Job location: Commerce TAMUC

Employment Type: Full-time
Posted data: 2021-07-20
Req: R-039896
Job Title

Administrative Coordinator I

Agency

Texas A&M University - Commerce

Department

Disability Res & Services

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process you have one opportunity to upload documents as a combined PDF. The page “My Experience” has an area provided under Resume/CV to drop or upload the file.

This one combined PDF must include:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts – If required for the position (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration.

SUMMARY:

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement. Contributes to the overall mission of Student Disability Services (SDS) through providing direct assistance and support to students with disabilities, staff, faculty, and community partners.

DUTIES & RESPONSIBILITIES:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
• Maintains fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records.
• Process, maintain, and organize confidential student documentation and applications. Process and complete accommodation letter requests for students. Oversees secure maintenance of student files/records and degree plans. Creates and maintains files on every graduate student in CSI.
• Research and analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. Applies and interprets, and communicates policies or operating practices.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Front office customer service operations to include greeting visitors, answer phone, screen calls, mail
• Hires, trains and supervises student workers and support staff.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two (2) years of related experience. Knowledge of word processing, spreadsheet, and database and presentation applications. Effective verbal and written communication skills. Strong interpersonal and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality. Planning and organization skills.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Degree Preferred. Prior administrative experience in higher education. Knowledge of and experience with FAMIS, Cascade and Banner.

SUPERVISION OF OTHERS:

May supervise student workers and graduate assistants.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract. The University has the exclusive right to alter this job description at any time without notice.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.