o:

Direct Oversight of Reserves: This position prepares, provide guidance and maintains reserves (depreciation) schedules related to student fees accountability report includes recommending and implementation of policies and procedures.

o:

Day-to-Day Operations: Act on behalf of the chair in direct oversight to carry out employee relations matters with faculty, both office and technical staff. This position is responsible for management of the administrative operations of the Media Arts Department. This position serves as the primary liaison for the Media Arts Chair.

Posting Number:

S2419P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/48190

Company

Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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