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Director of Finance and Administration - College Of Communication & Information

The University of Tennessee, Knoxville
Knoxville, TN

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Director of Finance and Administration

College of Communication and Information

Regular Full-time, Market Range 14

The Director of Finance and Administration is the chief fiscal officer of the College of Communication and Information at UT Knoxville, and reports directly to the Dean as a member of the college leadership team. Responsibilities include strategic long-range planning, budget building and management, financial reporting and analysis, research support and compliance, oversight of daily business and fiscal transactions, oversight of Human Resources within the College, and oversight of fiscal and HR activity at the School level, as well as policy and legal compliance. The Director must understand the strategic plans and operational needs of all facets of the College, and must work with all of the members of the leadership team, associate deans, and school directors. Success in managing such a portfolio of responsibilities requires a high level of communication skills, and the ability to advocate for sometimes unpopular decisions or to handle strong differences of opinion. The position acts in a leadership capacity on behalf of the College with Vice Chancellors, Directors in Budget & Finance central administration, Provost, Human Resources, enrollment management and other units across campus. The position is accountable for the College’s overall fiscal and operational health. This position has direct supervisory oversight of at least one staff position, while working directly with school directors, associate deans, and others in various College units.

Budgeting/Financial Duties

    Develops, implements, and manages the College’s state allocated budget. Offers Dean, Associate Deans, and School Directors guidance in planning budget strategies. Forecasts budget projections; develops tools to monitor and track revenues and expenditures. Prepares all budget transfers, analyzes budget trends, surpluses and deficits to ensure year-end balanced budgets. Prepares, implements and manages centrally funded budgets as well as Distance Education Program budget, General Education Program budget, Summer School Salary budget, and Chair of Excellence in Journalism budget. Processes budget expenditures for compliance with UT fiscal policy and procedures. Provides assistance in developing sponsored research project budgets and post award oversight. For college accounts, both restricted and unrestricted, approve all financial transactions. Provides oversight of expenditures and obligations of financial resources within college and verifies and reconciles college accounts to ensure compliance with UT fiscal procedures and policies. Creates, modifies and closes college Funds Centers, Cost Centers and WBS accounts as appropriate. Provides UT fiscal policy guidance to Dean, Associate Deans, School Directors, and College support staff. Respond to information from auditors and administrators on fiscal matters. Serves on the Campus Fiscal Officer’s Committee representing the College in fiscal matters.

Human Resources Duties

    Oversee all HR functions within the College and is the central point of contact for HR related inquiries.Reviews and approves all HR actions including personnel hiring, including new faculty appointments, promotions, personnel or position changes, organization unit changes or creations; time approval, effort certification approval, percent time and pay changes, terminations, transfers, leave of absences, and additional pay. Provide UT policy guidance and support assistance related to personnel actions to Dean and Academic and Administrative Directors and directs staff on administrative implementation of personnel policies and procedures. Serves on the Human Resource Workgroup representing the College on HR matters.

Required Qualifications

  • Bachelor’s degree in accounting, finance, or business field.
  • Five years of accounting or finance experience in a complex organization including management/oversight of multiple units.
  • Experience supervising associates at various levels of engagement.
  • Working knowledge of GAAP – Generally Accepted Accounting Principles.
  • Knowledge of accounting principles and university policies and procedures.
  • Ability to research and analyze financial information and make appropriate recommendations.
  • Skill with large database accounting/human resources software.
  • Organizational planning, creative problem solving, and strategic thinking skills.
  • Ability to work with individuals at all levels within the organization.
  • Ability to work with cross-functional teams and build and nurture relationships.
  • Ability to develop and manage fiscal budgets.
  • Excellent oral and written communication skills, including ability to communicate in a positive, productive manner.
  • Ability to apply independent judgment and work across broad and diverse subject areas.
  • Outstanding planning, problem-solving, analytical, organization, project management, and customer service skills.
  • Ability to meet deadlines in a fast-paced environment.
  • Ability to effectively manage and evaluate staff performance.
  • Professional integrity, including a thorough understanding of confidentiality.
  • Advanced knowledge of Microsoft Office, complex spreadsheets, and database management.

Preferred Qualifications

  • Master’s degree in business administration, accounting, finance or similar field.
  • CPA (Certified Professional Accountant).
  • Related experience at an R1 academic institution.
  • Experience with or knowledge of RCM-type budget models.
  • Work history related to post-award management of grants and contracts.
  • Experience with human resource management and policies.
  • Knowledge of university policies and uniform guidance.
  • Knowledge of employment laws and practices.
  • Skill with IRIS, Taleo, and Banner software systems.
  • Ability to translate data into “a story” to present complex information in a simple way.
Screening of applicants will begin August 16, 2021 and will continue until the position has been filled. For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of five professional references. 

Job: Executive/Administrative
Primary Location: US-Tennessee-knoxville
Organization: Comm/Info-Admin
Schedule: Full-time
Job Posting: Aug 2, 2021, 7:58:45 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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