Administrative Support Associate
- Employer
- The University of North Carolina at Charlotte
- Location
- Biological Sciences Department
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
All Candidates
Employment Type:Permanent - Full-time
Hours per week:40
Months per year:12
Position Number:001981
NC Salary Grade Equivalency:59
Classification Title:Administrative Support Associate - Journey
Working Title:Administrative Support Associate
Salary Range:$31,200 - $33,314
Anticipate Hiring Range:$31,200 - $33,314
FLSA Status:Non Exempt
Division:Academic Affairs
Department:Col Liberal Arts & Science (Col)
Work Unit:Biological Sciences
Work Schedule:8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position:The Administrative Support Associate provides administrative support to the department of Biological Sciences. Serves as the first point of contact, providing outstanding customer service for students, faculty, and staff. This position is responsible for ensuring that administrative procedures of the University are followed by all staff and students in an accurate and timely manner. Responsibilities include travel documentation and reimbursement for department staff and faculty members, monitors and orders supplies through 49er Mart, student recruitment and will maintain student programs Excel databases.
Minimum Education/Experience:Required Minimum Qualifications:
Graduation from high school; or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and two years of office/clerical work experience; or an equivalent combination of training/experience.
- Create safe and welcoming environment for visitors to the Department of Biological Sciences
- Prepare, review, & submit travel and mileage paperwork for department chair and faculty members
- Enter daily requisitions in 49er Mart for teaching labs, & research labs (includes monitoring the approval progression of requisitions; filling out change requests, electronic check requests, & general services forms as needed; receiving purchases; assisting labs with any returns they may have; obtaining invoices as needed; initiating payment research requests as needed
- Purchase and manage supplies & equipment for the main office which includes the use of university purchasing card
- P Card Reconciliation
- Prepare, review, & submit Employee Student Direct Pay Requests (ESDPRs) and “other state employee” CP-30s
- Initiate, review, & submit Vendor Information Forms on behalf of potential vendors.
- Fill out Independent Contractor Checklists & Vendor Maintenance Forms as needed
- Manage gas cylinder leases for the departmental research labs and Shred-it schedule
- Coordinates, publicizes and implements departmental recruitment (including Federal Student workers)
- Develops, recommends and implements policies, guidelines and procedures related to the Department of Biological Sciences student employment
- Works directly with faculty members to obtain workforce needs and make referrals
- Interviews candidates, trains and reviews the work of office students
- Coordinates and oversees yearly departmental Student Appreciation event
- Maintain student programs Excel databases and provide notifications
Other Work Responsibilities:
Serves as a backup for the mail clerk in the department of Biological Sciences.
Other duties as assigned.
- Candidate will ideally have an associate’s degree with administrative experience in a college or university is helpful.
- Strong interpersonal skills and evidence of an ability to work with a diverse clientele.
- Exemplary customer service skills for greeting students, faculty, and visitors.
- Strong written and oral communication skills.
- Proficient in MS Office/Google/Excel.
- Banner experience is preferred.
Biological Sciences Department
Posting date:07/23/2021
Closing date:08/05/2021
Proposed Hire Date:08/16/2021
Special Notes to Applicants:Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.
Organization
About Us
UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region.
Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System. A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students. The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.
In fulfilling our mission, we envision a University that promises:
- An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
- A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
- A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
- A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.
To achieve a leadership position in higher education, we will:
- Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
- Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
- Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
- Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
- Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
- Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.
Dual Career
The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations. For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.
Diversity at UNC Charlotte
UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds. All of these identities and experiences enrich the University as a whole. UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.
To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/
To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf
Optional text if space allows….
Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.
The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan. At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives. This educational experience cultivates the skills that graduates will need to function adeptly in a global society.
As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:
-
- We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
- We are committed to enhancing opportunities for living, working and learning in a diverse environment
- We are committed to educating our students to interact effectively and respectfully in the global community.
The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity. The seven broad objectives of the Diversity Plan are:
1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.
2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.
3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.
4: Increase the representation of staff from underrepresented groups.
5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.
6: Develop external relationships with the community to enhance diversity on and off campus.
7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.
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