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Executive Assistant to the VP of Recruitment & Chief Creative Officer

Shenandoah University
Winchester, VA

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Job Details

Shenandoah University is seeking an Executive Assistant to the VP of Recruitment & Chief Creative Officer. This position represents the vice president and the division as an acting liaison between the vice presidential team and their management colleagues. This is a full-time benefited position located on our main campus in Winchester Virginia.

Shenandoah has approximately 4,000 students across more than 150 academic programs in seven different schools, and this position serves as a major connector within the recruitment and marketing division, vice presidential offices, provost, deans and management directors.


    Represent the executive and act as a liaison between vice presidents and their management colleagues with responsibility for action within pre-agreed limits. This individual is the first point of contact for the vice president.Perform all duties in accordance with Shenandoah policies, practices and proceduresEnsure timeliness, quality and cost effectiveness of output/deliverablesAct as interface between client and executive teamsMay make decisions on behalf of the vice president, understanding the potential impact of the actions takenDevelop relationships with vice presidential clients, board members and other top leadership within the companyMay assist with management of the executive's budget (coding, monitor expenses against budget, etc.)Handle confidential information relevant to the strategy of the businessAssists as needed with any preparation for Board of Trustees meetings and/or Board committee projectsCreate, manage and maintain databases/spreadsheets to address vice presidential actionable itemsAnticipate travel needs and coordinate complex travel arrangements based on understanding of the vice presidential availability and obligations taking into consideration other management, staff and client schedulesManage and maintain complex calendars and coordinate appointments, meetings, conference calls, including rescheduling. Keeping the vice president informed, as neededManage all aspects of meeting planning, coordination and communication, keeping to budget and meeting objectivesPrepare a range of correspondence/communications according to company guidelines to be sent by the vice president to company personnel, external clients, etc.Review and sort paper-based and electronic mail, identifying action required and taking action where appropriate and distributing to team members as neededHandle a variety of special requests at the request of the vice presidentSupervises any Work Study student workers and delegates work responsibilities as neededResponsible for the office supplies of the respective VP’s office/suiteSupport the safety of all members, guests and employees and other duties as assigned


We are Shenandoah

Some places radiate special qualities — Shenandoah is one. At Shenandoah lives are illuminated by a love of learning, collaboration, service and a deep, shared history. Its name and location evoke images of legends, natural beauty, exploration, and timelessness. Shenandoah University embraces and reflects its storied valley home, educating students as radiant and warm as mythical lights inspiring Shenandoah’s meaning: “the sons and daughters of the stars.”

This green, fertile, and enchanting land has attracted people for thousands of years, inspiring stories, songs, and lives marked by joy, scholarship, accomplishment, and delight. That legacy remains vibrant to this day, as the leader of the future call upon the rich echoes of the past for inspiration.

We are all part of this timeless story. We are Shenandoah.


Mission & Vision Statements

Shenandoah University educates and inspires individuals to be critical, reflective thinkers; lifelong learners; and ethical, compassionate citizens who are committed to making responsible contributions within a community, a nation and the world.

Shenandoah University will be nationally recognized for forward thinking programs that produce competitive and purposeful graduates.


Shenandoah's History

Dayton, Virginia was Shenandoah’s home for 85 years. In 1875, the university was founded there as Shenandoah High School. Over the next 85 years, the institution changed names six times but always kept “Shenandoah” as part of its name. In 1946, the school nearly closed due to financial concerns. Rather than closing the school, university president Dr. Forrest S. Racey oversaw the move to Winchester. The last classes in Dayton began in the fall of 1959 with an enrollment of 159 students. Shenandoah opened its doors in Winchester in September 1960.


In Winchester, the school began to thrive and, in 1991, became Shenandoah University. 


The Shenandoah of Today


The university now spans 5 locations: 

Shenandoah offers over 150 academic programs for undergraduate and graduate students across seven schools:

Join a university community that brings high energy to learning and activities on and off campus. With 21 men’s and women’s athletics teams and more than 90 clubs and organizations, jump into life on a vibrant campus. Countless international programs expose our students, staff, and faculty to the world and teach them to become global citizens.



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