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Admin Support Aide II, Knox County

The University of Tennessee, Knoxville
Knoxville, TN

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Community & Government Relations
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Job Details


Administrative Support Aide II

Knox County

Market Range 3




The County Extension Administrative Support Aide II is directly responsible to the County Director. Time allotment will be approximately 30% Agriculture and Natural Resources; 30% Family and Consumer Sciences and 30% 4-H Youth Development and 10% Community Economic Development. Duties include:


  • Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status.
  • Greet clients and answer telephone requests in accordance with general instructions.
  • Prepare letters, newsletters, certificates, reports, records and other related documents from rough drafts, corrected copy, or recorded media; proofread completed materials and make corrections.
  • Complete event registration in SUPER for all program areas.
  • Enter data for 4-H county enrollment.
  • Create online receipts.
  • Gather and compile information as requested for files or reports.
  • Maintain all administrative departmental, personnel, and financial records using the UT System as well as the hard copy files.
  • Utilize the personal computer programs of Microsoft Office (Word, Excel, Power Point), SharePoint, Quicken, Concur and Outlook Explorer.
  • Inventory, order, account for, and maintain all office supplies and equipment.
  • Compose routine letters and replies based on general instructions.
  • Schedule meetings, reserve meeting rooms, arrange appointments as requested.
  • Stay updated on all Extension Policy and Procedures and other resources.
  • Attend administrative training, seminars, and conferences as needed to perform the job.
  • Assume other duties as assigned.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):


  • Must have a high school diploma, or equivalent.
  • Superior communication skills (written & verbal), ability to work with the public, organizational skills.
  • Proficient in Microsoft Office programs and social media, Excel and Quicken.

Preferred/Desired Qualifications:


  • Additional education beyond high school diploma preferred.
  • Three or more year’s office experience preferred.
  • Experience with Share Point and updating/editing web sites.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Knox County
Schedule: Full-time
Job Posting: Jul 22, 2021, 1:30:44 PM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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