Law Events Coordinator

Administrator

20171038

Full Time

Regular

07/12/2021

The Law Events Coordinator reports to the Office of Student Affairs and works with the Law School faculty, administration, students, alumni, and external constituencies to plan, promote, coordinate, and execute all Law School events, programs, and competitions. This position ensures that the University’s and Law School’s high standards and values are reflected in the presentation of each event and program.

The Events Coordinator is responsible for planning and coordinating all logistical details for Law School events, including – among other things – venue booking, catering, guests’ travel arrangements, promotion, and day-of tasks. This position will be asked to perform other duties as assigned.

• Assist Law School faculty, all law school offices, students, alumni and external constituencies to plan, promote, coordinate, and execute all Law School events, programs, and competitions.
• Coordinate logistical arrangements in advance of events, such as scheduling venues on- and off-campus, making travel arrangements, placing and updating catering orders, arranging for A/V equipment and support, and requesting appropriate furnishings/room set-up.
• Work with the Assistant Dean for Student Affairs and other Law School department leaders to prepare, monitor, and abide by event budgets.
• Assist with payments to vendors in compliance with University financial policies.
• Collaborate with Law School marketing personnel to assist with marketing and publicity for all events.
• Coordinate contract approvals between outside speakers, vendors and the University’s Office of Legal Affairs.
• Facilitate and ensure the smooth execution of events on the day of, identifying and resolving event-related problems using appropriate judgment and initiative as they arise.
• Use good judgement and professionalism to help assist the Office of Student Affairs and student organizations with programming.

• Bachelor’s degree with two years of experience with event planning or 4-6 years of work experience in event coordination, event planning, project management, or similar or related work experience that involves coordinating and/or overseeing multiple complex projects at any given time.
• Demonstrated superior time management skills and the ability to take initiative to plan multiple complex projects, prioritize tasks, and consistently meet deadlines.
• Demonstrated attention to detail and accuracy; ability to follow verbal and written instructions and comply with University policies and procedures.
• Strong oral communication, interpersonal, and customer service skills to interact with a diverse group of individuals both inside and outside of the University.
• Ability to maintain confidentiality and to use tact, diplomacy, and good judgment in the presence of students, faculty, campus requests, and vendors.
• Ability to maintain a calm, professional demeanor under pressure and/or demands from University community members and event guests.
• Ability to work independently and effectively as a member of a team.
• Strong writing skills to compose, prepare, edit and proofread clear, grammatically correct business correspondence, marketing materials, reports, and special publications.
• Ability to identify problems and collaborate with others to develop and implement creative solutions to resolve problems and support events.
• Ability to use standard office equipment.
• Advanced working knowledge of Microsoft Word, Excel, Access, Publisher, PowerPoint, Photoshop, email marketing platforms, and other technology as applicable to the role.
• Technical ability to learn and use enterprise software.
• Basic accounting and arithmetic skills to prepare and work within event budgets and reconcile expenses.
• Must be able to work in the evening and during weekends, as requested, to support events.

• Experience in academic or nonprofit settings
• Bachelor’s degree