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The University of Georgia
Athens Area

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Administrative Jobs
Academic Affairs, International Programs, Student Affairs, Academic Advising
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Job Details

Posting Number:


Working Title:




About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 15 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday through Friday 8-5.

Advertised Salary:

$39,000+ Commensurate with Experience

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Academic Services Professional



Job Family:

Student Services



Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position provides academic advising, from major admission through graduation, to undergraduate students in the department/major; a high level of independent work is expected in service to students. This position also supports the department in a variety of student-focused tasks related to internships, record-keeping, job placements, scholarships and Double Dawgs. Additionally, this position is responsible for managing departmental class schedules and loading courses. The person in this position is expected to employ effective problem-solving and interpersonal communication skills. This advisor is an integral part of the department and an involved member of the Terry Advising Team, participating in meetings, professional development, events and student support activities.

Knowledge, Skills, Abilities and/or Competencies:

Strong interpersonal communication and writing skills.
Knowledge of UGA and Terry College academic programs, policies, and procedures desirable. Familiarity with student information system desirable.
Prior advising or equivalent combination of training and experience.

Physical Demands:

Working in a standard office environment.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Advise Terry Major/Certificate StudentsMeet with assigned students to advise them on departmental and University curriculum requirements and to provide in-depth information and answer questions related to majors, areas of emphasis and/or certificates in the Terry College of Business. Provide each student with accurate information about their program of study, make recommendations about course selection for upcoming semesters, generate advising forms detailing these recommendations and maintain detailed SAGE notes about advising meetings. Communicate important academic calendar dates to students. As needed, counsel students on academic deficiencies, probation and dismissal. Provide accurate information regarding students’ academic progress from major/certificate admission to graduation; complete graduation checks, maintain accurate graduation rosters and conduct graduation appointments. Answer student questions and concerns in a timely manner by phone, email and on a walk-in basis. Direct students to resources on campus, including but not limited to other departments/colleges at UGA, Honors, study abroad programs, tutoring and other forms of academic assistance, counseling, etc. Advisors at this level are expected to have full knowledge of resources that support students in areas other than their academic life and to refer students to appropriate individuals and offices as needed. They should also have significant experience with UGA rules, regulations, policies and procedures pertaining to academic advising, as well as a basic understanding of the Terry admissions process, other Terry majors and programs and the ability to skillfully use advising systems, including Athena, Banner, Argos, SAGE and Degreeworks. Monitor and control the appointment and walk-in process; create and update advising materials; maintain current files on all assigned students; keep up-to-date records on students in the major and department-related programs (e.g., certificates); archive such records as necessary.

Percentage of time:



Perform Department/Program Related TasksAssist in administrative duties in support of the department, its policies, programs and admissions procedures as deemed necessary or assigned by Department Head. Maintain accurate listserv of major students. Assist with departmental award and scholarship selection process. Approve study abroad courses and complete required paperwork. Coordinate overrides, grade changes and late-adds. Serve as departmental Double Dawgs contact. Prepare promotional materials for department’s programs. Maintain and revise webpage related to department advising details. Maintain department alumni listserv and social media page(s), including alumni/student mentor program. Facilitate PhD student registration; work with PhD graduate coordinator to produce records of PhD student academic progress.

Percentage of time:



Departmental Course Maintenance and Monitoring Maintain all courses offered through the department. Load all courses and faculty (new and current) using Banner. Coordinate classroom requests and updates to courses. Schedule night exams as needed. Update CAPA as required. Monitor enrollment in undergraduate courses throughout registration cycle. Coordinate and clear student course access in department’s major and area of emphasis. Manage student requests for equivalent transfer courses.

Percentage of time:



Attend Meetings, Professional Development and UGA/College EventsMeet periodically with direct supervisor, program directors and department advisor colleagues to coordinate assignments and enhance internal communication efforts. Maintain and enhance knowledge of college and university rules and policies affecting degree/certificate programs by regularly attending mandatory staff meetings, including monthly Terry Advisor Team meetings. Work with other Terry academic units to provide information on degree options, dual majors and collaborative efforts within Terry. Regularly attend advisor workshops and other professional development opportunities closely related to academic advising (e.g., Certificate in Academic Advising, Diversity & Inclusion Certificate). Attend Terry and UGA functions as needed (including but not limited to Terry Majors Fair, Terry Convocation, Terry Major Orientation and welcome back events). Represent department at recruitment events as needed.

Percentage of time:



Provide Career Advisement and AssistanceProvide students information on career opportunities; facilitate communications between students and the UGA Career Center, the department and employers, as well as between the department and Terry’s Undergraduate Student Services office. Assist with student internship and job placements as needed. Comprise and keep a list of all student internships within the major. Monitor internship enrollment and compliance with departmental policy.

Percentage of time:



Perform Other Duties as AssignedWrite letters of recommendation; serve as a reference for scholarships, career and graduate school placement. Comprise other letters as requested by OGE, Housing and other UGA departments. Aid and assist in the advising of incoming freshmen and transfer students during UGA new student orientation sessions as needed (includes summer and spring orientation dates).

Percentage of time:



The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state's oldest, most comprehensive, and most diversified institution of higher education. It is the birthplace of the American system of public higher education.

university_of_georgia2.jpgToday, UGA enrolls more than 36,000 students. The main campus has 460 buildings on 765 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 17 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work and Veterinary Medicine. It offers 25 baccalaureate degrees in more than 140 fields; 34 master’s degrees in 130 fields; 18 educational specialist degrees; four doctoral degrees in 98 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the top third of the nation’s best research libraries and contain a total of 4.7 million volumes and one of nation’s largest map collections. The university has had 21 recipients of the prestigious Rhodes Scholarship. In 2008, UGA was the only public university in America to have two recipients of the Rhodes Scholarship. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service by television and radio stations, networks, producing organizations, individuals and the World Wide Web. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.


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215 S. Jackson St.
United States
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