This job has expired

Operations Manager, Rohatyn Center for Global Affairs

Employer
Middlebury Institute of International Studies at Monterey
Location
Middlebury, VT

View more

Administrative Jobs
Academic Affairs, International Programs, Technology, IT Support & Training
You need to sign in or create an account to save a job.

Job Details

Posted with Limited Access:

Yes

Title:

Operations Manager, Rohatyn Center for Global Affairs

Posting Number:

S01615

Full-Time/Part-Time:

Full-time

Typical Hours Per Week:

38.75

Regular, Temporary or Term:

Regular

Benefits Eligible?:

Yes

Hourly/Salaried:

Hourly

Grade:

OP4

Hiring Minimum:

$19.53

Department:

Rohatyn Center for Global Affairs

Location:

Middlebury, VT Campus

Hire contingent upon successful completion of the following post-offer screening:

Criminal Background Check

Position Summary:

Manage the Rohatyn Center’s operations and its diverse set of mission-critical programs and events, in collaboration with the director and associate director of the RCGA.

Essential Functions:

This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.

Offer is contingent upon successful completion of a criminal background check.

Coordinate the wide spectrum of lectures and events that are a hallmark of the RCGA. This includes college contracts, federal tax forms, event/room scheduling, crowd control, catering, travel, lodging, and media services.

Coordinate joint sponsorship agreements and process honorariums and reimbursements. When a guest is not a US citizen the operations manager also works with the Tax Office to facilitate additional requirements.

In collaboration with the RCGA director, administer programming for the Rohatyn Global Scholars (RGS) initiative, such as lectures, workshops, teleconferencing, films, and receptions with visiting specialists.

Assist in recruiting students into the RGS program and maintain records of students’ progress, participation, and completion. Produce and circulate announcements/brochures, assisting in processing student applications. Guide or coach students by leading some of the skills-building workshops RGS scholars may take (e.g., organizational skills).

In collaboration with the RCGA director, administer the RCGA Faculty Fellows Program as well as programming for the Rohatyn Center’s six new thematic programs. Manage the budget for the Faculty Fellows professional development fund.

Work with ITS to schedule and setup events, including overseeing the productions of events. This includes overseeing and coordinating the technical aspects of all virtual (Zoom) events these programs sponsor.

In collaboration with the RCGA associate director, administer the Rohatyn Center’s various student grant programs. This includes attendance at grantee meetings, updating documentation for grantees, budget tracking/management, maintaining paper and electronic files for each grantee, processing advances and reimbursements via vouchers, maintaining and tracking media equipment.

In collaboration with the RCGA associate director, manage the Center’s website, outreach publicity, annual report, and other publications.

Serve as the RCGA budget administrator.

General Responsibilities:

Oversee and manage daily operations of the Rohatyn Center and the Robert A. Jones ’59 House.

Be the primary liaison and point of contact from the Rohatyn Center to other departments (e.g.: Events, Media Services, Facilities Services) where coordination of work is essential.

Attend technology and software trainings to gain necessary knowledge of new systems to better serve the mission of the department.

Support broader RCGA initiatives as project leader and project team member. This includes interacting with First Year Seminar, MIIS and DC offices through the RGS program: helping to recruit Scholars from FYSE’s as noted above; overseeing the production of RGS virtual events that entail MIIS and DC personnel; and coordinating trips student Scholars and RGS faculty may take to these locations.

Develop documentation to assistant with department organization and achievement of strategic goals.

Perform other duties as assigned to assist the Rohatyn Center in achieving its mission.

Education:

Bachelor’s degree required.

Knowledge, Skills and Abilities:

Strong interpersonal, communication and organizational skills. Exemplary customer service and relationship-building skills. Proven ability to organize and complete projects. Critical thinking and troubleshooting strengths. Self-motivated and the ability to work independently with minimal supervision as well as in a teamwork setting. Familiarity with Middlebury College.

Experience:

3-4 years previous event-management and administrative experience required. Previous experience in academic setting strongly preferred.

Physical Demands:

Must be able to climb stairs, sit at a computer for long periods of time, and complete errands across campus.


Open Until Filled:

Yes

Special Instructions to Applicants:

This posting is currently accepting internal applicants only. Internal applicants are active Middlebury College employees and their spouse or partner.

Offer is contingent upon successful completion of a criminal background check.

Company

Working at Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.

 

Find Us
Location
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert