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Executive Administrative Assistant I

Employer
University of Maryland Baltimore
Location
Baltimore, MD

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job Description
The Office of Accountability and Compliance has an opportunity for an Executive Administrative Assistant. The primary role of the executive assistant, under general supervision, is to provide executive level secretarial and administrative assistance to the Office of the Vice President, Chief Accountability Officer, Accountability and Compliance. This office is committed to fostering a transparent culture within which members of the University community are encouraged and feel supported in taking responsibility for seeking guidance and assistance in addressing accountability and compliance concerns. The selected candidate will utilize diplomacy, discretion, confidentiality, and exercise independent decision-making and judgment. Benefits:
UMB offers a generous benefits package that starts with 11 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools. The University of Maryland, Baltimore was ranked one of America's Best Large Employers by Forbes Magazine. (Feb 2021) In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.  Essential Functions
  • Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications.
  • Composes replies to general inquiries requiring comprehensive program knowledge.
  • Reads and edits outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness. Corrects and calls deviations or inadequacies to writer`s attention as deemed appropriate.
  • Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background materials.
  • Exercises independent judgement and initiative in establishing and revising complex and sensitive filing systems. Enters, updates, and retrieves information stored in files and databases; customizes special reports.
  • Researches, analyzes and summarizes information and source materials for reports independently and communicates findings orally and in writing.
  • Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate.
  • Schedules appointments and engagements without prior clearance. Makes arrangements and coordinates all details for meetings. Assures that VP and Chief Accountability Officer is fully briefed before meetings on matters to be considered. May attend meetings and prepare notes.
  • Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
  • Oversees office operations, ensures equipment, materials, and space are used efficiently and effectively.
  • Acts as intermediary for the office, interacting with officials, staff at all levels, and the public. Provides information requiring comprehensive knowledge of institution policies, procedures, and special issues.
  • Facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the executive.
  • Ensures confidentiality of information. Provides guidance to office staff.
  • Supports office by using automated equipment such as facsimile machines, personal and networked computers and printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Qualifications
Education: High School Diploma or GED.
Experience: Four years secretarial experience.
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. 
Knowledge, Skills, and Experience:
Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment; of business English, spelling, grammar, and arithmetic; of UMS policies and procedures and the institution's purpose, goals, and procedures. General knowledge of and skill in the use of Microsoft Office Suite (Word, Excel, PowerPoint) to produce documents and maintain information. Skill in composing a variety of correspondence; in operating office equipment; in managing paper and/or electronic filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; in interacting with students, public officials and staff at all levels in a courteous and efficient manner; in planning, organizing, prioritizing and executing complicated and continuing assignments without instruction. Ability to communicate effectively both orally and in writing; to understand and follow oral and written instructions; to project a professional and positive image of the institution; to make effective oral presentations; to oversee office operations.  Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union). 
Hiring Range: $48,500 to $53,500 
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Non-Exempt Staff
Shift: Day Job
Organization: Operations & Planning
Job Posting: Jul 22, 2021
Unposting Date: Jul 29, 2021, 10:59:00 PM

Organization

Welcome to the Baltimore campus of the University of Maryland, founded in 1807 along a ridge in what was then called Baltimore Town. Today, this 61-acre research and technology complex encompasses 65 buildings in West Baltimore near the Inner Harbor.

The University is Maryland's only public academic health, human services, and law center. Seven professional and graduate schools train the majority of the state's physicians, nurses, dentists, lawyers, social workers, and pharmacists.

Under the leadership of President Jay A. Perman, MD, the University is a leading partner in the redevelopment of the west side of Baltimore. The University of Maryland BioPark, which opened in October 2005, promotes collaborative research opportunities and bioscience innovation.

Sponsored research totaled $567.1 million in Fiscal Year 2010. With 6,349 students and 6,717 faculty members and staff, the University is an economic engine that returns more than $15 in economic activity for every $1 of state general funds appropriation. The University community gives more than 2 million hours a year in service to the public.

Mission


The University of Maryland, Baltimore (UMB) is the State¹s public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.

 

Campus Data

University Facts at a Glance

 

Go to the Office of Institutional Research and Accountability for complete campus facts. 

 

Equal Opportunity


The University of Maryland is an Equal Opportunity/Affirmative Action employer and educational institution and does not discriminate on the basis of race, color, religion, age, ancestry, national origin, gender, sexual orientation, physical or mental disability, marital status or veteran's status to recruit, hire, compensate, train and promote employees and applicants for employment in all job levels with regard to their qualifications and without consideration to the aforementioned categories. Exceptions to this policy will be made only as allowed by law for example, due to bona fide occupational qualifications or lack of reasonable accommodations for disabilities.

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