Grant & Contract Analyst III
- Employer
- University of Massachusetts Medical School
- Location
- 55 Lake Ave North
View more
- Administrative Jobs
- Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Business & Financial Management
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
POSITION SUMMARY:
Under the general supervision of the Associate Director, Grant Accounting & Compliance or designee, the Grant & Contract Analyst III performs varied and complex financial and administrative functions to monitor compliance of post-award grants, contracts, and restricted gifts while adhering to governing policies, regulations and requirements. The Grant & Contract Analyst III will work with internal and external staff and sponsors, approve post-award financial transactions, reconcile and prepare financial reports, and perform desk reviews and audits to support the mission and values of the university.
Responsibilities
ESSENTIAL FUNCTIONS:
- Monitor and analyze a sizable portfolio of complex grants, contracts, and restricted gifts, including multiple budget components, and prominent departments from award through closeout to protect the integrity of the university’s research enterprise and ensure continued funding for research
- Assess and analyze award documentation; create and record the award data in the financial system of record following the terms and conditions, special conditions, approved budget and reporting requirements, providing the basis for university reporting and management. Review setup work of less experienced staff to ensure accurate interpretation and system data.
- Review and analyze expenditures for accuracy and adherence to required policies and regulations. Guide administrators and Principal Investigators in appropriate corrective action to ensure resolution of issues and continued funding for research projects.
- Mentor less experienced staff in understanding, interpreting, and applying policies and procedures to assure best grant management practices.
- Identify sponsor terms and conditions that require attention and communicate to Principal Investigators and department staff creative solutions to address the issue and ensure continued funding.
- Invoice sponsors based on the terms of the contract to ensure cash management requirements have been met. Act on behalf of the university to resolve any questions. Manage payments, reconciliation of receipts, and accounts receivable.
- Guide department staff to facilitate best grants management practices. Provide guidance and direction to external department staff to resolve compliance issues. Take appropriate action to process necessary corrections.
- Analyze and reconcile expenditures, disbursements, and receipts. Prepare and submit financial reports to ensure compliance with sponsor and institution requirements.
- Modify and enhance system reports and queries to monitor data for compliance purposes and accuracy in the financial system of record.
- Participate in policy and procedure review and improvement; identify any issues and suggest ideas for resolution.
- Collaborate with pre-award staff in all grants management processes and procedures to ensure excellent customer service standard.
- Demonstrate willingness and interest in assuming increasing levels of responsibilities and networking.
- Communicate in a clear and concise manner to elicit and disseminate information.
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor's degree in Business, Accounting, Finance or related field or equivalent experience
- 5+ years related business experience
- Proficient in Microsoft Office Suite
- Excellent interpersonal, verbal, and written skills needed to present and communicate effectively with a diverse population of stakeholders
- Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines.
- Demonstrated ability to analyze and interpret financial documents such as system reports at summary and detail levels.
PREFERRED QUALIFICATIONS:
- Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Knowledge of NIH Grants Policy Statement.
- Professional Certification in Research Administration (CRA) or Master’s Degree in Research Administration
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Organization
Realize Your Opportunities – A Career at UMASS Medical School
Inside Workings at UMASS Medical School
The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.
Mission and Culture
- We’re serious about our mission and about our people.
- Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
- International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists, discover causes of and cures for disease and help improve the quality of health care.
- Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
- Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients. These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
- Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
- Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.
Careers
UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion. UMMS is a world-class institution with opportunities to match. 
Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.
Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce. In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.
24/7 Access to Employment Opportunities – iCIMS is our online job search and application system. iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!
Benefits
With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.
• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.
• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.
• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.
• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.
Apply for a Job
As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.
Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.
Start Now and Realize Your Opportunities!
A History of Making Vital Improvements - UMASS Medical School Milestones
1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens
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