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Secretary, SILLC (Part Time) (UPDATED)

Employer
University of Arizona
Location
Tucson, AZ

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Posting Number:

req6233

Department:

Sch of Intl Lang Lit & Culture

Department Website Link:

sillc.arizona.edu

Location:

Main Campus

Address:

Learning Services Building, 1512 E 1st Street, Tucson, AZ 85721 USA

Position Highlights:

Please note: The 'Rate of Pay' has been updated from "$13.55 - $18.33" to "$13.56 - $18.33".
The Business and Academic Support Services team in the School of International Languages, Literatures, and Cultures (SILLC) supports several academic units in the College of Humanities. This position will perform a variety of clerical and secretarial duties for the East Asian Studies (EAS) Department. Typical duties include sorting and opening mail, running errands and making deliveries around the campus, maintaining files and records, organizing and ordering office supplies, maintaining websites, overseeing the SILLC copy center, greeting visitors and answering the phone.

The application review date is July 30, 2021 with a target hire date of August 16, 2021.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

  • Greeting visitors, answering questions, addressing concerns, and providing directions to the appropriate personnel
  • Answering phones, transferring callers, and taking messages
  • Sorting mail for the Learning Services Building and delivering payroll checks
  • Maintaining and cleaning office areas including the reception area, conference rooms, coffee and kitchenette areas, and break areas
  • Organizing and maintaining the inventory of offices supplies and placing orders as needed
  • Opening and closing theoffice, including locking/unlocking file cabinets
  • Running errands and making deliveries around the main campus
  • Maintaining the Department Head's calendar, scheduling appointments and meetings
  • Helping EAS Faculty and Department Head with special events, lectures, and workshops
  • Performingadministrative tasks such as data entry, scanning, copying, faxing, etc.
  • Maintaining the copier,including filling with paper, replacing toner, troubleshooting and resolving minorcopier issues, and referring larger issues to the SILLC Building Manager
  • Updating and maintaining departmental websites
  • Assisting with Academic Reviews and curriculum coordination as needed
  • Providing assistance tothe SILLC Business Team, Director of SILLC, and faculty as needed

Minimum Qualifications:

  • High school diploma or equivalent, or equivalent learning attained through experience may be required.
  • Must be able to lift items up to 20 pounds for package deliveries.
  • Experience in MS Office including Outlook (email and calendar), Word, Excel, etc.

Preferred Qualifications:

  • Experience in Administrative and Office Management.
  • 12 months of relevant work experience.

FLSA:

Non-Exempt

Full Time/Part Time:

Part Time

Number of Hours Worked per Week:

30

Job FTE:

.75

Work Calendar:

Academic

Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$13.56 - $18.33

Compensation Type:

hourly rate

Grade:

3

Career Stream and Level:

OC1

Job Family:

Administrative Support

Job Function:

Organizational Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Target Hire Date:

8/16/2021

Expected End Date:

Contact Information for Candidates:

Jennifer Murphy
SILLC Human Resources Coordinator
[email protected]

Open Date:

7/21/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Organization

As Arizona’s First University, founded in 1885, the University of Arizona now serves nearly 46,000 students, from undergraduates to doctoral candidates. A public land grant university, we work together to expand human potential, explore new horizons, and enrich life for all.

We constantly strive to be a best-in-class place to learn, research, and work. We educate innovative, adaptive learners and problem solvers who are prepared to lead meaningful lives and improve society in the Fourth Industrial Revolution Economy. Our Strategic Plan details how we intend to drive social, cultural, and economic impact, in Arizona and across the world.

As a Research I university and member of the Association of American Universities, the University of Arizona hosts two medical schools as well as the only veterinary college in Arizona. More than 16,500 faculty, staff, and graduate students produce over $687 million in research annually, ranking us among the top 20 public research universities in the nation.

Transdisciplinary research excellence – the true seamless integration across disciplinary university-community boundaries – is an undergirding philosophy deeply rooted in our history. Notably, our BIO5 Institute brings together scientists from agriculture, medicine, pharmacy, basic science, and engineering to treat disease, feed humanity, and preserve livable environments.

We strive for excellence in all our 200-plus undergraduate majors and 150 graduate programs. Our faculty are renowned for ground-breaking research in astronomy and planetary sciences; climate, environment, and solar energy; cancer and biotechnology; optical sciences; electrical and computer engineering; and management information systems. Research us yourself on our interactive FactBook.

As Arizona public employees, we enjoy comprehensive benefits. Among these are a choice of retirement plans, high-quality medical insurance subsidized at 85% of cost; and dental, vision, short- and long-term disability, and life insurance plans. An unusually generous qualified tuition reduction program is one of the benefits our employees, their spouses or domestic partners, and children value most.

Who We Are

Our core values proclaim who our Wildcat community is and what we stand for:

Integrity: Be honest, respectful, and just.

Compassion: Choose to care.

Exploration: Be insatiably curious.

Adaptation: Stay open-minded and eager for what’s next.

Inclusion: Harness the power of diversity.

Determination: Bear down! (Yes, there’s a story here.)

Where We Are

Our Main and Health Sciences campuses are located near downtown Tucson. In addition, we operate a College of Applied Science & Technology in southeastern Arizona, a Biomedical Campus in Phoenix, a Veterinary College north of Tucson, and extension offices in every Arizona county. Despite a metro population of 1 million people, Tucson retains the feel of a small town where everyone knows one another. Ringed by mountains, blessed with abundant sunshine, and recognized as a bicycle-friendly city, Tucson is ideal for outdoor exploration. The second largest city in Arizona also offers cultural, artistic, and social amenities to feed your insatiable curiosity. Emblematic of the desert Southwest, the Sonoran Desert is a region steeped in Native American and Latina/o culture.

Diversity Profile

Our Commitment to Inclusive Excellence

The University of Arizona sits on the homeland of the Tohono O’odham, the Desert People. In 1775, the Spanish Presidio San Agustín de Tucsón displaced the Native people from the floodplain of the Santa Cruz River. With Mexican Independence in 1821, Tucson became part of the Mexican state of Sonora, and might still be so but for the 1853 Gadsden Purchase.

The University of Arizona takes advantage of our unique location and history through initiatives from cross-border collaborative research in arid lands and water management to workshops for women entrepreneurs in Sonora.

The Native Peoples Technical Assistance Office serves as a liaison between Native nations and the research arm of the university, focused on building capacity and research support for tribal community development.

The university of Arizona is proud to be a federally designated Hispanic Serving Institution and one of 9 US institutions to receive the inaugural Seal of Excelencia for demonstrating positive Latina/o student outcomes. We rank No. 1 for the number of doctoral degrees awarded to Native American students, and No. 9 for the number awarded to Latina/o students.

Student success, particularly educational equity for historically underserved groups, is an institutional priority. We have more than 10,000 First Cats (first-generation college students). The Strategic Alternative Learning Techniques (SALT) Center is nationally recognized for its innovative and successful academic support programs for students with learning and attention challenges.

The University of Arizona has many student cultural clubs and organizations. View the list on the Equity, Inclusion, and Title IX website.

These are some of our cutting-edge centers and programs:

Arizona Hispanic Center of Excellence (AZ-HCOE) works to increase the number of Latina/o physicians, enhance health research serving Latinas/os, and improve the cultural competency of health care services in Latina/o communities.

Binational Migration Institute (BMI) is an association of US and Mexican scholars researching the consequences of immigration enforcement policies on Latina/o communities.

Institute for LGBT Studies develops curriculum, promotes research, and presents public programming addressing the histories, politics, and cultures of lesbian, gay, bisexual and transgender people.

Institute for the Study of Religion and Culture (ISRC) serves as a research and outreach center focused on the role of religion in international politics.

Native American Research and Training Center (NARTC) conducts health-related research and training projects to help improve quality of life for Native Americans.

Native Nations Institute (NNI) conducts policy analysis and research dedicated to building capable Native nations.

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Location
United States
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