This job has expired


The University of Georgia
Athens Area

View more

Administrative Jobs
Student Affairs, Student Activities & Services
You need to sign in or create an account to save a job.

Job Details

Posting Number:


Working Title:



COE-Language & Literacy Educ

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFECOE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.

Named for Mary Frances Early, UGA’s first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F 8am-5pm

Advertised Salary:

Commensurate with Experience

Posting Date:


Open until filled:


Closing Date:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Student Services Paraprofessional/Professional

Job Family:

Student Services



Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position involves autonomous professional administrative work that supports graduate and undergraduate programs in the Department of Language and Literacy Education, including serving as Graduate Coordinator’s Assistant, Departmental Data Steward for Research and Reporting, Student Registration Coordinator, Enrolled Student Retention Manager, Prospective Student Recruitment Manager, and offering general assistance for the daily functions of the departmental office.

Knowledge, Skills, Abilities and/or Competencies:

Knowledge of the University, Graduate School and Department rules, regulation policies and procedures pertaining to graduate programs. Knowledge of LLED graduate course offerings and program requirements. Knowledge and competence in computer skills (word processing, spreadsheet and database management), University course registrations system (University student record system, Graduate School Tracking software, eLC, BANNER, Argos, ATHENA, SLATE and GradStatus). Effective organizational, self-learning, problem-solving, initiative-taking, interpersonal and communication skills. Ability to interpret policies and procedures effectively and communicate these to students and faculty.

Physical Demands:

Minimal lifting (example: 30 lb file boxes), sitting for long periods of time.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Graduate Coordinator Assistant:
● Submits departmental recommendations concerning admission to Graduate School
● Facilitates Graduate Coordinator with recommendations for Grad School assistantships, dissertation completion assistantships, scholarships (ex ROOST waivers), etc.
● Keeps graduate students and faculty informed of deadline dates and policies of the Graduate School
● Organizes details for, and notifies the Graduate School of, the date, time, and place of Oral Preliminary Examinations and Final Defenses of Doctoral Dissertations
● Coordinates with the major professor and Grad Coordinator on all requests for Degree Objective Changes, Programs of Study, Recommended Changes in Programs of Study, Requests for Transfer Credit, and Applications for Admission to Candidacy
● Assists Graduate Coordinator in developing annual Graduate School Recruitment Enhancement Grant proposal
● Assists Accountant with student travel funding applications

Percentage of time:



Student Registration Coordinator:
● Banner course scheduler for LLED independent study classes
● Facilitates graduate student registration between student & advisor/major professor each semester
● Submits registration override codes (PODs, POMs, LEVEL, CAPACITY, etc.) in Banner for all undergraduate and graduate LLED students and all other UGA students taking LLED classes
● Assists departmental faculty and COE Student Services with basic elements of undergraduate student admission and registration

Percentage of time:



Departmental Data Steward for Research and Reporting:
● Accreditation reviews (NCATE, PRAC), GaPSC, US News & World Report, Student Learning Outcomes, Doctoral Placement, general UGA, Grad School, COE, departmental, and faculty information needs, etc.
● Develops internal manual and computer system databases for record keeping, including implementation and instruction for use
○Departmental eLC website

Percentage of time:



Prospective Student Recruitment Manager:
● Runs general departmental inquiry email ([email protected]) and responds to emails/calls sent to LLED from Grad School, UGAonline, and COE
● Daily SLATE admissions application audit – assists faculty with application reviewing in SLATE
● Sends follow-up communications to incomplete applicants
● Coordinates details with LCL faculty for yearly LCL PhD applicant interviews
● Sends LLED welcome/advisement letters to newly admitted graduate students

Percentage of time:



Enrolled Student Retention Manager:
● Maintains current records on all departmental graduate students
● Interprets program procedures, policies, and goals. Counsels and confers with students providing program procedures, policies, and goals, technical guidance, and problem resolution
● Coordinates support for enrolled students which includes graduation processing, petitioning, withdrawals, and program documentation

Percentage of time:



General departmental office support:
● Greets visitors/answers inquiries by phone and email
● Serves as a back-up for the Office Manager for scheduling rooms 315A and 308 on LLED wall calendars for student and faculty meetings
● Faculty search back-up and assistance to Office Manager
● Attends, participates, and facilitates staff meetings, professional development seminars, and serves on various college and university committees
● Contributes to listservs – LLEDALLGRAD, LLEDGATA, and LLEDFACSTAFF

Percentage of time:



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education. It is the birthplace of the American system of public higher education.

university_of_georgia2.jpgToday, UGA enrolls more than 36,000 students. The main campus has 460 buildings on 765 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 17 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work and Veterinary Medicine. It offers 25 baccalaureate degrees in more than 140 fields; 34 master’s degrees in 130 fields; 18 educational specialist degrees; four doctoral degrees in 98 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the top third of the nation’s best research libraries and contain a total of 4.7 million volumes and one of nation’s largest map collections. The university has had 21 recipients of the prestigious Rhodes Scholarship. In 2008, UGA was the only public university in America to have two recipients of the Rhodes Scholarship. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service by television and radio stations, networks, producing organizations, individuals and the World Wide Web. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.


Find Us
215 S. Jackson St.
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert