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Assistant Coordinator for Institutional Advancement

Hudson Valley Community College
Troy, New York

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Applications are being accepted for the following vacancy on the Non-teaching Professional staff at the Capital District Educational Opportunity Center, which provides vocational and academic training to economically and educationally disadvantaged adults.

Assistant Coordinator for Institutional Advancement EOC-NTP-F21-1

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not sponsor Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.


A. Minimum Requirements:

Bachelor's degree and two (2) years relevant work experience OR Associates Degree and five (5) years relevant work experience. Relevant work experience must demonstrate ability to perform job functions. 
Demonstrated proficiency in computer skills in: Microsoft office suite (Word, Excel, PowerPoint). Demonstrated proficiency in communication and analytical skills. Ability to work independently. Experience in and/or comfortable with database systems.

B. Preferred Other:

• Experience with post-secondary education. 
• Experience and/or commitment to cultural diversity, affirmative action, and working with low income and educationally underprepared populations. 
• Ability to maintain a high degree of accuracy in all work performed. 
• Demonstrated verbal and written communication and interpersonal skills. 
• Demonstrated organizational skills. 
• Ability to work well with others as part of a team 
• Ability to function independently as needed and to plan and supervise the work of others. 
• Patient and congenial personality. 
• Ability to push initiatives forward to garner results;
• Ability to successfully manage multiple priorities;
• Familiarity with Ellucian SCT Banner highly desirable;
• Experience in developing and managing surveys and research projects desirable;


The Assistant Coordinator of Institutional Advancement (ACCIA) reports to the Coordinator of Institutional Advancement (CIA) of the Educational Opportunity Center (EOC, center), a division of Hudson Valley Community College (HVCC, college) and performs the following duties:

• Assists the CIA in the planning and implementation of all departmental functions and activities relative to marketing, public relations, communications (including web and social media), recruitment, enrollment development, resource development, grants, fundraising, planning, research, special events, and government, alumni, and community relations; 
• Assists the CIA in developing and implementing policies and procedures related to the department and the center;
• Works closely with other EOC staff and others to support EOC functions and services;
• Assists with the coordination, planning, oversight, and implementation of EOC special events;
• Assists with the oversight and maintenance of records and systems related to departmental functions;
• Works in conjunction with other center staff in the development and implementation of the EOC’s outreach and recruitment activities and materials;
• Works with the CIA and other EOC designated staff to identify and establish communication with agencies, organizations, schools and firms to support EOC programs, services and functions;
• Assists the CIA in serving as a liaison to the EOC retirees, alumni, and community partners;
• Researches, pursues, writes, and may coordinate grants.
• Maintains records and assists in the development of reports, including compiling of statistics and data;
• Monitors and reports on departmental and office procedures;
• Makes recommendations to improve the operations of departmental and office procedures;
• Develops and maintains computerized reports and databases that support office functions;
• Promotes and maintains positive communications and interactions with EOC staff and students as well as other “customers” in performance of duties;
• Keeps Coordinator informed at all times of departmental activities and issues.
• Cooperates with other center offices and staff, as appropriate;
• Enforces EOC regulations;
• Attends and participates in meetings as necessary and assigned;
• Will work a flexible schedule that can include evening or weekend hours, as needed; 
• Supervises and evaluates staff as directed;
• Represents the CIA as directed;
• Performs other duties as assigned.


Hudson Valley Community College serves approximately 13,500 students each semester, and employs more than 630 full- and part-time faculty members. Currently the second-largest institution of higher learning in the Capital Region of New York State, Hudson Valley Community College offers more than 70 degree and certificate programs through its four schools: Business; Engineering & Industrial Technologies; Health Sciences; and Liberal Arts and Sciences.

Although 80 percent of Hudson Valley's students come from the immediate Capital Region, the rest come from every county of New York State and many other states and foreign countries. The college ranks 52nd (as of the 2007-08 academic year) nationally in the number of associate degrees awarded annually, and has more than 65,000 alumni.

Founded in 1953, the college is sponsored by Rensselaer County and is part of the State University of New York system. The college is governed by a 10-member Board of Trustees, which is appointed by the Governor (4), the Rensselaer County Legislature (5), and elected from among the student body (1).

The college is accredited by the Commission on Higher Education and is a member of the Middle States Association of Colleges and Schools. All of Hudson Valley's programs are registered and approved by the New York State Department of Education. In addition, several of the academic programs are accredited by specialized national professional accrediting associations, such as the National League for Nursing, the National Accrediting Agency for Clinical Laboratory Sciences and the Accreditation Board for Engineering and Technology.

The college's Associate in Applied Science (AAS) and Associate in Occupational Studies (AOS) programs lead to immediate employment in industry, business, government and health agencies. The college's Associate in Arts (AA) and Associate in Science (AS) programs lead to transfer of students to four-year colleges and universities. In addition, the college sponsors a number of certificate programs that prepare students for selected occupational specialties.

The college, through its Workforce Development Institute, coordinates customized training for many area businesses and government agencies. The Office of Continuing Education and Summer Sessions offers credit-bearing courses at convenient times and places, while the Office of Community and Professional Education offers a wide variety of non-credit and short-term courses that serve a wide range of community and professional needs and interests. More than 10,000 individuals benefit each year from the college's off-campus programs.

The campus provides extensive, state-of-the-art facilities to support its academic programs, including the Bulmer Telecommunications Center, which encompasses the latest innovations in multi-media presentation, video teleconferencing, distance learning, and instructional technology, and the McDonough Sports Complex, a 126,000-square-foot recreational facility that contains a field house and the ice rink.

As a comprehensive, full-service community college, Hudson Valley is committed to meeting the educational and training needs of diverse constituencies. Ninety-four percent of Hudson Valley graduates find immediate employment in their field or successfully transfer directly to a four-year institution following graduation.

The college's academic programs are designed to be consistent with those offered by other two-year institutions within the SUNY system, and they are designed to promote compatibility and transferability to four-year institutions. The college maintains joint admission and transfer agreements with dozens of four-year colleges and universities.

Hudson Valley Community College offers many distinctive programs, including vocational apprenticeship programs and many unique health science programs. For example, Hudson Valley's dental hygiene program is the only program of its kind within an approximate 150-mile radius.

The college provides distinctive student support services to ensure success, including the Collegiate Academic Support Program, the Learning Assistance Center, the Educational Opportunity Program, the Disability Resource Center, the Peer Tutoring Program, the Smart Start Program, and the Viking Day Care Center. Services are available to all students, whether they attend full- or part-time, or in the day or evening.


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