Administrative Coordinator

Dominican is located in Marin County, whose affluent and progressive reputation is juxtaposed with a reality of extreme economic and racial disparity. While the campus is situated in a privileged neighborhood, our institution has deep ties in surrounding neighborhoods where resources and representation for minoritized people are exceedingly disproportionate. Dominican is committed to improving our internal policies and practices related to equity and inclusion; it is also demonstrably engaged in collaborating with local, long-term community partners to improve equity and inclusion in Marin.

Our student body is remarkably diverse and we strive to see that diversity reflected in our faculty and staff. We seek candidates from all backgrounds who, through their research, teaching, work ethic, and service, will meaningfully contribute to a diverse, equitable, and inclusive campus and county.

Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.

Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.

Title: Administrative Coordinator

Department: School of Liberal Arts & Education

Division: Dean's Office

Reports to: Director of Operations/Budget & Administrative Manager

Supervises: N/A

Status: Non Exempt, Full-time (32 hours per week)

Position Summary

Dominican University of California is seeking an individual who can successfully support services required to effectively assist the Dean's Office of the School of Liberal Arts and Education. This includes but is not limited to supporting day-to-day operations for all programs offered by the School, as well as participation and collaboration on special projects requiring knowledge and understanding of both the School and the University. The Administrative Coordinator will be expected to demonstrate superior systems/data management and problem solving skills, and exercise effective decision making.

Responsibilities

• Assist in the development and management of internal and external publicity for LAE through bulletin boards, newsletter, and social media. Work with IT Department each semester to coordinate changes for all part-time faculty, including email list updates.
  
• Maintain digital files for all full-time and part-time faculty, and course materials like evaluations and syllabi.
  
• Coordinate the workload report process through assistance to faculty with report deadlines and verifying and communicating workload summaries to faculty and department chairs.
  
• Coordinate, purchase, and secure material resources, furniture, computer and office equipment allocating office space for newly hired staff, full-time and part-time faculty. Document expenditures, reimbursements, and disbursements from School accounts within budget allocations after reconciling purchasing card expenditures.
  
• Act as resource and organizer of administrative coordinators of department chairs within the School.
  
• Provide professional customer service regarding general inquiries from students, staff, faculty and members of the public.
  
• Facilitate incoming and outgoing correspondence including the composition of required internal and external communications, memos, reports, and proposals.
  
• Gather information and assist in the preparation of applications, forms, rosters, surveys, and other data reports required for various agencies and organizations.
  
• Order supplies, request keys, and schedule maintenance as needed.
  
• Schedule room reservations for school related meetings and events. Coordinate special events including catering and special materials.
  
• Facilitates faculty professional development requests, verifies conformity to University policies in the request, and tracks reimbursements for such requests.
  

Required Qualifications

• BA degree
  
• 2-5 years of progressively responsible administrative support and office management experience
  
• Strong computer skills in MS Office Suite and Google Suite
  
• Knowledge of basic web content management
  
• Problem solving skills and analytical abilities
  
• Customer service orientation
  
• Adaptable, dependable and able to take initiative
  
• Ability to work on deadline
  
• Strong verbal and written communication skills
  
• Project management skills and abilities
  
• Strong time management skills and able to work with minimal supervision and direction
  
• Ability to exercise judgment and discretion and handle confidential information
  

Preferred Qualifications

• Previous work experience in an academic institution or context
  
• Experience using social media for promotions and event announcements
  

Additional Position Information

• Priority will be given to applications submitted by August 9, 2021; however additional applications may be considered until the position is filled
  
• Must be willing to consent to a background check
  

Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Application Procedures

• Link to apply: https://dominican.wd1.myworkdayjobs.com/careers opens new window" target="_blank" href="https://apptrkr.com/get_redirect.php?id=2390162&targetURL=https://dominican.wd1.myworkdayjobs.com/careers">https://dominican.wd1.myworkdayjobs.com/careers
  
• A cover letter is required
  
• Compile resume/CV and cover letter in one pdf document and upload in the Resume/CV section
  
• For further questions on the application process, please contact jobs@dominican.edu opens new window" target="_blank" href="https://apptrkr.com/get_redirect.php?id=2390162&targetURL=mailto:jobs@dominican.edu">jobs@dominican.edu
  

Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.



Application Procedures

Link to apply: https://dominican.wd1.myworkdayjobs.com/careers

A cover letter is required.

Compile resume/CV and cover letter in one pdf document and upload in the Resume/CV section.

For further questions on the application process, please contact jobs@dominican.edu

Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.





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