Job no: 517334
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Research/Scientific/Grants
Department:29020100 - MD-NEUROSCIENCE-GENERAL

Classification Title:

Research Administrator II

Job Description:

This position supports the grants and contracts in the Department of Neuroscience. The Research Administrator II (RA II) is responsible for all aspects of pre and post award administration for the department. They will be responsible for keeping abreast of and advising PIs and other departmental personnel on current policies and procedures from both internal (i.e. DSR, Office of Research, Compliance office, IRB, IACUC, etc.), and external sources (i.e. WIRB, NIH, DOD, etc.) as they relate to contracts and grants funding.

Pre – Award Administration

Budgetary. Coordinate with PIs to develop proposal budgets, calculating personnel, operating and facilities costs. Must be familiar with accounting principles and cost accounting standards.

Agency Requirements. Ensure that all proposals are complete, accurate and appropriately formatted according to agency requirements, approved by the appropriate authorities and submitted in accordance with agency guidelines and deadlines.

Coordination of Proposal Submission. Responsible for all proposal submissions, including new research grant proposals, renewing and/or continuing grants and contracts in the Department of Neuroscience. C Input proposals into UFIRST system and monitor routing and workflow approvals. In addition, reviews contracts and determines whether the activities should be sent through RAC, DSP or the HSC Contracts Office.

Serve as back-up to all department Research Administrators. Stays informed of and advise PIs and other departmental personnel on current policies and procedures from both internal (i.e. DSP, CTC, IRB) and external sources (i.e. PCORI, NIH, FDA, DOD, etc.) as they relate to contract and grant activity.

Post – Award Administration

Budgetary. Assist PIs by providing information for progress reports and annual reviews or other agency required reports, as needed. Serves as back-up to the Research Administrator III to provide post budget updates and reconciliations as necessary for no cost extensions and award renewals. Prepares CAS documents for review and approval. Maintains PI grants data, anticipated effort for project planning across active funding sources. Will implement awarded budgets into university financial system and work closely with faculty and PI for revision of budgets when required, no-cost extensions, IRB and IACUC expirations and renewals; reporting; and cost analysis.

Closeout. Responsible for managing accurate and timely closeouts of projects, monitoring expenditures to ensure compliance with Cost Accounting Standards, University of Florida policy and agency guidelines. Assist PI in preparing final reports for granting agencies. Notify PIs of reporting requirements, IRB expirations, upcoming project completion dates and other milestones.

Works closely with Research Administration Director to implement and create department processes, procedures, and staff training related to the grants area.

Responsible for preparing research effort certifications for faculty’s review

Expected Salary:

$50,500 to $62,100

Minimum Requirements:

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

Knowledge of UF, State & Federal rules, regulations, policies and procedures pertaining to extramural grant and research activities.
UFirst experience
Experience with grant effort management

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 20 Jul 2021 Eastern Daylight Time
Applications close: 02 Aug 2021 Eastern Daylight Time